Diane Blevins Posted July 21, 2011 Report Share Posted July 21, 2011 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana June 2, 2011 CALL TO ORDER The Ad Hoc Committee for Strategic Planning Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, June 2, 2011, at 8:15 a.m. Members present included Barbara Bryan, Greta Besch Moen, and Superintendent Keith Beeman. Kathy Aragon was excused. A web conference was conducted with the members present and Prakash of Fielding Nair International. The members reviewed the proposed scope of work for a possible contract with Fielding Nair International to develop a 21st century vision for the District. The portion of the plan for professional and community development is more of a note taking session. The community will be asked for information that is not known and will be done in a very respectful way. Trustee Bryan asked Mr. Nair to tweak the text in this portion of the plan. The major scope is the best practices workshop and could be scheduled twice in one day in order to reach as many community people as possible. Another option would be to conduct a video session on public television for people to view in their homes. The visioning workshop is ideally no more than 10-12 people. Trustee Moen asked who would be in the focus groups. Three separate groups would be comprised of parents, students, and community members. Students would be chosen from the middle schools and high schools. The leadership group should have people from the community that are business technology oriented, including students totaling 10-15 people. Mr. Nair was asked for the meaning of AFEI. He reported it stands for Additional Facilities Effectiveness Instrument which he has used to assess schools and the impact they have on the people in the community. Schools would be rated on a quality basis and Mr. Nair will train District personnel involved in how to rate their schools. The AFEI tools would also help plan for a new school as to how it should look. Trustee Moen asked for a reference article on AFEI assessment. Mr. Nair stated he would send a sample. After the training, the District staff will be able to conduct the rest of the work on the schools. Fielding Nair International will stay with the District through the entire process in order to keep on line with the visioning plan. Mr. Nair was asked for a contract for the design plan. Mr. Nair did not have those figures at this time. He felt a request for proposal might have to be sent out for that phase. The design phase gives physical form to the plan. Mr. Nair suggested Trustee Bryan speak to his financial person in order to plan accordingly. The visioning plan report should be available for the District by November 15, 2011. The workshops will be conducted the first part of September. If District staff was able to proceed with the prep work, it might be possible to conduct the workshops in the summer. Trustee Moen asked if there was a video presentation to show to the entire Board. Mr. Nair reported there is one included on their website. Trustee Bryan asked Mr. Nair to change ‘redistricting’ to ‘reboundary’. It is hoped that a long term capital improvement plan would be available by May 2012. Dr. Beeman will review when the building reserve fund elections can be run. Trustee Wardell suggested including Dave Irion and Ron Sexton for the fundraising portion of the plan. As there was no further business, the meeting adjourned at 9:10 a.m. Barbara Bryan, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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