Diane Blevins Posted July 14, 2011 Report Share Posted July 14, 2011 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana June 29, 2011 CALL TO ORDER The Special Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, June 29, 2011, at 5:30 p.m. Members present included Trustees Travis Kemp, Barbara Bryan, Greta Besch Moen, Teresa Stroebe, Connie Wardell, Travis Smith, Pam Ellis, Superintendent Keith Beeman, District Clerk Leo Hudetz and Chief Financial Officer Thomas Harper. Trustees Graves and Aragon were excused. Registered guests included Kim Anthony, Mike Yakawich, Reece Kalfell, and Carolyn Yegen. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There was no public comment. BUDGET AMENDMENT RESOLUTION TO HS GENERAL FUND FOR UNFORESEEN NEEDS OF THE DISTRICT BUDGET AMENDMENT RESOLUTION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the high school 201 general fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 201 general fund budget in the amount of $550,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the high school general fund reserve 201; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 201 general fund budget for fiscal year 2010-2011 in the amount of $550,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Following inquiries from Chair Bryan, Mr. Harper explained that while budget amendments have not frequently been used in the past by the Billings Public Schools, they are rather common in comparable districts. Traditionally, School District 2 has been able to cover unfunded liabilities by reallocating funds but the District is experiencing a shift toward much more tightly budgeted funds. The retirement costs were higher than expected throughout the District, though the elementary fund was able to absorb the increased costs of elementary retirees. Trustee Wardell made the following motion with a second by Trustee Besch Moen: Motion to approve Resolution of High School General Fund Budget Amendment for unforeseen needs of the District as presented for $550,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Teresa Stroebe, Connie Wardell, Travis Smith and Pam Ellis. The motion passed unanimously. BUDGET AMENDMENT RESOLUTION TO ELEMENTARY & HIGH SCHOOL RETIREMENT FUNDS FOR UNFORESEEN NEEDS OF THE DISTRICT BUDGET AMENDMENT RESOLUTION BILLINGS SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the elementary school 114 retirement fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the elementary school 114 retirement fund budget in the amount of $300,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the elementary school retirement fund reserve 114; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the elementary school 114 retirement fund budget for fiscal year 2010-2011 in the amount of $300,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to approve the Resolution of Elementary Retirement Fund Budget Amendment for unforeseen needs of the District as presented for $300,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe and Travis Smith are ineligible to vote on elementary issues. BUDGET AMENDMENT RESOLUTION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen severance costs, the district’s budget for the high school 214 retirement fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 214 retirement fund budget in the amount of $200,000 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen severance costs that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the high school retirement fund reserve 214; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 214 retirement fund budget for fiscal year 2010-2011 in the amount of $200,000 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Wardell made the following motion with a second by Trustee Smith: Motion to approve the Resolution of High School General Fund Budget Amendment for unforeseen needs of the District as presented for $200,000. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Teresa Stroebe, Connie Wardell, Travis Smith, and Pam Ellis. The motion passed unanimously. RESOLUTION OF BUDGET AMENDMENT TO ELEMENTARY & H.S. DEBT SERVICE FUNDS FOR UNFORESEEN NEEDS OF THE DISTRICT BUDGET AMENDMENT RESOLUTION BILLINGS SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen QCSB and QZAB interest payments, the district’s budget for the elementary school 150 debt service fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the elementary school 150 debt service fund budget in the amount of $110,058 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen QCSB and QZAB interest payments that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the interest subsidy payments from the IRS; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the elementary school 150 debt service fund budget for fiscal year 2010-2011 in the amount of $110,058 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to approve Resolution of Elementary Debt Service Fund Budget Amendment for unforeseen needs of the District as presented for $110,058. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Connie Wardell, and Pam Ellis. The motion passed unanimously. Trustee Stroebe and Travis Smith are ineligible to vote on elementary issues. BUDGET AMENDMENT RESOLUTION BILLINGS HIGH SCHOOL DISTRICT NO. 2 YELLOWSTONE COUNTY At a regular meeting of the board of trustees of High School District No. 2, Yellowstone County, Montana, held June 20, 2011, at 5:30 p.m. at Billings Public Schools Lincoln Center, the following resolution was introduced: WHEREAS, the trustees of High School District No. 2, Yellowstone County, Montana, have made a determination that as a result of unforeseen QCSB interest payments, the district’s budget for the high school 250 debt service fund does not provide sufficient financing to properly maintain and support the district for the entire current school fiscal year; and WHEREAS, the trustees have determined that an amendment to the high school 250 debt service fund budget in the amount of $188,742 is necessary under the provision of Section 20-9-161 (6), MCA; for the purpose of unforeseen QCSB interest payments that cannot be postponed until the next school year without dire consequences affecting the safety of the students and district employees or the educational functions of the district and WHEREAS, the anticipated source of financing the budget amendment expenditures shall be the interest subsidy payments from the IRS; THEREFORE BE IT RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, proclaims a need for an amendment to the high school 250 debt service fund budget for fiscal year 2010-2011 in the amount of $188,742 under Section 20-9-161 (6), MCA for the purpose identified above, and; BE IT FURTHER RESOLVED that the Board of Trustees of School District No. 2, Yellowstone County, Montana, will meet at 5:30 p.m. at the Lincoln Center on June 29, 2011 for the purpose of considering and adopting the budget amendment. Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to approve Resolution of High School Debt Service Fund Budget Amendment for unforeseen needs of the District as presented for $188,742. Those voting in favor were Travis Kemp, Barbara Bryan, Greta Besch Moen, Teresa Stroebe, Connie Wardell, Travis Smith, and Pam Ellis. The motion passed unanimously. As there was no further business, the meeting adjourned at 6:00 p.m. Barbara Bryan, Chair Holly Rensvold, Recorder Link to comment Share on other sites More sharing options...
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