Diane Blevins Posted August 5, 2008 Report Share Posted August 5, 2008 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana July 21, 2008 CALL TO ORDER The Regular Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, July 21, 2008, at 5:30 p.m. Members present included Trustees Peter Gesuale, Mary Jo Fox, Sandra Mossman, Katharin Kelker, Joel Guthals, Kathy Aragon, Superintendent Jack Copps, and District Clerk Leo Hudetz. Trustees Dawn Achten, Malcolm Goodrich, and Tim Trafford were absent. Registered guests included Jerry Hansen, Connie Wardell, Susan Anderson, Gary Ostermiller, Katie Walsh, Barbara Bryan, Paige Darden, Jim Wulf, and Jennifer Howe. COMMUNICATION FROM THE PUBLIC Jerry Hansen addressed the Board in regards to the neglect of maintenance on the District’s buildings. He stated $40,000,000 has been deferred since 2001 and felt the costs should come from the general fund for repairs and maintenance. Mr. Hansen further stated that the District could reduce the number of employees. Gary Ostermiller voiced his parental concern about a problem with a coach. He felt the 1700 Policy complaint process needs some work. Mr. Ostermiller suggested a panel be formed of three parents from each high school to evaluate the coaching staff. APPROVAL OF AGENDA Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve the agenda as presented. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. RECOGNITION AND GIFTS Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to accept the gifts and donations with gratitude. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The following are the gifts and donations: CARE Academy – Mark and Patty Sewell Big Sky – Exxon Mobile Foundation EBMS Vince and Louise Larsen Broadwater – CTA Architects Engineers Burlington – Karen Lahey Highland – Dave Williams McKinley – JGA Architects-Engineers-Planners Sandstone – Yellowstone County Office of Public Assistance Warehouse – Greg and Cheryl Degges Joseph Eve CPA’s Rosemary VanSteeland Jennifer Kniefel Student Services – Riverside Optimists Vision Screening Advisory Council Billings Heights Lions Club BPOE Elks Lodge 394 Billings Optimist Club Breakfast Exchange Club Participants in Billings Exchange Club Dental/Vision Program: Dan Johnson, Dr. Gayle Roset, Dr. Kelly Clarke, Dr. Andy Pickens, Dr. Steve Erickford, Dr. Joseph Thomas, Dr. Robert Bergeson, Dr. Tim Pfister, Dr. Mark Wilgus, Dr. Thomas Wickliffe, Dr. Kevin Brewer, Dr. Kevin Conroy, Dr. Ted Kinney, Dr. Bob Frye, Dr. Craig Stannebein, Dr. David Bryer, Dr. Louis Dubs, William Towler Opticians, Marion Opticians, Dr. James Threatt, Michael Hansen, OD., Doug McBride, O.D., Kevin McBride, O.D., Brian Linde, O.D., Dr. T. J. Miller, Mark Reynolds, O.D., Larry Erpenbach, O.D., R. W. Anderson, O.D., Dr. Daniel Weaver, Robyn Clausen, O.D. STUDY SESSION The Board began their work session with a review of the Trustee committee assignments. Malcolm Goodrich has volunteered to chair the Budgeting for Results (BFR) Committee and with Joel Guthals and Mary Jo Fox will serve as members. Sandra Mossman volunteered to head the McKinley Task Force. Kathy Olson, Executive Director of Elementary Education, reported the Diversity Committee has not met for two years. Bert Reyes, who heads the Diversity Committee, stated the committee has addressed a racial balance with the students and staff in the past. The Chair reported that a Board member was not needed on the Diversity Committee. Trustee Fox reported she has served on the Calendar Committee but has never received notice as to scheduled meetings. Trustees Mossman and Guthals will continue to serve on the Legislative Committee. Trustee Aragon serves as the District liaison with City/County Planning and has attended meetings, as well as meetings with Candy Beaudry fron the City Planning office. Kathy Olson reported that Gail Surwill, Curriculum Director, met with the various curriculum groups in the spring. Trustee Fox stated she would like to remain on the Policy Review Committee. Trustees Guthals and Gesuale will serve on the Audit Committee. Trustee Guthals stated there was consensus among the Board members to keep the Planning and Development and School/Community committees on an as needed basis. Trustee Aragon felt the Planning and Development Committee was the most important. Trustee Gesuale strongly recommended the people serving on those 2 committees needed to be involved in other District committees. Trustee Mossman referred to her handout regarding a more focused charge for the committees. Trustee Kelker suggested a subcommittee be formed and report back to the Board with recommendations on standing committees. Trustee Mossman agreed to chair the committee with volunteers Aragon and Guthals and would report back to the Board in August. Superintendent Copps stated the Board must be specific with its charges to the various committees. The Board reviewed the Draft Facility Plan Summary. Trustee Guthals felt a discussion should be held on the sizes of the schools in order to provide efficiently staffed and excellent learning facilities for students. He wanted true four-year high schools with no freshmen academies. Trustee Mossman wanted to approve Phase 1 and discuss Phases 2-6 at a later time. Trustee Aragon wanted to discuss the density for neighborhood schools and decide when to determine building new schools for the higher density areas. She also wanted to discuss sidewalks for school safety. Trustee Kelker stated the District has little or no control over sidewalks except directly around the schools. She further stated there is no overcrowding in the elementary schools in the Heights since Beartooth was reopened but there are many students who are bussed passed neighborhood schools on the west end. When there are enough students who do not fit into existing schools, there is a need for a new school. Trustee Kelker reported she has received calls from people whose children have been turned away from Boulder and Arrowhead and must attend schools in the central portion of the city. Superintendent Copps stated that there are currently students west of Shiloh Road who attend Central Heights, as there is room in that school for students. Enrollment in the elementary schools has been increasing each year and it is expected that there will be 100 additional students each new school year. Trustee Gesuale felt that the capacity of Boulder, Poly and Rimrock needed to be considered when looking at a lease for Rimrock. Students in southwest Billings also needed to be considered when bussing long distances. Trustee Guthals felt the Board needed the figures from Thomas Harper on the operational costs of a school at the Cottonwood site. Mr. Copps stated it would cost an additional $250,000-$300,000 to operate a new school at Cottonwood which would come from increased enrollment. Mr. Copps also emphasized the need to ask the State for more funding for larger school districts. The Shepherd district receives a basic entitlement of $22,000 for their district whereas the Billings district receives the same amount, $22,000, for three high schools. Trustee Guthals believed the size of the elementary schools needed to be increased to 450 to afford operating the schools. It would result in six to seven less elementary schools. Trustee Aragon was not comfortable with the 450 number, but she felt that may be best for the District as a whole. Trustee Gesuale said he would look at a 450 enrollment for the schools but the savings would not be realized unless the existing capacity of some schools was addressed. Trustee Aragon stated the Board must also consider transportation costs. Chair Kelker recapped the use of neighborhood task forces, as they would discuss everything at the neighborhood level. Kathy Olson has worked with task forces in the past on boundaries and could do so again. Chair Kelker reported that Trustee Guthals would work with her on a Board subcommittee on strategic planning and the calendar. Trustee Guthals felt email communication was worthless as a mode of communication between Board members unless Board members monitor their email and respond to important messages. He also said the agenda should allow Board members to have time to speak on any issue. Trustee Fox agreed but voiced her concern regarding removing email or redacting information from the public eye and wanted the Board to consider something different. Trustee Kelker stated the Board needed to formulate a process to educate the legislators on school issues. Trustees Aragon, Fox and Kelker would work on that process. Trustee Kelker suggested the Board request legislation from the legislators to allow a high school trustee to be an officer of the Board. Trustee Mossman felt that Jim Sadler, a Missoula school trustee, had already done that. Trustee Guthals reported he reviewed MCA 20-3-321 and 20-3-361 and felt that a legislative change was not needed to allow a high school trustee to serve as chair. It was decided that an opinion from Jeff Weldon would be requested. Trustee Guthals felt the Board should straighten out whether a high school trustee could take part in the governance of the elementary district. He felt the high school trustees should take part in elementary discussions but not take part in the votes on elementary issues. Changes could be made in Board policy to accomplish this. Trustee Gesuale felt policy should be changed. It was the consensus of the members to try to change State law and District policy. Trustee Fox felt more people would run for the Board positions if there was a small monthly compensation. The District could decide for itself if Board trustees should be paid and how much. Trustee Mossman stated the Delegate Assembly is August 23rd and felt that the Montana School Board Association should also address school impact fees on new construction. Trustee Kelker explained a bond issue, as requesting for funding to build a school, and the State would also fund a portion of the project at 46%. If a bond was passed for $35,000,000, the State would pick up approximately $16,000,000 and the District would have the remaining $19,000,000. A mill levy is for the operating costs and a cap is set by the State. Trustee Guthals reported the sale proceeds from Crossroads was $2,100,000 and could be used to make the payments on the bond so the citizens would not have to be levied to make full payments for possibly four to five years. Trustee Mossman stated there is currently no indebtedness in our District. The District has a $290,000,000 indebtedness limit under State law. Jim Wulf addressed the Board on the costs of operations of a school at Cottonwood. He did not feel the proposed subdivisions were possible at this time due to the economical situation. Jennifer Howe also addressed the Board to remind them that three elementary schools were closed a few years ago and the bond issue for Senior and West failed miserably. She urged the Board to fix what the District has and use what we have to buy land in town. She suggested the Board wait to determine where the schools are needed. Connie Wardell agreed with Mr. Wulf and Ms. Howe as the time was not appropriate to look at new construction due to the economy. She recommended the Board prioritize the needs for maintenance and also for energy savings. Barbara Bryan felt committees should be chaired by community members not Board members, and allow the committees to set their own agenda. Ad hoc committees would also address matters given to them by the Board. Ms. Bryan stated she would openly oppose new construction at Cottonwood due to the economy. She also did not feel she could support the Draft Facilities Plan and felt the public would need more information as there were too many assumptions. FACILITY PLANNING DECISIONS Trustee Guthals stated the Board has had many hours of study sessions in open meetings to date regarding the facilities planning document. All of the Board members know that we have $90,000,000 of deferred maintenance that the District has not made a dent in. Trustee Guthals felt the Board must fix up McKinley and Broadwater in order to keep them operational. He asked the superintendent to address operational funding for Cottonwood and the need for the school. Mr. Copps reported the increased operational costs for a new Cottonwood school were at $250,000-$300,000 per year. The recent State study tells us that our average number of square footage per student is too low. Trustee Mossman made the following motion with a second by Guthals. Move that the Board adopt the draft of the Facilities Plan Summary with the changes that were suggested through Phase 1 and to change the number for Cottonwood to 450 students, It was suggested neighborhood task forces be included in the decisions. Trustee Mossman made the following amendment with agreement from the second: Move that the Board adopt the draft of the Facilities Plan Summary with the changes that were suggested through Phase 1, to change the number for Cottonwood to 450 students, and to include the neighborhood task forces in the decisions Trustee Fox suggested the remodel/refurbishments be separate from building a new school at Cottonwood on the ballot. Trustee Aragon believed she would have a hard time asking the community to approve the construction of a new school. She did not feel the Board had looked at all of the information enough. She would, however, support the remodel of Broadwater and McKinley. Trustee Gesuale could support the document up to Phase 1. Trustee Gesuale made the following amendment with a second by Trustee Aragon: Motion to approve the facilities plan summary up to Phase 1. Those voting in favor of the amendment were Kathy Aragon and Peter Gesuale. Those opposing were Joel Guthals, Mary Jo Fox, Sandra Mossman and Katharin Kelker. The motion failed. Trustee Guthals made the following amended motion to the main motion with a second by Trustee Gesuale: Motion to amend the wording of the Facility Plan Summary page 17 of the packet with the following: change secondary to “middle school and high school levels” in the Vision portion; add “optimize energy efficiency and sustainability, reduce the cost of operation, and minimize the need for transportation” to the fifth bullet under Values; add “School buildings should be architecturally attractive, complementary to their neighborhoods, and built with materials designed for a long life span and life cycle” to the Value section; and, under Assumptions, first bullet, to the second sentence, add “unless the school site warrants a smaller number of students”, and to the third sentence add “efficiency of staffing, excellent educational opportunities and an appropriate amount of space for all students”; and to add ‘Subject to approval of bonds’ prior to the first three bullets under Phase 1. Those voting in favor of the amended motion were Joel Guthals, Mary Jo Fox, Peter Gesuale, Katharin Kelker, and Sandra Mossman. Kathy Aragon opposed the motion. The motion passed. Those voting in favor of the main motion were Joel Guthals, Mary Jo Fox, Katharin Kelker, and Sandra Mossman. Kathy Aragon and Peter Gesuale opposed the main motion. The motion passed. Trustee Fox made the following motion with a second by Trustee Aragon: Motion to have four separate bond items on the ballot; (1) renovation or rebuilding of McKinley; (2) renovation or rebuilding of Broadwater; (3) building a new school at the Cottonwood site, and; (4) maintenance of other elementary schools Trustee Aragon withdrew her second and no vote was taken. Trustee Gesuale felt a decision could be made in August for the amount after reviewing further information. It was the consensus of the Board to keep the items separate on the bond issue, the renovations in the elementary district from new school construction. Trustee Fox made the following motion with a second by Trustee Mossman: Motion that the Board, if a bond election were run, have two separate ballot items; (1) elementary schools, McKinley and Broadwater, refurbished or rebuilt to increase the capacity to 400; and (2) to decide whether or not to build a new building on the Cottonwood property for a capacity of 450 students with a possibility of expansion. Trustee Guthals suggested a friendly amendment to add ‘capital refurbishment/maintenance to other elementary schools’ to the first ballot item. Trustee Fox and Mossman accepted the amendment. Those voting in favor were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Katharin Kelker, and Sandra Mossman. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. Trustee Fox made the following motion with a second by Trustee Guthals: Motion to declare that the Board of Trustee intends to hold a bond election on November 4, 2008 for the high school District in the amount of $5,000,000 to provide needed refurbishment/capital maintenance to the existing high schools of the District. Those voting in favor were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker, and Sandra Mossman. The motion passed unanimously. At 9:45 p.m., the Chair stated the meeting would recess and reconvene tomorrow evening at 5:30. The Chair reconvened the meeting on Tuesday, July 22, 2008. The following members were present: Trustees Katharin Kelker, Sandra Mossman, Joel Guthals, Mary Jo Fox, Peter Gesuale, Kathy Aragon, Superintendent Jack Copps, and District Clerk Leo Hudetz. Registered guests included Gary Ostermiller, Amy Ostermiller, Jim Forseth, Marj Ostermiller, and Heather Wright. Gary Ostermiller addressed the Board to state that he wanted to make the athletic program better. He felt a check and balance system was needed and asked the Board to consider getting a short list of groups who have had a 1700 complaint. The Board could then review the concerns. His daughter, Amy Ostermiller, also addressed the Board to state she felt she had been retaliated against in some programs. She asked the Board to look into the situation and make the programs better and stronger. Jim Forseth, an ex-coach, spoke on behalf of several parents who had contacted him. He explained how he ran his track program that was for both boys and girls. The Chair provided the Draft Facilities Plan Summary with the changes made from the previous meeting. Trustee Kelker stated the Board needed to address the issue of architects. Superintendent Copps reported that applications would be obtained which would be reviewed and a recommendation would be brought before the Board for approval. The hope was to have an architect hired to help provide information on the bonds. Trustee Fox made the following motion with a second by Trustee Guthals: Motion to authorize Superintendent Copps to conduct an architect search and provide a recommendation to the Board for the purposes of developing an architectural plan for rebuilding or refurbishment of Broadwater and McKinley Elementary Schools and the construction of a new elementary school at the Cottonwood site. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker, and Sandra Mossman. The motion passed unanimously. STUDY SESSION DECISIONS The Chair asked the Board how many people needed to serve on the task forces. The consensus was the task forces should have 12-15 people. Mr. Copps reported that each task force would have professional support. Trustee Fox asked if a discussion could be held on a K-8 school on the Cottonwood site. The task force could discuss that option also. Mr. Copps stated the groups should advise, monitor and advocate for the projects. Trustee Kelker reported that additional people would have to be involved when the discussion of boundary changes begin. Each project should have a Board member on each task force in order to approve work orders. Kathy Olson would be involved with the Cottonwood task force. Trustee Guthals suggested items for the task forces: 1) consider and make recommendations to the Board about refurbishment or rebuilding options for McKinley and Broadwater; 2) consider an option to incorporate 7th and 8th grades at the Cottonwood site; 3) provide a presence to the committee and advocation to the committee for the project; and, 4) performance of architects and contractors of the projects. Trustee Gesuale felt that his district needs should also be addressed. The Chair stated that not everyone was served by the last bond issue either and felt the Board was biting off one manageable chunk at a time. Trustee Fox said that the task force committees would be open meetings and the public could express their views. We are looking to increase size of Broadwater and McKinley, which would affect other schools. Trustee Aragon stated she would like to see public input before moving forward. Trustee Guthals recommended a provision that the Board should put on a public presentation of the long-term facilities plan that was approved and receive public comments for review by the Board. Task forces should also include public comments to get more people involved. Mr. Copps told the Board to keep in mind the August 18th deadline for ballot language in order to have an election in November Trustee Guthals made the following motion with a second by Trustee Mossman: Motion that the Board and the Superintendent shall present a public meeting by September 15, 2008 to present to the community the Draft Long Term Facilities Plan Summary through Phase 1 that the Board has approved and also to provide information to the community about the other phases that the Board is considering but have not yet approved. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Trustee Fox made the following motion with a second by Trustee Guthals: Motion to appoint Sandra Mossman to the McKinley task force as the Board liaison, Katharin Kelker be appointed to the Cottonwood task force, and to approve the remaining standing committee appoints. Trustee Gesuale urged the Board to keep committee members currently serving on other committees involved in the District’s business. Those voting in favor were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The following are the appointed committee members: Budgeting for Results Malcolm Goodrich (Chair) Joel Guthals Mary Jo Fox Audit Joel Guthals Peter Gesuale Energy Innovation Kathy Aragon Joel Guthals Ed. Foundation Mary Jo Fox Task Force Liaisons Broadwater ___________ McKinley – Sandra Mossman Cottonwood – Katharin Kelker City/School District Kathy Kelker Joel Guthals Jack Copps Rick Whitney Policy Katharin Kelker Joel Guthals Mary Jo Fox Calendar Dawn Achten Mary Jo Fox City County Planning Liaison Kathy Aragon Legislative Liaison Sandra Mossman Joel Guthals POLICY AND PROCEDURES District Clerk Hudetz stated the Board might not want to act on Procedure 1130P-1for committees tonight due to last night’s discussion on the Planning and Development Committee. The consensus was to wait on the committee procedure. Trustee Guthals reported Policy 4310 comes forward as a recommendation of the Audit Committee in order to comply with the American Institute of Certified Public Accountants (AICPA) standards. This does meet the requirement of the AICPA standards. Trustee Fox felt the Board needed to create a check and balance to cite and review a complaint other than with the people who hire the person who is the subject of the complaint. It was felt it should wait until further information was obtained. Trustee Guthals suggested it be addressed when Policy 1700 is revised. He said we needed to get Policy 4310 in place before the audit begins. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve the revised Policy 4310 on first reading as presented on page 50 of the Board packet. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker, and Sandra Mossman. The motion passed unanimously. SUPERINTENDENT’S REPORT Superintendent Copps reported he was scheduled to give his deposition for the Montana Quality Education Coalition (MQEC) on July 28th in Helena and others persons from around the State will also be giving their depositions. Financial conditions of school systems will be reviewed and their relationship with funding by the State. A court hearing will take place on September 22-27 but a decision would probably not be available until March of 2009. One remedy for basic entitlement would be addressed during the AA Districts meeting. LEGAL UPDATE The legal report was covered in the Superintendent’s Report. Trustee Fox made the following motion with a second by Trustee Guthals: Motion to accept the recommendation of the Long Term Suspension Committee. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. STUDENT MEAL PRICE INCREASE The recommendation for a $.15 increase for student meals comes from Thomas Harper. Mr. Copps reported that this District is the only one of the AA districts that does not fund the lunch program from the general fund. Ours is a self-supporting program. Trustee Guthals stated the request is due to the inflationary costs and is only to break even. Trustee Aragon reported the District has achieved a gold stage of healthy lunch programs. Trustee Guthals made the following motion with a second by Trustee Aragon: Motion to approve the increase of $.15 to the price of school lunch and breakfast for FY2009. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. CLEAN, RENEWABLE ENERGY BONDS (CREBS) Trustee Guthals stated a new study was performed by Matney-Frantz, which supplies financial and feasibility information on the projects. He has also had a conference with Dorsey Whitney and D. A. Davidson to discuss the bonds. There are issues to be researched and legal counsel will be sought for selling the bonds. Due to the problems in the financial markets, the sale of all types of bonds has been affected. The District would not look at general obligation bonds but revenue bonds. We also need to look at obtaining insurance for the bonds. Another issue to be resolved is that two of the three sites are not owned by the school district but on state school land. If the District were unable to get the projects begun and the first payment made by December 31st, the applications would need to be made again next year. AUDIT CONTRACT EXTENTION The Chair reported the recommendation has been given to extend the contract to EideBailly. Trustee Guthals stated Eide Bailly did not raise their fees the last two years and the fee increase is due to inflationary costs. Trustee Guthals made the following motion with a second by Trustee Aragon: Motion to approve extending the audit contract with EideBailly LLP at a cost of $58,000 FY2007-08; $61,000 FY2008-09, and, $64,000 FY2009-10. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. SALARY INCREASES FOR CONTRACT PERSONNEL The Chair stated the recommendation for raises for administrators and contract support staff comes from the Superintendent. The raises are the same as given to the other groups. Trustee Gesuale stated a salary report was requested last year on the length of time, the scheduled steps, and how it compares to the other districts. Mr. Copps stated there are few steps for administrators in terms of pay. It was decided the Budgeting for Results Committee could look at that issue. Trustee Fox asked if the District met the accreditation standards. Mr. Copps replied the District meets the minimum standards as set forth by the State. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve the salary increase for administrative/contract support staff as set forth on page 67 of the agenda. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. It was stated an increase of 3% was being recommended for the District Clerk. Trustee Gesuale made the following motion with a second by Trustee Aragon: Motion to approve a 3% increase in the clerk’s salary to $52,604 for 2008-2009 fiscal year. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. REVIEW OF YEAR-END FINANCIALS Mr. Copps reported that Thomas Harper did not feel there would be any surplus year-end money. Trustee Guthals stated that Mr. Harper informed him that the District would meet the goal for the reserve levels. FINANCIAL REPORTS Trustee Guthals reported the BFR Committee had not been able to review the financial reports. The following reports were received: CS101 Account Expenditure by Fund CS102 Account Receipts by Fund CS105 Statement of Estimated and Actual Revenue CS108 Object Cost Analysis BILLS PAID – JUNE 2008 Trustee Guthals made the following motion with a second by Trustee Fox: Motion to approve the bills paid for June 2008. The BFR Committee did not review the bills paid. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The following were the bills paid for June: Claims $5,255,114.42 ACH Tax Deposits 4,098,440.79 Payroll Warrants & Direct Deposits 16,576,059.94 Procurement Card 253,402.05 INTERCAP Loan Network Infrastructure Elementary Bond Payment 2,654,225.00 TOTAL $28,837,242.20 PERSONNEL REPORT Trustee Guthals asked if there was anything unusual in the Personnel Report. Mr. Copps replied there was not. Trustee Gesuale asked what the change was in certified FTE from year to year. Mr. Copps did not know the exact number but guessed it to be 40-50 less. Trustee Fox asked why there were no Honor Choir, Orchestra or Band directors listed on the stipend lists. Mr. Copps reported that the meetings with the supervisors have not been held yet but they will take place at a later date. He further stated that the recommendation for stipend holders comes from the Activities Office. Trustee Fox stated she would like to have the issue raised earlier in the meeting, concerning the coach, reviewed before approving the stipend. She requested the stipend be held until Mr. Copps had the opportunity to review the issue. Mr. Copps stated the Board would need to identify the coach in question in order to leave that stipend off the list. The Chair felt that could not be done due to the privacy issue. Trustee Mossman suggested the stipends be approved at the August 11th meeting as the fall activities begin on August 15th. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve pages 1, 2 and 3 of the Personnel Report and schedule a review of issues after Jack Copps has met with Dave Williams and report back to the Board on August 11th with any problems. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. CONSENT AGENDA Trustee Guthals made the following motion with a second by Trustee Gesuale: Motion to approve and accept the items within the Consent Agenda without objection to recommended action. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Items approved are as follows: Regular Board Meeting Minutes, June 16, 2008 Special Board Meeting Minutes, June 30, 2008 Addition of John Haughey Music Scholarship Trust Fund Account As there was no further business, the meeting adjourned at 7:55 p.m. Katharin Kelker, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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