coen Posted September 9, 2009 Report Share Posted September 9, 2009 Proceedings of the Ad Hoc Subcommittee on Facility Issues District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana September 4, 2009 The Subcommittee met on Friday, September 4, 2009 at 9:10 a.m. in the Lincoln Center. Trustees Barbara Bryan, Peter Gesuale, Kathy Aragon and Teresa Stroebe were present. The business of the meeting was to review the subcommittee’s revised Draft Report to the Billings School Board on Recommended Strategic Planning for the School District and Its Facilities. It is the subcommittee’s intent to present the final report to the full board as a guide for future strategic planning. The report explains the subcommittee’s work progress and its planning recommendations. The following points were made during the discussion: • Trustee Bryan indicated that: - She has come full circle on the idea of whether or not to use a single consultant for both strategic district planning and strategic facilities planning. She had started out thinking that a single consultant would be best. She now feels that it is more important to get the best qualified consultant for each part. Other subcommittee members agreed - She contacted Ray McNulty’s organization – the International Center for Leadership in Education – as possible consultant for the strategic district planning. A key advantage of using this group is that SD2 has an established relationship with the company and with Ray McNulty. It was agreed that Barb should continue to pursue this avenue and get more information about the center’s planning services. - The information in the draft report about the costs of not planning (e.g., info specific to SD2 on costs of running failed levies, etc.) was provided by Thomas Harper. - Trustee Gesuale noted that the subcommittee and its report should not apologize for recommending a process that will cost money. He suggests instead that we present our recommendations as investment, especially considering the substantial costs of failing to plan. • It was suggested that Kirk Miller and Gary Griffith of Bozeman be contacted as possible people to bring in to talk with the board and administration about their strategic planning experiences. • Trustee Stroebe emphasized that, to save money, we need to use existing information as much as possible, rather than paying a consultant to re-develop information. To ensure this, the school district and any hired consultant would, at the start of planning, agree on what information is available and what new information needs to be developed. The subcommittee agreed that the Board of Trustees meeting on the September 21 would be a good time to present its report to the board. Trustee Aragon will contact the board chair and request a half hour on the September 21 agenda for this purpose. After an introduction to the subcommittee report on the 21st, the board can then discuss the report in some detail at the board retreat on September 28. At the request of the subcommittee, Trustee Bryan will make suggested changes to the draft report and will continue to gather better information about planning costs and timing. Trustee Bryan made a motion, seconded by Trustee Kathy Aragon, to approve the minutes of the meeting of August 20, 2009 as amended. The motion passed unanimously. There being no further business, the meeting was adjourned at 10:15 a.m. _______________________________ Nancy Coe, Recorder Link to comment Share on other sites More sharing options...
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