Diane Blevins Posted July 14, 2011 Report Share Posted July 14, 2011 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana June 20, 2011 CALL TO ORDER The Regular Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, June 20, 2011, at 5:30 p.m. Members present included Trustees Travis Kemp, Barbara Bryan, Greta Besch Moen , Lindy Graves, Teresa Stroebe (arrived at 7:20), Connie Wardell, Pam Ellis, Superintendent Keith Beeman, and District Clerk Leo Hudetz. Trustees Smith and Aragon were excused. Registered guests included Beverly Harris, Sally Sheehan, Spencer Sheehan, Shelly Rumsey, Kim Harris, Rachel Cifuentes, Courtney Niemeyer, Pat Vogel, Lexi Eagle, Vicki Eagle, Marilyn Daemes, Jody Sulser, Stephen McCarthy, Jenny Fleek Airne, Sheila Hellekson, Peter Gesuale, Shelley Peterson, Karen Moses, Josi Wilgus, Jenni Hove, Jeff Bottrell, and Sheri Weidinger. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. Karen Moses addressed the Board to discuss the budget and Board control. She felt the district was going in the wrong direction as administrators are being moved to the Lincoln Center when they should be in the schools. She did not agree with the principals not being able to give out information but she had to request information from the superintendent. Ms. Moses did not agree that the number of Lincoln Center administrators had gone from nine to four but felt there were more. Josie Wilgus encouraged the board to begin the process for a long-term strategic plan. APPROVAL OF AGENDA Chair Bryan noted corrected items in the budget discussion portion of the meeting. Trustee Wardell requested Items #8, #9, #10, and #12 be pulled from the consent agenda. Trustee Ellis requested the personnel report be pulled from the consent agenda. Trustee Wardell made the following motion with a second by Trustee Moen: Motion to approve the agenda as amended. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. RECOGNITION AND GIFTS AND DONATIONS Gail Surwill, Curriculum Director, presented Courtney Niemeyer as the recipient of the Presidential Award for Excellence in Mathematics and Science Teaching. The award is the highest award any K-12 teacher can receive. The Board recognized the following activities participants: Senior High Girls’ Track Team, State Champions – Chloe Kanning, Brittnee Grimstad, Sarah Snoozy, Jocelyn Elorriaga, Damini Olson-Meyer, Jordan Dreessen, Brianna Eaton, Morgan Sulser, Terry McDowell, Kyla Jewell, Kelsie McDowell, Danni Aragon, Emma Fulton, Andrea Emmett, Marissa VanAtta, Karina Bell and Coach David Creger. Senior High Boys’ Track Team, State Champions – Scotty Koehler-Owens, John Daubert, Ben Sulser, Zach Robinson, Alex Klatt, Zach Milburn, Andrew Monaco, Nolan Saraceni, and Coach Dennis Johnson. Senior High – National Forensics League National Tournament Qualifiers – Spencer Sheehan, Hannah Swanson, Andrew Johnson, Coaches Jeff Bottrell, Andrew Johnson, Jenny Fleek Airne, Steve McCartney. The Board recognized the following Sodexo Food employees for their years of service: Pat Vogel (40), Roberta Taylor (30), Luella Norman (20), Jackie Hayaski (30, Beverly Harris (20), Sharon Lose (30), and Sheila Hellekson (20). Trustee Graves made the following motion with a second by Trustee Moen: Motion to accept the gifts and donations with gratitude. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. The following are the gifts and donations: Big Sky -- EBMS, $200 to help fund the Accelerated Reading Program PTA, $23,000 to help purchase an iPad Learning Lab with 30 iPads and an iPod Learning Lab with 30 iPods Boulder – Eric, Linda and Calvin Bjorgum, $80.77 Jeramy Harrison, $16.17 Jeff Redding, $200 on behalf of Cailey and Macy Redding and family Broadwater – Rod and LeAnn Caudle, two bikes Prudential Floberg Realtors, sponsored Newspapers in Education Program Red Robin, sponsored Newspapers in Education Program Gusick’s, sponsored Newspapers in Education Program Smith’s Funeral Chapel, sponsored Newspapers in Education Program TLC, sponsored Newspapers in Education Program Dr. Neal Johnson, dental materials St. Vincent Healthcare Foundation, 71 pairs of running shoes to promote healthy and active kids Kohl’s, 71 pairs of running shoes to promote healthy and active kids Highland – PTA, $20,876.25 for Macbook computer lab and approximately $19,000 for new playground equipment and nature garden, grants for supplies and first aid training for all staff members Miles Avenue – United Way, books for primary students Sunset Bowl, sponsored Newspapers in Education Program St. Thomas Catholic Church, food baskets at Easter Northern Rockies Surgery Center, sponsored Newspapers in Education Program Connie Kvilhaug, sponsored Newspapers in Education Program Billings Mustangs, books for primary students Ponderosa – United Way of Yellowstone County, books for primary students Billings Mustangs, books for primary students Kimberly Petersen, West High, picnic and afternoon of fun for nine students Rose Park – Gayle Russell, $25 Sandstone – Jeramie and JoAnn Arthur, Tredwave Technologies, $4,037.90 for computers Linda and Paul Marks, $500 for kindergarten field trips and supplies Will James – Linda Murphy, items valued at $50 to soldiers’ fund Anthony and Kim Prill, items valued at $20 to soldiers’ fund Lois Urion, items valued at $15 to soldiers’ fund Richard and Ceily Whitman, items valued at $25 to soldiers’ fund Sherra Basham, items valued at $300 to soldiers’ fund Elliot and Kim Bertrand, items valued at $25 to soldiers’ fund Edith Carlson, items valued at $50 to soldiers’ fund Faith Chapel, items valued at $25 to soldiers’ fund Steve and Margaret Gose, items valued at $500 to soldiers’ fund Mark and Natalie Henzeroth, items valued at $500 to soldiers’ fund Technology – Connie Wardell, computer, monitor, keyboard, speakers, and mouse ANNUAL ADULT EDUCATION REPORT Dr. Woody Jensen, Adult Education Director, gave a brief report to the board. There were 783 adults who attended basic adult education classes in 2010/11, 160 GEDs were received, and 178 were walk-ins for the testing center. For the post-secondary program, 109 students attended classes with 50 in classes for job retention and acquisition. Funds are received from the state grants, Montana Women’s Prison funds, Yellowstone County Detention Facility funds, and local mills for a total of $1,654,967. No general fund dollars are used for the adult education classes. CAREER CENTER PRESENTATION Carrie Miller reviewed the handout for those present. Work is being done at the Career Center for an expansion. In 2011/12, there are 888 part-time students expected, and 101 full-time students which is an increase of 264 students over last year. Sophomores will be attending classes at the Career Center in 2011/12. An expansion committee consisting of teachers, administrators, and counselors working on a three-year plan for expansion. BOND ELECTION Mr. Hudetz stated the Board passed a resolution last month with the intent to run an elementary levy in the fall, along with the elementary technology levy election. To share an election with the City, it would cost the district $40,000. Trustee Wardell felt there was not enough time to run a campaign but it might be better to run all levies with the May trustee election. Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to rescind the motion to hold a bond election passed at the May 16, 2011 board meeting Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe is ineligible to vote on elementary issues. ELEMENTARY TECHNOLOGY LEVY ELECTION Trustee Wardell made the following motion with a second by Trustee Moen: Motion to rescind the motion to hold an elementary technology levy election passed at the May 16, 2011 board meeting. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe is ineligible to vote on elementary issues. AUDIT COMMITTEE – APPOINTMENT OF MEMBERS Trustee Kemp made the following motion with a second by Trustee Graves: Motion to approve Trustees Moen, Graves, Ellis, and community members Laura Bailey and Joyce Weber to serve on the Audit Committee for the 2011-2012 year. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. Applications are being taken for a third community member to serve. AUDIT CONTRACT FOR FISCAL YEAR 2011 Thomas Harper, CFO, stated the Audit Committee is recommending a one-year contract with Eide Bailly for external audit services at a rate of $64,000. Mr. Harper recommended Eide Bailly to the board as the firm has been the auditor for the past several years. Trustee Graves made the following motion with a second by Trustee Wardell: Motion to approve Eide Bailly as the auditor and award a one-year contract for external audit services for $64,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. APPROVAL OF FIELDING NAIR PROPOSAL Peter Gesuale addressed the board to urge them to proceed with the long-term strategic planning process. He said it is important to properly plan for the large number of assets that the district owns. Chair Bryan wanted the board to think about addressing underlying problems with deferred maintenance. She reviewed the plan as included in the agenda packet. Trustee Wardell made the following motion with a second by Trustee Moen: Motion to approve the attached proposal from Fielding Nair International entitled Visioning the Education Future of Billings, Montana; authorize the board chair to sign a contract with Fielding Nair International pursuant to the Master Scope of Services presented not to exceed $50,000; and, authorize the Ad Hoc Committee for Strategic Planning to work with the superintendent and district staff to make arrangements for the approved visioning process. Trustee Ellis voiced her concern that there are some issues that need to be studied before voting on this motion. She did not feel the firm could give recommendations for instruction as she believed they were not qualified. She suggested going forward with the reboundary issues. Trustee Stroebe believed the board was currently working in a vacuum as previous plans have been scrapped. The money would not come from teachers’ salaries and felt that foundation dollars could be used or grant money. Trustee Wardell spoke in favor of the motion as Fielding Nair have employees in their organization who help find the money. Trustee Ellis reported she spoke to an architect who had not heard of Fielding Nair. She felt it would not help the district. Trustee Graves felt the district needed this study but did not receive the information of where the money to pay for it is coming from. He voiced his concern about the time frame as it needs to be done by the next legislative session which will be difficult. Dr. Beeman reported a very good source for the $50,000 is both district’s building funds which came from the sale of surplus property which totals approximately $2,500,000. The building funds have very specific ways that the money may be spent and this is an appropriate way. Trustee Moen felt this issue has been discussed many times over the past twenty years. The philosophy behind the design of schools is very important. The most important factor is that the community will be involved with approximately 500 people working on the plan. She urged the board to move forward. Trustee Stroebe added to the motion as follows, with a second by Trustee Moen: No funding will come from the general fund. Those voting in favor of the amended addition to the original motion were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. Those voting in favor of the main motion were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, and Connie Wardell. Pam Ellis opposed the motion. The motion passed. AA CAUCUS/MTSBA DELEGATE ASSEMBLY REPORT Trustee Stroebe reported on the recent Montana School Board Association (MTSBA) meeting. Those present discussed the legislative resolution process which is a two-year process. Most of the resolutions were carried over from the previous year. LEGISLATIVE AD HOC COMMITTEE REPORT AND REAUTHORIZATION Trustee Wardell stated the mega issues to address in the next legislative session are basic entitlement and ANB. Bob Vogel of MTSBA and Bruce Messenger of the Helena school district will help in the draft of the resolution for alternative uses of transportation funds. The Legislative Committee will begin meeting again in the next two weeks to discuss strategy. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to reauthorize the Ad Hoc Committee for the 2011 Legislative Session to continue meeting indefinitely as the Legislative Committee; motion to appoint Trustee Connie Wardell as chair of the committee and Trustees Kathy Aragon, Greta Besch Moen, Pam Ellis and Teresa Stroebe as members of the committee; motion to authorize the committee to formulate or support proposed education-related legislation and to communicate with current, potential lawmakers, and MTSBA regarding educational issues related to Billings Public Schools. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. POLICY 1111 ELECTION, FIRST READING A language change has been made for Policy 1111 Elections. Trustee Graves made the following motion by Trustee Kemp: Motion to approve Policy 1111 Election as presented in the board packet on first reading. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. POLICY 1120 ANNUAL ORGANIZATION MEETING, FIRST READING Changes have been made to Policy 1120 based on legislation passed this past session which changes the date of the organizational meeting after a trustee election. Trustee Wardell requested that the policy shall state the clerk shall call for nominations of the chair. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to approve Policy 1120 Annual Organization Meeting as found in the board packet and amended by Trustee Wardell on first reading. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. POLICY 1400 BOARD MEETINGS, FIRST READING Changes resulted in a date change for budget adoption by legislation and the process to hold a board meeting off of district premises. Trustee Graves made the following motion with a second by Trustee Wardell: Motion to approve Policy 1400 Board Meetings as found in the board packet on first reading. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. POLICY 3250 AND PROCEDURE 3250-P1 STUDENT DISCIPLINE, FIRST READING Dr. Beeman reported Karen Palmer, Technology Director, made recommendations to COLT for changes to this policy and to the Policy Review Committee. Caution should be added to the policy that cyberbullying will not be accepted and to make it clear to all involved. The procedure will be addressed also. Trustee Wardell stated other districts have students sign an agreement that they will comply with district policy. Ms. Palmer reported this district uses those forms. Chair Bryan stated that public and administrative input should be received before the board considers these on second reading. Trustee Stroebe made the following motion with a second by Trustee Kemp: Motion to approve Policy 3250 and Procedure 3250-P1 Student Discipline on first reading. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. PROCEDURE 7000-P2 BUDGET AND FINANCIAL Mr. Harper is requesting approval from the board for the procedure to MEET REQUIREMENTS OF the Governmental Accounting Standards Board (GASB) 54 statement in the FY2011 audit. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to adopt the Fund Balance Procedures 7000-P2 as presented in the board packet. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. SUPERINTENDENT’S REPORT Dr. Beeman congratulated all of the recent high school graduates. Susan Runkles has recently received an award for her community involvement for homeless families. Riverside students have donated $230.15 to the South Side Senior Center to remodel. Craig Beals is one of 350 teachers throughout the nation to participate in a Miami University study. Staff has met with the State Superintendent, Denise Juneau, to discuss several issues. Deferred maintenance projects have begun for this summer. Signs will be placed in the schools where projects are taking place as to the contractor. The district has received a $16,409 school grant for Safe Routes to School for the next school year. The district made application to the state for the Burlington roof replacement and a Skyview project for temperature control but neither project was chosen for funding. The state also provides $109,000 for planning grants and information will be available for applying in the near future. Two administrative positions remain to be filled: Business services and an HR director. Applications closed last Friday. PROCLAMATION OF BUDGET AMENDMENT TO H.S. GENERAL FUND FOR UNFORESEEN NEEDS OF THE DISTRICT The budget amendment will be discussed at the June 29th meeting. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to approve the Proclamation of High School General Fund Budget Amendment for unforeseen needs of the District as presented for $550,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. The proclamation is as follows: BUDGET AMENDMENT PROCLAMATION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the high school 201 general fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 201 general fund budget in the amount of $550,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the high school general fund reserve 201; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 201 general fund budget for fiscal year 2010-2011 in the amount of $550,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. PROCLAMATION OF BUDGET AMENDMENT TO ELEMENTARY & H.S. RETIREMENT FUNDS FOR UNFORESEEN NEEDS OF THE DISTRICT Trustee Kemp made the following motion with a second by Trustee Graves: Motion to approve the Proclamation of Elementary Retirement Fund Budget Amendment for unforeseen needs of the District as presented for $300,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe is ineligible to vote on elementary issues. The proclamation is as follows: BUDGET AMENDMENT PROCLAMATION BILLINGS SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the elementary school 114 retirement fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the elementary school 114 retirement fund budget in the amount of $300,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the elementary school retirement fund reserve 114; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the elementary school 114 retirement fund budget for fiscal year 2010-2011 in the amount of $300,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Kemp made the following motion with a second by Trustee Graves: Motion to approve the Proclamation of High School General Fund Budget Amendment for unforeseen needs of the District as presented for $200,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. The proclamation is as follows: BUDGET AMENDMENT PROCLAMATION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the high school 214 retirement fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 214 retirement fund budget in the amount of $200,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the high school retirement fund reserve 214; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 214 retirement fund budget for fiscal year 2010-2011 in the amount of $200,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. PROCLAMATION OF BUDGET AMENDMENT TO ELEMENTARY & H.S. DEBT SERVICE FUNDS FOR UNFORESEEN NEEDS OF THE DISTRICT Trustee Graves made the following motion with a second by Trustee Kemp: Motion to approve Proclamation of Elementary Debt Service Fund Budget Amendment for unforeseen needs of the District as presented for $110,058. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe is ineligible to vote on elementary issues. The proclamation is as follows: BUDGET AMENDMENT PROCLAMATION BILLINGS SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen QCSB and QZAB interest payments, the district’s budget for the elementary school 150 debt service fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the elementary school 150 debt service fund budget in the amount of $110,058 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen QCSB and QZAB interest payments that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the interest subsidy payments from the IRS; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the elementary school 150 debt service fund budget for fiscal year 2010-2011 in the amount of $110,058 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Kemp made the following motion with a second by Trustee Graves: Motion to approve the Proclamation of High School Debt Service Fund Budget Amendment for unforeseen needs of the District as presented for $188,742. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. The proclamation is as follows: BUDGET AMENDMENT PROCLAMATION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen QCSB interest payments, the district’s budget for the high school 250 debt service fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 250 debt service fund budget in the amount of $188,742 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen QCSB interest payments that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the interest subsidy payments from the IRS; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 250 debt service fund budget for fiscal year 2010-2011 in the amount of $188,742 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. PROPOSED HEALTH INSURANCE RATE INCREASE Dr. Beeman reported the projected increase for health insurance is 6.12% and .3% for dental. For Fy2011/12, he recommended the increase be paid by the district. It will be known next month if the increase will be less than 6.5%. Trustee Graves made the following motion with a second by Trustee Wardell: Effective July 1, 2011 through June 30, 2012, the school district shall contribute an amount equal to the premium for the highest deductible health and dental plan listed above per month for each full-time employee. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. CURRENT BUDGETED EXPENDITURES Dr. Beeman gave a report on changes to the 2011-2012 budget projections since the last report. In Title I funds, $32,000 less is being given by the state. There has also been a cut of $209,000 in Title IIA funds. The increase in the funds paid by the district for employee health insurance is $480,922. A deficit of $2,490,000 is expected in 2013 in the elementary budget. Changes will be made to the budget as there can not be a negative balance. Dr. Beeman stated he would continue to monitor the ending year budgets to see if more could be saved. In the high school budget, it is expected to have a $426,000 deficit so further cuts would have to be made. If deficits carry over to 2013, the proposed deficit would be $1,400,000. No decisions will be made this evening. ALL PRELIMINARY BUDGETED FUNDS FY2011-2012 Dr. Beeman reviewed the preliminary budget figures as follows: Elementary High School General Fund $65,108,508 $36,422,893 Transportation Fund 3,775,900 2,336,215 Tuition Fund 300,000 400,000 Retirement Fund 8,800,000 5,100,000 Adult Education Fund 578,430 1,600,000 Technology Fund 104,000 1,238,759 Flexibility Fund (amounts may change) 170,000 169,900 Building Reserve Fund (amounts may change) 306,887 400,845 Debt Service Fund 613,547 883,070 Mr. Harper reported the district is expected to have an increase in routes for busses this year. It is a permissible expenditure. AWARE CONTRACT Trustee Wardell asked for an explanation for this contract. Kathy Olson, Elementary Executive Director, stated it is for service for mentally ill students and supplements our counseling services. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to approve the contract for services with AWARE as presented. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. FOOD SERVICE CONTRACT Mr. Harper stated this is the second year of a five-year food contract with Sodexho America, LLC and is renewed each year. Sodexho is requesting an increase in meal prices of $.15 in elementary, and $.25 in the high school. Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to approve the contract amendment and the price increase for student and adult lunches with Sodexho for the 2011-12 school year. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. FIRST STUDENT – ANNUAL RENEWAL OF A 5-YEAR TRANSPORTATION CONTRACT FY 2011/12 This is the final year of the 5-year transportation contract with First Student bus company. A request for proposal is needed for next year. There is a 1.1% increase being requested. Trustee Stroebe made the following motion with a second by Trustee Bryan: Motion to approve the annual renewal of the 5-year transportation contract with First Student for FY2011/12. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. PERSONNEL REPORT Trustee Ellis stated more administrators for the Lincoln Center are before us for approval. She felt at some point it must stop. She stated she needed information to make a decision and the requested information was not received from administration. Chair Bryan asked if any Title I funds have been used for administrators. Dr. Beeman reported that no teacher salaries have been used for any administrative salaries. Last year, there were 65 administrators where this year there are only 64 because a position that is in the budget is not planned to be filled. Trustee Ellis asked for the numbers on administrators and their salaries again. Dr. Beeman stated money saved from changes to administrator benefits can be used for education. Trustee Wardell made the following motion with a second by Trustee Graves: Motion to approve the superintendent’s current employment recommendations. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, and Connie Wardell, The motion passed. Trustee Ellis opposed the motion. ASSISTANT SUPERINTENDENT EMPLOYMENT CONTRACTS Trustee Wardell made the following motion with a second by Trustee Moen: Motion to approve the contract for assistant superintendent, administration and operations support; motion to approve the contract for assistant superintendent, teaching and learning support. Trustee Wardell asked if Jeff Weldon, legal counsel, was involved in drafting the contracts. Dr. Beeman reported he was. The board approved the employment for these individuals in March. The minor difference from the March meeting is that Gail Surwill will no longer earn tenure or severance as an assistant superintendent but has earned them as an administrator. Trustee Ellis did not feel that some employees should receive accrued vacation days when other employees do not. Dr. Beeman said, per state statutes, accrued vacation need not be offered to principals but must be accrued for assistant superintendents. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. CONSENT AGENDA Trustee Wardell made corrections to the May 16th board meeting minutes that stated she opposed the bond levy election. Trustee Wardell made the following motion with a second by Trustee Moen: Motion to approve and accept the remaining items within the Consent Agenda without objection to recommended action as amended. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Lindy Graves, Teresa Stroebe, Connie Wardell, and Pam Ellis. The motion passed unanimously. The remaining items approved are as follows: Monthly Legal Report Bills Paid – May 2011 Financial Reports – May 2011 (Unaudited) Regular Board Meeting Minutes, May 16, 2011 Special Board Meeting Minutes, June 1, 2011 Special Board Meeting, June 7, 2011 403(b) Committee Minutes, October 28, 2010 Audit Committee Minutes, May 27, 2011 Policy Review Committee Minutes, February 16, 2011 Policy Review Committee Minutes, March 8, 2011 Policy Review Committee Minutes, April 15, 2011 2011-2012 Montana High School Association Membership Dues Tuition Rates 2011-12 School Year As there was no further business, the meeting adjourned at 10:38 p.m. Barbara Bryan, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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