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Special/Planning & Development Committee Minutes August 13, 2012


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Proceedings of the Board of Trustees

District No. 2, Yellowstone County

High School District No. 2, Yellowstone County

Billings, Montana

 

August 13, 2012

 

CALL TO ORDER

 

The Special/Planning & Development Committee Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, August 13, 2012, at 12:00 p.m.

 

Members present included Trustees Greta Besch Moen, Allen Halter, Kathy Aragon, Teresa Stroebe, Pam Ellis, and Superintendent Terry Bouck.

 

Registered guests were Jeff Greenfield and Chris Goodridge.

 

COMMUNICATION FROM THE PUBLIC

 

The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments.

 

UPDATE ON MASTER FACILITIES PLANNING PROCESS

 

Kim Olson, DLR Group, gave an update on the master facilities plan process. The DLR team has been working since the end of June doing the preliminary work for the plan. Assessments are being conducted of the buildings at this time. At start of the master facilities process, O2/DLR requested to meet with all trustees. They had the opportunity to interview five of the nine trustees and would like to interview the remaining four Sueprintendent Bouck volunteered to contact these trustees on behalf of O2/DLR. After these meetings, a draft will be developed which will be ready in September. When the draft is complete, the first team will lay out the information and input will be gathered. Nine workshops will be held to gain information from the staff. The workshops will be scheduled on Tuesdays and Wednesdays in September, October and November. Dates were discussed and will be checked out for other activities planned for those days. Superintendent Bouck will communicate with Ms. Olson as to the dates. Schools selected for the workshops were Lewis & Clark, Castle Rock, and Riverside.

 

Jeff Greenfield, BEA President, recommended the workshop portion for staff begin at 4:00 as staff is unable to get to the meetings by 3:00.

 

Lew Anderson, Facilities Director, reported the preliminary results for the demographic study will be ready by the end of August.

 

Ms. Olson wanted to wait until after the master facilities plan is complete before beginning the process on the boundary issue.

 

As there was no further business, the meeting adjourned at 1:06 p.m.

 

 

 

 

Greta Besch Moen, Chair

 

Diane Blevins, Recorder

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