coen Posted January 7, 2010 Report Share Posted January 7, 2010 Proceedings of the Ad Hoc Committee on Strategic Planning District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana January 6, 2010 The committee meeting was held on Wednesday, January 6, 2010 in the Lincoln Center at 9:20 a.m. Trustee Barbara Bryan; Nancy Hines, Carrie Miller and Jeff Greenfield were in attendance. Trustee Mary Jo Fox arrived at 9:30. Barb Bryan and Nancy Hines have been working on prioritizing the steering committee list. They will make contacts today and try to get definitive answers from prospective committee members. People who express interest will be emailed a letter and packet of information from Nancy and Barb. The packet includes the planning information approved by the Board of Trustees on December 21, 2009 (steering committee charge, draft schedule, etc.). Trustee Bryan reiterated that people being contacted have been carefully selected in order to have broad representation from the community. Most people on the list represent a variety of constituencies. Care is being taken to cover all the constituencies identified in the “Steering Committee Makeup” approved by the Board of Trustees. Jeff Greenfield asked how many teachers would be included on the committee. He would like the names to be processed through his office instead of having Trustee Bryan or Ms. Hines contact them first. Trustee Bryan stated that they are looking for one elementary and one high school teacher – high-performing teachers known for innovation and results who are interested in and knowledgeable about 21st century learning. The number of teachers on the committee will probably be limited to two since all board members will also be committee members; most of the remaining positions will be needed to ensure broad-based community participation. Trustee Bryan suggested that Mr. Greenfield give a list of names to Ms. Hines and those teachers will be considered. Carrie Miller provided district background data in draft form. She suggested that it may be helpful to do a short presentation at the first steering committee meeting to explain/discuss the information. All agreed. Nancy Hines will be coordinate with the MTSBA in getting an agenda for the first meeting established. Trustee Fox stated that she had been in contact with David Morales and he may be a good source of names for someone from the southside of Billings. She also stated that both this committee and Planning and Development Committee need to be cognizant of the entire area of School District 2 and High School District 2. These boundaries have been in place for years and students who live in those areas need to be provided services just like students in other areas of town. Students need to be treated equally. The city has extended the city boundaries but the school district boundaries have remained the same. Ms. Bryan stated that the tier 1 planning process we’re implementing now won’t get into details about facilities. Facility locations, enrollments, etc. will be looked at in great detail in tier 2 facilities planning. However, tier 1 is an opportunity for the community to identify some basic values and objectives it has for facilities. Trustee Bryan explained that she is putting together a work packet for the Steering Committee to use during the planning process. It will be in a 3-ring binder and will contain background info on the planning process, the district background data Carrie is working on, reading on 21st century learning , sample planning documents from other districts, potential community survey questions, and information on the existing district mission, core values, etc, the book Failure Is Not An Option, and other information the MTSBA might suggest. She is following up with a potential private donor to purchase the Failure Is Not An Option books for Steering Committee reading. A draft version of the work packet will be available for review by the next meeting. Additional discussion was related to: - Date for the first Steering Committee meeting, Although the draft schedule identifies the data as January 16, January 23 is looking more likely. It will be difficult to get everything in place by the 16th. The letter being sent to prospective Steering Committee members indicates that the first meeting will be on either the 16th or the 23rd , with confirmation to follow. - Length of the community survey; distribution of the community survey - Location for Steering Committee meetings. Barb Bryan suggested that MSU-B downtown might be a good location, considering the size of the group we’ll need to accommodate. - Publicity, etc. for kickoff of the planning process Nancy Hines will continue work on these items and step up communication with the MTSA as we get closer to the first meeting. At Nancy’s suggestion, the committee agreed to meet again next Wednesday, January 13, at 10 a.m., and to include someone from MTSBA via phone. Nancy will arrange that. Ms. Bryan and Ms. Hines will work to finalize a list of names for the steering committee. Trustee Fox moved to approve the minutes of the committee meetings of November 6, November 13, November 20, December 4, and December 10, 2009. Barb Bryan seconded the motion and it passed unanimously. The meeting was adjourned at 10:10 a.m. _______________________________ Nancy Coe, Recorder Link to comment Share on other sites More sharing options...
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