curnowc Posted July 22, 2010 Report Share Posted July 22, 2010 Proceedings of the Board of Trustees Policy Review Committee Elementary District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana July 13, 2010 Call to Order The Policy Review Committee met on Tuesday, July 13, 2010 at 12:00 P.M. at the Lincoln Center, 415 North 30th Street, Billings, Montana. The meeting was chaired by Barbara Bryan. Those present included: Committee members Trustee Barbara Bryan and Trustee Kathy Aragon. Trustee Mary Jo Fox was absent. Also present were Superintendent Keith Beeman, Leo Hudetz, Clerk, Scott Anderson, Executive Director of Secondary Ed. and Thomas Harper, Chief Financial Officer. Guests included Don Casey, Joan Sleeth, Shelly Dunbar and Sally Ann Bishop, Billings Public School teachers. Policy 5210 – Teacher Assignments Barb Bryan started the meeting with Communication From The Public. Don Casey, Shelly Dunbar and Sally Bishop from Broadwater Elementary and Joan Sleeth from Alkali Creek Elementary, expressed their concerns with teachers having to change schools after 12 years. They all agreed that it is detrimental to kids and parents in Title schools. They are in favor of the paragraph that states “Elementary teachers will be evaluated during their 12th consecutive year in an elementary school. Elementary teachers may petition their building principal and superintendent to remain at the school they are in.” Barbara Bryan informed the teachers that no action will be taken on this policy until a later date. Kathy Aragon made a motion to table Policy 5210. Barbara Bryan seconded. Those voting in favor of the motion were Kathy Aragon and Barbara Bryan. Motion passed unanimously. Policy 8410 - Records Management Clerk Leo Hudetz informed the Committee that the changes made as outlined in the meeting packet to Policy 8410 were recommended changes made by the Montana School Boards Association (MTSBA). Kathy Aragon made a motion to recommend the changes to Policy 8410 as outlined in the meeting packet and submit to the Board for first reading. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously. Policy 1400 – Board Meetings Barbara Bryan read the recommended changes from MTSBA. Clerk Leo Hudetz stated an additional change reads “When a meeting date falls on a legal holiday, the meeting may take place the next business day.” This was the recommendation of BPS to follow the District’s current practices. Kathy Aragon made a motion to submit the changes as outlined in the meeting packet to Policy 1400 to the Board for first reading. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Policy 2050 – Enrollment Over 19 Years Chair Bryan noted the change in Policy 2050 stating that “The District will not assign or admit any person who has reached age 19 or or before September 10 of the year to be enrolled”. This is consistent with a Board decision made on April 19, 2010, regarding special education students. Kathy Aragon made a motion to submit the changes to Policy 2050 to the Board for first reading. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Policy 1111 - Elections Leo Hudetz informed the committee that the proposed amendment is due to a change in the law that took place in the last legislative session. Kathy Aragon made a motion to submit the changes to Policy 1111 as outlined in the meeting packet to the Board for first reading. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Policy 1512 – Conflict of Interest A change to the policy reads “A trustee may not be employed in any capacity by the District, with the exception of officiating at athletic competitions under the auspices of the Montana Officials Association.” Leo Hudetz explained that there are also changes to the Degrees of Affinity and Consanguinity that states certain relatives of board members cannot be hired. Changes proposed makes the policy language gender neutral. Kathy Aragon made a motion to submit the changes to Policy 1512 as outlined in the meeting packet to the Board for first reading. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Procedure 1130-P1 – Committees Kathy Aragon would like to ask the Board if it would like to form a Committee on Committees. This would be decided at the August meeting. Trustee Aragon said the description for the Planning and Development Committee is too far reaching. Barb Bryan suggested that this procedure be placed on the agenda for the Board retreat. It was suggested that all committee members remain the same throughout the summer and to the end of the year. This policy will be placed on the board agenda for August. Superintendent Beeman suggested that we make the committees a very meaningful position. Kathy Aragon made a motion to table Procedure 1130-P1. Barbara Bryan seconded. The motion passed unanimously. Kathy Aragon made a motion to recommend the formation of a Committees on Committees to the Board. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Policy 7121 – Budget Adjustments Kathy Aragon made a motion to make changes to Policy 7121 as recommended in the meeting packet. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously. Policy 7320 - Purchasing Discussion took place on how the Superintendent could decide if there was a conflict of interest on a purchase requisition submitted by an employee or relative. Barbara Bryan suggested that language be added to the policy as to how any changes will go into effect and how vendors will be notified of our policy. It was decided that Superintendent Beeman, Leo Hudetz and Thomas Harper meet with Mike Dilley to discuss this policy further. Kathy Aragon made a motion to table Policy 7320. Barbara Bryan seconded. The motion passed unanimously. Policy 7510 – Fixed Assets Kathy Aragon made a motion to recommend changes to Policy 7510 as outlined in the meeting packet. Barbara Bryan seconded. Those voting in favor were Kathy Aragon and Barbara Bryan. The motion passed unanimously Budget and Financial Thomas Harper will visit with Dr. Beeman at a later date to decide if this policy or procedure should be presented at a Policy Review Committee meeting. Signage Policy The committee discussed developing a policy regarding donation of signs and advertising. Barbara Bryan would like to see what other school districts are doing before a decision is made. Barbara Bryan would like more information on the inventory of signage and banners. She would like to know what the signage is, who paid to put it there and how it is maintained. She would also like the distinction made about interior and exterior advertising. Kathy Aragon made a motion to table the Signage Policy until a later date. Barbara Bryan seconded. The motion passed unanimously. Minutes Kathy Aragon moved to approve the minutes of the December 10, 2009 Policy Review Committee meeting. Barbara Bryan seconded. The motion passed unanimously. The committee adjourned at 1:30 P.M. ______________________ ______________________ ________________ Barbara Bryan Kathy Aragon Mary Jo Fox Trustee Trustee Trustee ___ Cindy Curnow, Recorder Link to comment Share on other sites More sharing options...
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