Marta McAllister Posted April 30, 2010 Report Share Posted April 30, 2010 Proceedings of the Planning and Development Committee School District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana April 12, 2010 CALL TO ORDER Chair Kathy Aragon called the meeting to order at 5:40 p.m. on Monday, March 12, 2010, in the Board Room of the Lincoln Center. Committee members in attendance were Trustee Kathy Aragon, Sandra Abraham, Doug Armknecht, Margaret Aukshun, Annette Cabrera, Amy Griffin, Krista Hertz, Lance King, Jennifer Molk, and Kathy Olson, Elementary Executive Director. Members absent were Deana Elder, Jodi Schreiber, and Josi Wilgus. Also in attendance were Trustee Teresa Stroebe, Dr. Shanna Henry, Miles Principal, and Rich Whitney, Facilities Director. COMMUNICATION FROM THE PUBLIC Hearing no communication from the public, Chair Kathy Aragon moved to the next agenda item. CONTINUATION OF DEMOGRAPHIC DISCUSSION Kathy Aragon reviewed discussion from last month’s Committee meeting. Kathy Aragon asked Kathy Olson for a one sheet compiled document of historical data to track trends, which included: - Free and reduced lunch trends - Half day to full day kindergarten - Preschool sites - Where kids lived 10 years ago and where they now live, Annette Cabrera will forward previous data she worked on for this project - Plotted school district land - Report of school openings and closures compiled in chronological order - Middle and High School enrollment population from 1987 forward - Annex and expansion of facilities compiled into one spread sheet - Self contained special education sites - Core to west end trends Kathy Aragon asked Kathy Olson for the projected enrollment numbers and classroom space for next year. Kathy Olson said preliminary figures suggest the enrollment numbers will be close to the same number as last year. She said almost every elementary school has no extra classroom space. Kathy Aragon asked Kathy Olson what the process for putting things on the web-site is. Kathy Olson suggested contacting Nancy Coe. Kathy Aragon provided the large maps with the information members worked on at last month’s meeting. The new information added to the maps included: - School openings O Big Sky O Eagle Cliffs - School closures o Beartooth o Garfield o Rimrock o Crossroads Alternative School Kathy Aragon and Rich Whitney presented the Executive Summary of the UC Berkley Survey. The Occupant Survey was completed by the Center for the Built Environment, UC Berkley in January 2009. The district has survey results for 30 elementary schools. Each school survey is about 50 pages. The Occupant Survey reports satisfaction in eight Core Survey Categories, which include: • General satisfaction building • Acoustic quality • Air quality • Cleanliness and maintenance • Lighting • Office furnishings • Office layout • Thermal comfort Rich Whitney presented the Facilities Master Plan, Project Summary and Detailed Project Summary list of prepared projects that was developed for the Federal Economic Stimulus dated January 12, 2009. Mr. Whitney explained the list will be used to prioritize deferred maintenance. Mr. Whitney noted that the list represents “warm, safe, dry, and accessible” standards currently not being met. The list does not emphasis the education component needs. Mr. Whitney explained the “building envelope,” which includes repairs or replacement of windows, insulation, etc. Mr. Whitney stated mechanical issues are the biggest concern. Kathy Aragon noted that there are grants for energy management. Kathy Aragon suggested the district work with the Energy Efficiency and Innovation Committee, (EEIC professionals) to create and prioritize the list to obtain grants. She would like to see a professional planner hired by the district. Rich Whitney clarified that 53% of “soft costs” included in a construction bid are for items which include: project designs, building permits insurance, building review, etc. Kathy Aragon will work with Annette Cabrera, Doug Armknecht, Amy Griffin, and Kathy Olson to compile the Committee’s work to develop a final compiled trend data document that reflects the content and intent of the Committee’s work. The draft document will be forwarded to members for comment. Kathy Aragon asked for feedback by the end of next week. The final document will be presented for approval by the Committee. Kathy Aragon said the Committee is done with their charge and commended the Planning and Development Committee members on their dedicated work. She asked members to consider sitting on future Committees and noted applications will be available to complete as future Committee assignments are made by the Board. APPROVAL OF THE FEBRUARY 22, 2010 MINUTES Sandra Abrahams made the following motion with a second by Amy Griffin: Motion to approve the February 22, 2010 minutes as presented in the agenda. Those voting in favor were Trustee Kathy Aragon, Sandra Abraham, Doug Armknecht, Margaret Aukshun, Annette Cabrera, Amy Griffin, Krista Hertz, Lance King, Jennifer Molk. The motion passed unanimously. Adjournment There being no further business Kathy Aragon adjourned the meeting at 7:30 p.m. Kathy Aragon, Chair Brenda Cross, Recorder Link to comment Share on other sites More sharing options...
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