Diane Blevins Posted August 28, 2008 Report Share Posted August 28, 2008 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana August 11, 2008 CALL TO ORDER The Special Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, August 11, 2008, at 5:00 p.m. Members present included Trustees Mary Jo Fox, Tim Trafford, Dawn Achten (via speakerphone), Joel Guthals, Peter Gesuale, Malcolm Goodrich, Superintendent Jack Copps, and District Clerk Leo Hudetz. Trustees Kelker, Mossman, and Aragon were excused. Vice-Chair Guthals led those assembled in the Pledge of Allegiance. COMMUNICATION FROM THE PUBLIC The Board recognized the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments. ADOPT FINAL BUDGET BY2008-2009 Trustee Guthals reported the budget is in compliance with MCA 20-9-115 of the state statutes that mandates between July 1st and August 4th, a notice is published stating the date, time, and place of the Trustees meeting to adopt the final budget of the District. MCA 20-9-131 mandates the final meeting to adopt the budget by August 15th to consider all budget information and the Trustees may continue the meeting but the budget must be finalized before the fourth Monday in August. The approved budget must be given to the county treasurer within five days following the meeting. This is the statutory meeting and the budget discussion will continue on August 18th. Trustee Goodrich made the following motion with a second by Trustee Achten: Motion to consider Elementary budgeted funds for year 2008-2009, and continue the Budget Hearing to the Regular Board meeting on August 18, 2008. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, and Malcolm Goodrich,. The motion passed unanimously. Trustees Guthals and Trafford are ineligible to vote on elementary issues. Trustee Goodrich made the following motion with a second by Trustee Trafford: Motion to consider High School budgeted funds for year 2008-2009, and continue the Budget Hearing to the Regular Board meeting on August 18, 2008. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals and Tim Trafford. The motion passed unanimously. RATIFY BUDGETING FOR RESULTS COMMITTEE MEMBERSHIP APPOINTMENTS FY2008-09 Trustee Goodrich stated there might be an additional person to add to the Budgeting for Results (BFR) Committee. Deana Elder will also serve on the committee to represent the Billings Classified Employees Association. Trustee Gesuale asked if the members of the School/Community and Planing and Development committees would be able to serve in other capacities. Trustee Guthals reported that it is being worked on and a recommendation from a subcommittee will come forward. Trustee Goodrich made the following motion with a second by Trustee Achten: Motion to ratify the BFR Committee Chair and Committee member appointments FY2008-2009 as amended. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Joel Guthals, Malcolm Goodrich, and Tim Trafford. The motion passed unanimously. The members are as follows: Malcolm Goodrich, Chair Joel Guthals, Trustee Mary Jo Fox, Trustee Shanna Henry, Principal Joan Sleeth, BEA Peter Grass, Community Member Don Stanaway, Community Member Paige Darden, Community Member Kelly Donovan, Community Member Jane McCracken, Community Member Bruce MacIntyre, Community Member Deana Elder, BCEA EXTRA-CURRICULAR ASSIGNMENTS (PERSONNEL REPORT) Trustee Guthals reported the Policy Review Committee meeting was held last week to discuss Policy 1700 and how it was going to deal with complaints to the District of staff performance including coaches. He stated he was satisfied with the evaluation of the coaches and felt it was handled very well by the District. Dave Williams, Activities Director, has provided the document that is used for parental complaints regarding activities. The committee asked Dave Williams to make this document a new procedure. A new policy will be developed for parents to complain about the performance of staff members and it will refer them to the new procedure. Trustee Guthals stated Dave Williams has a well-compiled guideline handbook for activities. He urged the members to review the handbook. Superintendent Copps stated that the Board had asked him on July 21st to review the stipend list to determine if there was any coaches that should not be hired. The evaluation procedure had changed the previous year. Mr. Copps carefully reviewed the information. There are seven coaches who have various complaints from people regarding their coaching. He went through all of the material that he had, made phone calls, and solicited additional information. Mr. Copps felt there was nothing that was a violation of the law. He further stated the Board has to recognize the rights of the employees and how the coaches are treated. There is the right to continue employment unless there is something that would show the coach should not be rehired. There were two situations that were of concern to him and he contacted coaches and made notes in their personnel files. Mr. Copps urged the Board to approve the stipend list as he recommended. Trustee Guthals asked the Superintendent if the procedure for parental complaints was being followed. Mr. Copps reported that it was. Trustee Guthals stated that this Board is not permitted to get into the matter of coaches until after the procedure has been followed and the matter is brought before the Board. Trustee Fox felt the process was clearer now. When actions are taken to reprimand a coach, the public can not be told what occurred. Trustee Trafford felt the new procedure is a way to make Policy 1700 less cumbersome. He asked how people know about this procedure. Trustee Guthals reported the Activities Office will make copies to be disseminated. The Policy Review Committee will also develop a policy for people having complaints regarding a staff member or coach. Trustee Guthals stated that every time he sees the stipend list he is amazed by the fine list of coaches and sponsors. However, he stated it is a tremendous amount of money and the Board needs to do better at the State level for funding if the District wants to continue activities at their current level. Trustee Gesuale made the following motion with a second by Trustee Achten: Motion to accept the Superintendent’s employment recommendations as presented in the attached list of Extra-Curricular assignments. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals and Tim Trafford. The motion passed unanimously. Trustee Trafford made the following motion with a second by Trustee Achten: Motion to adjourn. Those voting in favor of the motion were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, and Tim Trafford. The motion passed unanimously. As there was no further business, the meeting adjourned at 5:45 p.m. Joel Guthals, Vice-Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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