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Regular Board Meeting - Monday, September 27, 2010


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BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 2

and

BILLINGS HIGH SCHOOL DISTRICT NO. 2

REGULAR BOARD MEETING

 

Monday, September 27, 2010 5:30 p.m.-9:30 p.m.

Lincoln Education Center Board Room 415 North 30th Street

 

AGENDA

 

VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

PAGE

 

A - WELCOME AND ORIENTATION TO THE MEETING 1

Pledge to Flag

Roll Call

 

B – COMMUNICATION FROM THE PUBLIC 10 minutes – 2

 

C – APPROVAL OF AGENDA 5 minutes - 3

 

D – RECOGNITION AND GIFTS AND DONATIONS 10 minutes – 4

Recognition

Norene Peterson – Adult Education, Certified Manager in Program Improvement (CMPI)

Senior – 2010 State AA Girls’ Track Champions

Alexa Aragon Danielle Aragon Krista Costa

Jordan Dreessen Brianna Eaton Andrea Emmett

Auralea Fain Emma Fulton Brittnee Grimstad

Kyla Jewell Chloe Kanning Kathryn Newman

Katie Oliver David Creger, Coach

Skyview – 2010 State AA Boys’ Track Champions

Landon Polkow Lewis Polkow Gage Pickering

Mike Nguyen Josh Conner Levi Frickle

Thomas Neale Dustin Sandbak Dylan Dean

Robert Peterson Larry Newell, Coach

West – 2010 State AA Softball Champions

Alison Jordon Lysbeth Ackerman Jessyka MacDonald*

Kassidy Rauch Devan Dennehy Keela Nedens

Amanda Dunlap Sarah Nash Kim Adelblue

Taylor Huebner Caryn Perrigo Molly Porter

Nicole Storud Mariah Garza Becca DeMeyer

Jonathon Stone, Manager Ed Kriskovich, Coach

*Gatorade Player of the Year in Softball for Montana

Gifts and Donations

Arrowhead – Dr. Kerstin Beijer

- Mr. and Mrs. Carl Jahr

- Julie Harman

- Michelle Anderson

- Mary Beth Krogh

Beartooth – Michelle Carlson

Bench – Target, Take Charge of Education

Boulder – Eric, Linda, and Calvin Bjorgum

– Jeff Redding

Broadwater – St. Pius X Church

- Ortho Montana

- United Blood Services

- Wal-Mart

- Evangelical United Methodist Church

Central Heights – Little Horn State Bank

Eagle Cliffs – Mr. and Mrs. Chris Brink

- Mr. and Mrs. Art Brownell

Highland – Pam Dimich and 6th Grade Parents

- Yellowstone Naturopathic Clinic

- Anonymous

McKinley – Red Oxx Manufacturing, Inc.

- Western Area Power Admin. Employees Assoc.

- St. Pius Christian Service Commission

- Rib & Chop House

- Beartooth Chapter Harley Owners Group

- PTA

- Verizon Wireless

- Billings Clinic, Radiology and Oncology

Miles Avenue – Christian Service Committee, St. Pius Catholic Church

Newman – Don Bergeron, CTA Architects Engineers

Ponderosa – Mr. and Mrs. Jim Ray

- Grace United Methodist Church

- Ann and Joel Guthals

- Ellen Knight

- Guthals, Hunnes & Reuss, P.C.

- Mr. and Mrs. Allen Karell

- Barbara Harmon

- Mr. and Mrs. Scott Mullen

Washington – Tom Dimich, Pepsi-Cola Bottling, Co.

Lewis & Clark – Wells Fargo Employees

 

E – NEW TRUSTEE, ZONE 3 10 minutes

E-1 Resolution of Appointment – Position of Elementary/High

School Trustee of Single Member District 3 8

E-2 Administer Oath of Office to Elementary/High School

Trustee of Single Member District No. 3 15

 

F – RENOVATE TO EDUCATE COMMITTEE 20 minutes - 16

 

G – BOND ELECTION 15 minutes

G-1 Canvass and Certificate of High School Bond Election

By Mail Ballot on September 7, 2010 17

G-2 Canvass and Certificate of Elementary Bond Election

By Mail Ballot on September 7, 2010 23

G-3 Bond Financing Presentation 29

 

H – COMMITTEE ASSIGNMENTS AND COMMITTEE MEMBERS

REAUTHORIZATION 10 minutes – 38

 

I – HEALTH IMPACT ASSESSMENT PRESENTATION 10 minutes – 40

 

J - HIGH SCHOOL TECHNOLOGY PLAN – PRESENTATION 15 minutes – 41

 

K – SUPERINTENDENT’S REPORT 10 minutes – 42

 

L – UPDATE ON MONTANA SCHOOL BOARDS ASSOCIATION

AND WHEELER CENTER CONFERENCE 5 minutes - 43

 

M – BUDGETING FOR RESULTS COMMITTEE REPORT 5 minutes – 48

 

N - BILLS PAID – AUGUST 2010 5 minutes – 49

N-1 Financial Reports, August 2010 (Unaudited) - 50

 

O – MONTHLY LEGAL REPORT 5 minutes – 55

 

P – PERSONNEL REPORT 5 minutes – 56

 

Q - CONSENT AGENDA 5 minutes – 60

Q-1 Minutes of the Board Meetings 61

Regular Board Meeting, August 16, 2010

Special Board Meeting, August 9, 2010

Q-2 Minutes of Committee Meetings 62

Policy Review Committee, July 27, 2010

Budgeting For Results Committee, July 12, 2010

Planning and Development Committee, June 7, 2010

Audit Committee, December 4, 2009

Q-3 Procedure 7320-P1 Expense Authorization Reimbursement 63

Q-4 Procedure 7320-P3 and Form 7320-F1: Guidelines for Independent Contractor Agreement 70

Q-5 Policy 1111 Elections – Third Reading 77

Q-6 Policy 1400 Board Meetings – Third Reading 81

Q-7 Policy 1512 Trustee Conflict of Interest – Third Reading 87

Q-8 Policy 2050 Enrollment Over 19 Years of Age – 3rd Reading 92

Q-9 Policy 7510 Fixed Assets – Third Reading 97

Q-10 Procedure 7510-P1, Forms 7510-F1, 7510-F2: Fixed Assets 99

Q-11 Policy 8410 Records Management – Third Reading 109

Q-12 Revised Audit Committee Charter 123

Q-13 Approval of Retreat to be Held in a Non-District

Owned Facility 130

Q-14 Approve School Bus Runs FY2010-11 134

Q-15 Trustees’ Financial Summary FY 2009-2010 135

Q-16 Addition of Library ECA Fund Account at Newman Elem. 136

Q-17 Addition of World of Work ECA Fund Account at West High 137

Q-18 Addition of School Store ECA Fund Account at Bench Elem 138

 

ADJOURNMENT – 9:30 P.M. (OR CONTINUATION OF MEETING TO NEXT EVENING AT 5:30)

 

See pages 1-76 here: http://www.billings.k12.mt.us/attachments/Reg%209-27-10%20p1-76.pdf

See pages 77-end: http://www.billings.k12.mt.us/attachments/Reg%209-27-10%20p77-end.pdf

 

The links to the Trustees' Financial Summary are below:

Elementary: http://www.billings.k12.mt.us/attachments/Maefairs%20EL%209-27-10.pdf

High School: http://www.billings.k12.mt.us/attachments/Maefairs%20HS%209-27-10.pdf

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