coen Posted June 15, 2011 Report Share Posted June 15, 2011 Proceedings of the Ad Hoc Committee for Strategic Planning School District No. 2. Yellowstone County High School District No. 2, Yellowstone County Billings, Montana June, 13, 2011 CALL TO ORDER Chair Barbara Bryan called the meeting to order at 12:00 p.m., Monday, June 13, 2011 in Room 216 of the Lincoln Center. Ad Hoc Committee members in attendance were Trustees Barbara Bryan, Kathy Aragon, Greta Besh Moen, and Connie Wardell. Also in attendance were Superintendent, R. Keith Beeman, Ph. D., and Pam Ellis. COMMUNICATION FROM THE PUBLIC No communication from the public. CONSIDERATION OF PROPOSED CONTRACT Chair Bryan presented the revised contract with Fielding Nair International for Visioning Services to Billings Public Schools. Chair Bryan explained that Mr. Nair has agreed to the following additional change, which she discussed with him earlier in the day: • - Mr. Nair said he could add an additional Best Practices workshop if we wish. This can be decided during planning for the visioning sessions later on. - As an alternative to a second workshop, Mr. Nair suggested that a video of the Best Practices Workshop be posted to the Billings Public Schools website. Chair Bryan presented the Contract Scopes and Recommended Timetable with Field Nair International, to include a visioning contract, planning oversight and design directions contract, master planning contract, GIS mapping, reboundaring, and engineering assessment of all facilities, long term maintenance plan, and long term capital plan. Chair Bryan reviewed the components of the contract scopes and recommended timetable. Committee members asked a variety of questions about the proposal. Based on the ensuing discussion, the Committee agreed to tentatively look to start the visioning process between September 7th – 12th depending on Fielding Nair International’s schedule. Chair Bryan will contact Mr. Nair and get back to the Committee. Committee members discussed and asked a variety of questions about the contract scopes and recommended timetable. It was also noted that funding for facilities planning is available from the sale of the Crossroads and monies in the building reserve funds. Trustee Greta Besh Moen made the following motion with a second by Trustee Wardell. Recommend the adoption of the contract with the minor changes discussed. Those voting in favor were Chair Bryan, Kathy Aragon, Greta Besh Moen, and Connie Wardell. The motion passed unanimously. ADJOURNMENT There being no further business Trustee Bryan adjourned the meeting. Barbara Bryan; Chair, Ad Hoc Committee for 2011 Strategic Planning Brenda Cross, Recorder Link to comment Share on other sites More sharing options...
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