Diane Blevins Posted October 30, 2008 Report Share Posted October 30, 2008 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana October 20, 2008 CALL TO ORDER The Regular Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, October 20, 2008, at 5:30 p.m. Members present included Trustees Peter Gesuale, Mary Jo Fox, Sandra Mossman, Katharin Kelker, Joel Guthals, Dawn Achten, Malcolm Goodrich, Tim Trafford, Superintendent Jack Copps, and District Clerk Leo Hudetz. Trustee Kathy Aragon was excused. Registered guests included Linda Merchant, Dennis Hall, Ann Staudinger, Molly Katolas, Grace Katolas, Jeff Rhoades, Susan Lundgren, A. Lundgren, Deana Elder, Joe Marcotte, Karen Marcotte, Callie Marcotte, John Wing, Janet Baum, Kathy Boehler, Calli Rusche-Nicholson, Julie Seedhouse, John Halstvedt, Mary Halstvedt, Sheila Larsen, Larry Larsen, Bob Merchant, Deb Wiens, Nick Wiens, Jessica Kohn, Jon Kohn, Becky Shay, Rep. Elsie Arntzen, and Chris Tronson. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments. APPROVAL OF AGENDA Trustee Goodrich made the following motion with a second by Trustee Achten: Motion to approve the agenda. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. RECOGNITION AND GIFTS AND DONATIONS Dennis Holmes, Senior High Principal, introduced the following Senior High National Merit scholars: Semifinalists: Mark Gagnon, Kylie Kufeld, Austin Larsen. Commended: Molly Katolas, Jessica Kohn, Anna McCarty, Theresa Merchant, Ann Staudinger, Leann Tronson Bob Whalen, Skyview High Principal, introduced the following Skyview High National Merit scholars: Semifinalists: Gary Landgren, Amanda Zellar Commended: Jenna Martin Dave Cobb, West High Principal, introduced the following West High National Merit scholars: Semifinalists: Kyle Halsvedt, Scott Halstvedt, Callie Marcotte, Nicholas Wiens. Commended: Carson Hauck, Lauren Marsh. The Board also recognized Theresa Merchant as a Scholar in National Hispanic Recognition Program. Trustee Guthals made the following motion with a second by Trustee Goodrich: Motion to accept the gifts and donations with gratitude. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The gifts and donations are as follows: Beartooth -- Norman Mayes, school supplies Bitterroot -- Shiloh United Methodist Women, Lenore Kipp, school supplies WalMart Store #2923, matching funds for employee volunteers Nancy Russell, volunteering First Interstate Bank Foundation, matching funds for employee volunteers Shelley Ostermiller, volunteering Burlington -- Pierce Flooring & Design, carpet and installation for one room valued at $3,211 Eagle Cliffs -- Mr. and Mrs. Mike Metzler, 41 new and used books for the library McKinley -- Mr. and Mrs. Todd Rowen, school supplies Judy Fughum, school supplies Miles Avenue -- Dollar Tree (S. 29th Street), school supplies Dollar Tree (Grand Ave.), Stephanie Sturdevant, school supplies Wells Fargo Foundation, Valerie Vinger, gift to United Way Mark Stiles, Wells Fargo Foundation, United Way gift Karen Brakke, J. C. Penney Company Fund, volunteering J. C. Penney Company Fund, $125 Valley Federal Credit Union, $1,070 Ponderosa -- Brockel’s Chocolates, $383.85 from Saturday Live proceeds Start Farm Insurance, Carry allen, school supplies and clothing Ponderosa HealthierUS School Challenge Award MSU-Billings Go Play! Campaign, Billings trail maps Montana Team Nutrition (MSU), home activity books The Spoke Shop, $200 gift certificate for a bicycle ThinkFirst, helmet for bicycle winner Action for Healthy Kids, five footballs Albertson’s, eight $25 gift cards Billings Clinic, fruit and vegetable bookmarks Montana Beef council, power up with lean beef recipes, MyPyramid for kids RiverStone Health, bags, personal hand sanitizers St. Vincent Healthcare, water bottles Western Dairy Association, 33 tasty snack ideas, breakfast boosts brain power Kyra Gaskill, Lori Booke, Deb Kewer, Shirley Collins and all staff Jennifer Smith and DanI Bunk, PTA President and Vice-President School Food Services, Bette Hunt, Sandy Bettise, Steve Harris, kitchen staff SHAC Committee Members -- Cindy Curnow, Bruce McIntyre, Thomas Harper, Dan Gall, Paul Manning, Rob Roe, Rob Luft, Jen Staton, Bette Hunt, Jan McCandless, Karen Dawson, Kay Schwartz, Bev McHugh, Ann Guthals, Bernie Mason, Anne Nichols, Ginny Mermel, Lainey Reynolds Keene RiverStone Health: Jen Staton, Lindsey Krywaruchka, Vicki Olsen Johnson, Kelsey Prue Guests from USDA, OPI, Yellowstone County, City of Billings, SD2, Montana Senate & Congressional offices BAFHK Members (Dayle Hayes & Barb Hailstone, Co-Chairs), Big Sky State Games, County Extension Office & RiverStone Health Media coverage by Billings Gazette, KULR-8, KVQ-2, Yellowstone Public Radio Rose Park -- Golden Corral, free child buffet coupons for all students Cindy Hanchett, eight hardback library books Rimrock Office Supply, six printer cartridges and three cases of copy paper CARE Academy 00 Michelle Boucher, Centennial Youth Foundation, First Interstate Bank, $2,000 Visually Impaired Program -- St. Vincent Healthcare Foundation, $9,865 for equipment and materials Cheryl Mosley, $9,865 for equipment and materials Recycling Program with Earth First Aid --Alkali, Heights Eyecare, $630 Arrowhead, Kidz Cutz Salon, Kori Keller, $630 Bench, Sanctuary Spa and Salon, Ms. Carpenter, $630 Big Sky, EBMS, Inc., $630 Bitterroot, Billings Clinic, Med. Flight. $515 Boulder, JGA Architects Engineers Planners, $630 Broadwater, Ed Thurner, CPA, $630 Central heights, Little Horn State Bank (Billings Central Branch), $630 Eagle Cliffs, Dayle Hayes, $630 Highland, Yellowstone Naturopathic Clinic, P.D., Colleen Nichols, $630 McKinley, McKinley Activity fund, PTO, $630 Miles Avenue, Allied Waste Services, Chip Horne, $630 Newman, CTA Architects Engineers, $630 Orchard, Car Wash Systems, Inc., Simon Harper, $630 Poly Drive, Engineering, Inc., Kari Andren, $630 Ponderosa, Ellen Knight, $210 Joel and Ann Guthals, $210 Guthals, Hunnes, Reuss & Thompson, P.C., $210 Rose Park, first Choice Real Estate, Sam Rankin, $630 Sandstone, Steven & Joni Harman, $630 Washington, Pepsi Cola, Tom Dimich, $630 Selover Trading Card Program -- Breakfast Exchange Club of Billings, $3,500 BOND PROJECT TASK FORCE UPDATES Trustee Mossman reported on the McKinley Task Force meeting. The group toured McKinley and spent the remainder of the meeting discussing plans with the architect. Trustee Mossman reported the Broadwater Task Force group toured Broadwater Elementary during their meeting. Trustee Kelker reported the Cottonwood Task Force met at Arrowhead Elementary. The architect reviewed some of his ideas concerning a new school based on 21st century education. Members asked to develop goals for the committee to work on. The three task forces will visit Orchard School to see what the standard is for an excellent facility and then continue with a goal setting process. REPORT FROM AD HOC SUB-COMMITTEE OF THE BOARD Trustee Mossman reported the Ad Hoc Sub-Committee has met twice to discuss how the Board’s committees operate and the changes to those operations. She reviewed the proposals from the committee as included on page 9 of the Board packet. Trustee Guthals stated he met with Jeff Weldon, District legal counsel, and affirmed that the Board cannot respond to comments from the public but can direct the person to the right office or administrator for assistance. Trustee Gesuale suggested a statement be added to the proposal that states the Chair may assign items to committees without objection for routine matters. Trustee Trafford asked how an objection to a committee’s assigned task would happen. The response was it would happen at a Board meeting and it was felt that all nine members should know what the committee is thinking. Trustee Gesuale felt that made sense. Trustee Kelker stated the District sometimes receives complaints that an item has gone forward too rapidly. Trustee Trafford felt the executive summary was a very good way to fill the Board in on committees’ actions and would make the Board meeting run more efficiently. Trustee Guthals made the following motion with a second by Trustee Trafford: Motion to accept the Board committee structure report and the executive report of the Ad Hoc Sub-Committee. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve the creation of an Education Committee (standing committee). Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve the creation of a Citizen Advisory Council. Trustee Fox did not see a need for the council. Trustee Mossman stated the council would be able to study an issue thoroughly. Trustee Trafford believed the council was necessary, as it would serve as a sounding board. Trustee Achten felt it was hard to get people to serve on committees and would be hard to find people to serve on the council. Trustee Gesuale agreed and stated he was able to agree to standing committees but was not sure about a Citizen Advisory Council. Trustee Guthals made the following amendment with a second by Trustee Mossman. Motion to approve a draft of a policy and procedure for the Citizen Advisory Council to be given to the Board for its consideration. Trustee Fox stated she still did not agree with the use of the council. Those voting in favor of the amendment were Dawn Achten, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. Mary Jo Fox opposed the motion. The motion passed. Those voting on the main motion were Dawn Achten, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. Mary Jo Fox opposed the motion. The motion passed. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve changes pertaining to the communication from the public and refer it to the Policy Review Committee to draft a policy on the Communication of the Public segment. Trustee Guthals reported it is backed by law. Those voting in favor of the motion were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 4311 PERSONNEL COMPLAINTS FROM THE PUBLIC Trustee Kelker felt clarity was needed to separate complaints against personnel from other complaints. Trustee Guthals believed the title should be changed and suggested further changes also be made before the second reading. The suggestion for the title was Complaints Against District Personnel. Trustee Guthals also suggested that the words ‘in the subject employee’s personnel file’ be eliminated. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve Policy 4311 Personnel Complaints from the Public with the modifications made on first reading. Jeff Greenfield, BEA President, voiced his concern about a complaint going into an employee’s personnel file if it was not warranted. He felt it should be placed in another place to retain the records. It was recommended that the portion on page 13 of the packet be changed to remove “in the subject employee’s personnel file” before the next reading. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 1700 UNIFORM COMPLAINT PROCEDURE Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to approve changes to Policy 1700 Uniform Complaint Procedure on first reading as shown in the Board packet on page 15. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 5014 ACQUISITION OF STAFF – CERTIFIED AND CLASSIFIED Trustee Trafford asked about background checks for employees. Dan Martin, Human Resources Director, reported criminal fingerprint background checks are conducted for all potential employees and name checks for volunteers. Trustee Guthals made the following motion with a second by Trustee Fox: Motion to approve Policy 5014 Acquisition of Staff – Certified and Classified on first reading as shown on page 23 of the agenda packet. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 5210 ASSIGNMENTS, REASSIGNMENTS, TRANSFERS, VACANCIES Mr. Greenfield stated he felt this policy was close to what is currently appropriate and suggested the words ‘is subject to the terms of the current collective bargaining agreements’. Mr. Martin felt the first portion of the policy addressed the issue that it is subject to the terms of the collective bargaining agreements and carries throughout the document. Trustee Guthals clarified that this policy is accordance with the current collective bargaining agreements. Trustee Guthals suggested to change the first sentence to end after ‘superintendent’, and to have a second sentence to begin with ‘this policy’ followed by the same language presented regarding collective bargaining. Appropriate changes will be made before the second reading. Trustee Guthals made the following motion with a second by Trustee Fox: Motion to approve Policy 5210 Assignments, Reassignments, Transfers, Vacancies on first reading, with changes made before second reading, as set forth on page 25 and 26 of the Board agenda packet. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 5501 EVALUATION Trustee Guthals made the following motion with a second by Trustee Gesuale. Motion to approve Policy 5501 on first reading as set forth on pages 28 & 29 of the Board agenda packet. Trustee Fox wanted to make sure that when this policy is approved, all teachers who have not been evaluated within the past three years would be evaluated by the end of the school year. Superintendent Copps stated, if a teacher has not been evaluated in the last four years, it must be done as soon as possible. Trustee Trafford asked if the administrators who evaluate the teachers are trained. Mr. Martin reported they receive extensive training. Trustee Guthals offered an amendment to his motion with a second by Trustee Fox: Motion that Policy 5501 be subject to the condition that all certified teachers will be evaluated during this school year if they have not had an evaluation within the past three years. Those voting in favor of the amendment are Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker, and Sandra Mossman. Peter Gesuale and Tim Trafford opposed the motion. The motion passed. Those voting in favor of the main motion as amended were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. CLEAN RENEWABLE ENERGY BONDS (CREB’S) PROJECT Trustee Guthals reported the sites for the CREB’s Project have been designated and approved by the federal government with all projects being on one site. The site is located on state land in the Molt area. Two issues that have risen, which are causing delays, include paying money to the state to place the turbines and the lines would not belong to NorthWestern Energy but the Yellowstone Valley Co-op, which is not mandated to purchase the power generated. Because this land is owned by the state, the project has to be reviewed by the Department of Environmental Quality and other government agencies and there is an environmental problem with the site due to the number of birds in the area. Trustee Guthals stated it has become less feasible to get the projects done by the end of the year and asked the Board to defer the process until the beginning of next year in order to work through the problems. The Energy Environmental Innovation Committee (EEIC) recommends it be delayed until next year. No additional fees will have to be paid due to recent language in the bailout package by the federal government. Trustee Guthals made the following motion with a second by Trustee Fox: Motion to delay and defer the CREBs Project until 2009. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. 403(b) PLAN – VENDOR RECOMMENDATIONS Trustee Goodrich reported the Budgeting for Results Committee (BFR) passed the two motions for ING to be the record keeper at no cost and to approve vendors, ING, Ameriprise, and Security Benefit. The BFR also asked that the 403(b) committee provide more evidence to the Board regarding the financial stability of AIG/Valic and Hartford/UBS. The 403(b) Committee was charged with the duty of meeting the new IRS guidelines and to search and select the vendors. Matt Analora, Gallagher Retirement Services, reviewed the executive summary as shown on page 33 of the Board packet. Jeff Greenfield stated he was a member of the 403 (b) committee and worked on it for ten months. He was confident in what the committee made as recommendations. The employees have the responsibility of their own investments. Trustee Goodrich stated it was not the intent of the BFR Committee to limit a choice but hoped that all choices would be included. It was the duty of the committee to make sure that the vendors were safe and sound. Mr. Analora stated RBC One America and Waddell and Reed were not being recommended as vendors due to the higher fees requested. John Wing, AIG/Valic, reported AIG’s subsidiary company is Valic. AIG is a holding company and is regulated by insurance law. Valic is in a time of reorganization but is the largest provider of 403(b) plans in the nation. AIG/Valic is also licensed in the state of New York, which is good because New York has the highest level or reserves required. If the Valic group is sold, investors will not be affected. Dennis Hall reported UBS has partnered up with Hartford for this endeavor. Hartford anticipates keeping its AA investment rating at the end of the quarter. Hartford has been in business for 198 years. Mutual funds are not managed by the Hartford plan. Employees’ assets are not accessible by creditors looking over the Hartford Company but are held by the trust departments. Trustee Goodrich made the following motion with a second by Trustee Guthals: Motion that AIG be retained as record keeper for administrator of the 403(b) plan. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. Trustee Goodrich made the following motion with a second by Trustee Guthals: Motion that we approve the following vendors to participate in the 403(b) plan: ING, AIG/Valic, Hartford/UBS, Ameriprise, and Security Benefit. Trustee Gesuale felt it was up to the employees to determine if they wanted to pay the higher fees as required by RBC One America and Waddell and Reed and asked they also be considered as vendors. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. INCREASE IN ADULT BREAKFAST & LUNCH PRICE Trustee Goodrich reported the District has determined it was under charging for breakfast and lunch. Trustee Goodrich made the following motion with a second by Trustee Gesuale: Motion to approve an increase in Adult Breakfast and Lunch prices to comply with the National School Lunch and Breakfast Program guidelines to be $1.40 for Adult Breakfasts and $2.80 for Adult Elementary School Lunches. Trustee Guthals did not understand why the District was only going to the minimum increase allowed. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Peter Gesuale, Malcolm Goodrich, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. REPORT ON QUALIFIED ZONE ACADEMY BOND (QZAB) PROGRAM Trustee Goodrich reported the BFR Committee was excited by the presentation on QZAB Program. This is a bonding capacity for the District to borrow with no interest and the money could be used for infrastructure and other areas. It might be possible to proceed without prior voter approval. Thomas Harper stated this program has been allowed since the late 1990’s. Bozeman received money to put toward their elementary schools as well as Lewistown. The Billings District is currently on the waiting list. As part of the federal bail out plan, Montana has received $2.4 - $2.6 million. Trustee Goodrich reported the District would not receive the money until it was used. BFR asked that the Board hear the information and approve moving forward to study it to get in line to receive any money possible. Trustee Guthals made the following motion with a second by Trustee Goodrich: Motion to authorize the Superintendent to proceed with the evaluation of the QZAB Program and application for bonds if uses for the bonds are determined to be feasible. Trustee Guthals stated projects that have a payback for capital improvement projects have been discussed with respect to energy savings. Trustee Goodrich reported uses for the money have to be specified when requesting the funds. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Peter Gesuale, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. CALENDARS The Chair reported the 2009-2010 calendar has been approved at a previous meeting. Mr. Greenfield served as the Chair of the Calendar Committee. The committee did not believe long breaks during the testing periods were beneficial as testing is mandatory. A survey was sent out to employees that showed that a five-day spring break does not have any educational value. A revised calendar is being presented for approval for 2009-2010. Trustee Mossman requested copies of the research information used by the committee that shows breaks affect test scores negatively. Mr. Greenfield reported the information came from AFT and would be given to the Board members. The following motion was made by Trustee Achten with a second by Trustee Gesuale: Motion to approve the 2009-2010 Draft B and to follow with no spring break for the next two years. Trustee Achten stated she has heard from the people living in her district who are reporting daycare is not available during a spring break period. Trustee Fox felt a spring break was beneficial for the students. Superintendent Copps did not feel it made a lot of difference to the administrators and felt it was important to know what the community wanted. Trustee Guthals felt it was important that the public be notified before changing the calendar in order to receive input. Trustee Gesuale felt it should be sent back to the Calendar Committee. Trustee Guthals made the following motion with a second by Trustee Mossman: Motion to table. Those voting in favor were Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. Dawn Achten and Peter Gesuale opposed the motion. The motion passed. Superintendent Copps stated it could be a matter for the Board and the collective bargaining units. SUPERINTENDENT’S REPORT Superintendent Copps reported the enrollment report was taken for October and the second count would be in February. K-6 areas have 103 additional regular education students than last year. Over the past two years, enrollment has increased 172 additional students, which equals $860,000 additional dollars from the state. There was an increase of 87 students in the middle schools. 186 students were lost in the high schools, which equals $1,100,000. That is a loss of 333 students over two years for a total over $2,000,000. MONTHLY LEGAL REPORT The Chair reported there were no pending litigations besides the Columbia Falls school funding case and only one long-term suspension, which is a drop from last year. Trustee Goodrich made the following motion with a second by Trustee Gesuale: Motion to approve the long-term suspension. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. BILLS PAID – SEPTEMBER 2008 The bills have been reviewed by the BFR Committee. Trustee Guthals made the following motion with a second by Trustee Goodrich: Motion to approve the bills paid for September 2008. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The following are the bills paid: Claims $3,136,269.03 ACH Tax Deposits 1,638,953.47 Payroll Warrants & Direct Deposits 4,631,427.57 Procurement Card 363,418.89 INTERCAP Loan Network Infrastructure & Vehicle purchases TOTAL $9,770,068.96 FINANCIAL REPORTS – SEPTEMBER 2008 (UNAUDITED) The BFR Committee reviewed the financial reports. The following are those reports: CS101 Account Expenditure by Fund CS102 Account Receipts by Fund CS105 Statement of Estimated and Actual Revenue CS108 Object Cost Analysis A report from D. A. Davidson & Co. was also received. SCHOOL VISITATION REPORT Trustees Trafford, Guthals and Aragon gave a written report on their school visits. Trustee Guthals developed a school inspection checklist. The Chair passed the gavel to the Vice-Chair to express her opinion. She felt the Board should be cautious in using the checklist as it is governed by policy and not to inspect schools during the visit. She said state law does not require trustees to perform inspections during the annual school visits. PERSONNEL REPORT Dan Martin reported the Head Swimming coach’s stipend should be $4,601. There was nothing unusual in the personnel report. Trustee Gesuale asked if there were reading tutors. Mrs. Olson reported there were none in K-6. Trustee Goodrich made the following motion with a second by Trustee Achten: Motion to accept the Superintendent’s employment recommendations as presented in the personnel report with the changes on the pink sheet. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. CONSENT AGENDA Trustee Goodrich made the following motion with a second by Trustee Guthals: Motion to approve and accept the items within the Consent Agenda without objection to recommended action. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The following are the items approved: Regular Board Meeting Minutes, September 15, 2008 Budgeting for Results Committee Minutes, September 8, 2008 Audit Committee Minutes, March 28, 2008 Cottonwood Task Force Procedure 5017-P1 and Form 5017-F1 Cell Phones Procedure 4210-P2 Fund-Raising Committee Membership Changes Addition of Middle School Math Day Trust Fund Account at Lewis & Clark Middle School Addition of Meadowlark PTA Trust Fund Account Trustee Gesuale made the following motion with a second by Trustee Trafford: Motion to adjourn. Those voting in favor were Dawn Achten, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The meeting adjourned at 9:05 p.m. Katharin Kelker, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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