Diane Blevins Posted April 18, 2011 Report Share Posted April 18, 2011 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana April 6 , 2011 CALL TO ORDER The Special Board/Agenda Setting Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, April 6, 2011 at 12:00 p.m. Those present included Trustees Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, Joel Guthals, Teresa Stroebe, Kathy Aragon, District Clerk Leo Hudetz, and Superintendent Keith Beeman. Trustee Joyce Weber was excused. Others present were Dan Martin, Rich Whitney, Scott Anderson, Kathy Olson, and Dave Williams. Registered guests Hannah Starr, Bart James, Larry McGovern, and Dennis Stellingwerf. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments at this time. Chair Bryan stated the agenda setting would be moved up in the agenda and discussed first. Trustee Guthals made the following motion with a second by Trustee Wardell: Motion to approve the agenda as amended. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, Joel Guthals, Teresa Stroebe and Kathy Aragon. The motion passed unanimously. AGENDA SETTING Added to the recognition section of the proposed agenda were the Skyview History Bowl contestants and the Golden Apple recipients. The update on the deferred maintenance bond projects will include the roof projects. The MTSBA report will also include a report from the NSBA meetings in San Francisco as well as the legislative Ad Hoc Committee Report and the AA Caucus report. Trustees Kemp and Graves will be included in the Policy Review Committee to work on the bullying policy. Cyber bullying will also be included in the District’s bullying policy. The Governance/Committee Discussions with Doug Eadie will be a separate item on the agenda. Clerk Hudetz will give a report on the trustee elections slated for May. The retiring trustees will be recognized in April as Trustee Guthals will miss the May meeting. Included in the approval of the HVAC project at Senior High will be deferred maintenance asbestos projects. An item will be included in the agenda for Chair Bryan to make a report on her research projects. The budget discussion will focus on 2011-2012 and will be dependent upon the legislative session. Trustee Stroebe left the meeting as the remaining items were for elementary only. FIRE ALARM REPLACEMENT – BROADWATER, BURLINGTON, MILES AND WASHINGTON ELEMENTARY SCHOOLS Superintendent Beeman reported the District is beginning projects from the successful bond election in the elementary district. Rich Whitney, Facilities Director, reviewed the handout on the project and recommended the award be given to API Systems Integrators, Inc. for $199,969. Action Electric could not be considered for the project as the company did not state Davis Bacon wage rate for the Low Voltage Technician as required in the bid proposal. Trustee Graves asked what would happen if API runs into an unexpected issue. Mr. Whitney reported that is covered in the contingency portion of the bid which is 10% of the total bid. Flashing lights and audible alarms will be installed throughout the schools. Life Safety Codes are followed which are both federal and international standards. After the work is completed, the fire department will inspect the systems and sign off on them. Fire alarm calls go to Kenco Security Company. The systems to be replaced are the original systems from the time the buildings were constructed. The old systems still work and will continue to be used until the new systems are operational. Trustee Aragon made the following motion with a second by Trustee Kemp: Motion to approve the award of the construction contract for the Fire Alarm Replacement Project to Applied Systems Integrators, Inc. for $199,969. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, and Kathy Aragon. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. WINDOW REPLACEMENT – WASHINGTON ELEMENTARY SCHOOL Mr. Whitney reported this window replacement is the first of four window projects. Current energy codes have been followed. Single pane windows are being replaced by double paned glass, which have energy savings status. Six bids were transmitted with the project taking longer than the summer but would be completed after school ends for the day. Mr. Whitney recommended Cucancic Construction for Washington Elementary School. Energy savings of approximately $5,000 per year are expected with the new windows. Trustee Graves asked what would be done with the under expected bid savings. Superintendent Beeman reported the money would not be spent as he wanted to be conservative at this time. Roofing projects will go out next year which will allow the District some flexibility. Trustee Wardell felt those projects should be put out to bid now. Mr. Whitney stated the roofing bids would be put out in early fall as it would get the best prices. Trustee Wardell made the following motion with a second by Trustee Aragon: Motion to approve the award of the construction contract for the Window Replacement at Washington Elementary Project to Cucancic Construction for $309,460. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, and Kathy Aragon. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. WINDOW REPLACEMENT – POLY ELEMENTARY SCHOOL Mr. Whitney recommended Fisher Construction for $257,460 for this project. Trustee Aragon made the following motion with a second by Trustee Besch Moen: Motion to approve the award of the construction contract for the Window Replacement for the Poly project to Fisher Construction for $257,460. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, and Kathy Aragon. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. WINDOW REPLACEMENT – BENCH ELEMENTARY PROJECT Mr. Whitney reported the annex at Bench was newer and did not need window replacement. The gym windows are still efficient and will not be replaced. Trustee Aragon made the following motion with a second by Trustee Besch Moen: Motion to approve the award of the construction contract for the Window Replacement – Bench Project to Cucancic Construction for $270,721. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, and Kathy Aragon. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. WINDOW REPLACEMENT – HIGHLAND ELEMENTARY PROJECT Mr. Whitney reported this bid is for the base bid only. Trustee Graves voiced his concern that all windows are not being replaced and the public would wonder why the bond information was not being followed. Chair Bryan reported the classroom windows are being replaced as was stated in the bond information. Trustee Aragon made the following motion with a second by Trustee Graves: Motion to approve the award of the construction contract for the Window Replacement – Highland Project to Fisher Construction for $165,827. Those voting in favor were Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, and Kathy Aragon. The motion passed unanimously. Trustee Guthals is ineligible to vote on elementary issues. Chair Bryan asked what the motion was in the past as to the roof projects. Clerk Hudetz reported the issue was an informational item only at a previous meeting. Superintendent Beeman reported the District could go ahead with the roofs before the projected timeline. Dr. Beeman will look at the feasibility of doing the roof projects earlier. Trustee Aragon reported the intercom system at Boulder Elementary is still not working properly. Mr. Whitney stated it is under warranty for ten years and he holds the contractor accountable. Hannah Starr addressed the Board on energy efficiency and urged the Board to keep track of energy savings. As there was no further business, the meeting adjourned at 1:15 p.m. Barbara Bryan, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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