Diane Blevins Posted August 26, 2011 Report Share Posted August 26, 2011 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana August 15, 2011 CALL TO ORDER The Regular Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, August 15, 2011, at 8:10 p.m. Members present included Trustees Connie Wardell, Greta Besch Moen, Lindy Graves, Barbara Bryan, Travis Kemp, Kathy Aragon, Teresa Stroebe, Travis Smith, Pam Ellis, District Clerk Leo Hudetz, Assistant Superintendent Josh Middleton, and Superintendent Keith Beeman. Registered guests were Rita Wells, John Eisen, Decora Jorgensen, Carole Jones, Karen Moses, Sean Mackenzie, Jeff Weldon, Barb Fettig, Pam Christianson, Chantelle Forseth, Robyn Driscoll, Linda Horst, Lisa Bazant, John Deeney, Lisa Lopez, and Conrad Stroebe. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. Pam Christianson addressed the board regarding interaction of the board. She felt it was wrong of Trustee Wardell to criticize the public for not addressing the legislative educational issues. She personally wrote many emails to the legislators to advocate for education. Ms. Christianson further stated the public must be given information 48 hours in advance of a meeting in order to participate and she urged the board work together as a whole. She believed a portion of the board should not have power over the rest of the board. Ms. Christianson addressed overcrowding at Arrowhead Elementary at 540 students. In the Davis Demographic Study, it showed if Arrowhead had kindergarteners, the enrollment would be over 635 students in ten years. Conrad Stroebe reviewed his handout given to the board members. APPROVAL OF AGENDA Trustee Aragon made the following motion with a second by Trustee Kemp Motion to approve the budget as presented. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. ADOPTION OF DOUG EADIE RECOMMENDATIONS FOR COMMITTEES: RESOLUTION 2011-81:COMMITMENT TO HIGH-IMPACT GOVERNING Trustee Ellis stated she was not comfortable with throwing out current board policy. Trustee Ellis made the following motion with a second by Trustee Stroebe: Motion that the board table Doug Eadie’s recommendations until we have a Board work session to establish Board (Policy 1610) and superintendent goals. Further, any policy revision including implementation of Doug Eadie’s proposals be evaluated using our existing District Policy 1310 for Adoption, Amendment and Repeal of Policies which requires presentation to the board by the board’s Policy Review Committee and three publicly noticed meetings and review with opportunity for interested parties to submit views, present data or arguments, orally or in writing. Trustee Graves felt he could not approve the resolutions presented in the board packet due to the number of changes that were made. Chair Bryan stated she made those changes to give clarity for future boards. Trustee Ellis wanted time to study and make a decision on the resolutions. Trustee Stroebe liked the Doug Eadie concept as it follows the Montana School Board Associations position. Those voting in favor of the motion were Travis Smith, Pam Ellis, and Lindy Graves. Those opposing were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Travis Kemp, Teresa Stroebe, and Connie Wardell. The motion failed. Trustee Aragon made the following motion with a second by Trustee Moen: Motion to adopt Resolution 2011-81: Commitment to High-Impact Governing as presented in the Board packet. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Teresa Stroebe, and Connie Wardell. Travis Smith opposed the motion. The motion passed. RESOLUTION 2011-81: GOVERNING MISSION Trustee Wardell made the following motion with a second by Trustee Kemp: Motion to adopt Resolution 2011-82: Governing Mission as presented in the Board packet. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. RESOLUTION 2011-83: BOARD GOVERNING COMMITTEES Trustee Ellis asked if the board wanted to eliminate the Budgeting for Results Committee. Chair Bryan stated each committee could set up a subcommittee which does not preclude forming another Budgeting for Results Committee. Trustee Aragon made the following motion with a second by Trustee Kemp: Motion to approve Resolution 2011-83: Establishing Board Governing Committees as presented in the Board packet and to suspend Policy 1130 and Procedure 1130-P1 with the exception of the Audit Committee, 403(b) Committee, and the Insurance Committee. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. Pam Ellis opposed the motion. The motion passed. ESTABLISH GOVERNING COMMITTEES AS COMMITTEES OF THE WHOLE Trustee Wardell made the following motion with a second by Trustee Aragon: Motion to establish Planning & Development and Performance/Monitoring/Stakeholder Relations Committees as Committees of the Whole unless and until otherwise decided by the Board of Trustees. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. RESOLUTION 2011-84: ADOPTION OF BOARD GOVERNING COMMITTEE OPERATING GUIDELINES Trustee Graves made the following motion with a second by Trustee Kemp: Motion to approve Resolution 2011-84: Adoption of Board Governing Committee Operating Guidelines as presented in the Board packet. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. APPOINTMENT OF COMMITTEE CHAIRS Trustee Wardell made the following motion with a second by Trustee Kemp: 1) Motion to appoint Chair of the Planning & Development Committee; 2) motion to appoint Chair of the Performance Monitoring/Stakeholder Relations Committee. The Board Chair would serve as the Chair of the Board Operations and would appoint the chairs for these committees. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. APPOINTMENT OF MEMBERS TO AD HOC HIGH-IMPACT GOVERNING STEERING COMMITTEE Trustee Graves made the following motion with a second by Trustee Aragon: 1) Motion to establish an Ad Hoc High-Impact Governing Program Steering Committee to perform duties outlined in Doug Eadie & Company action report: 2) motion to appoint members to the Ad Hoc High-Impact Governing Program Steering Committee (members to consist of Board Chair and appointed chairs of Performance Monitoring/Stakeholder Relations and Planning & Development governing committees). Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. REPORT FROM AD HOC COMMITTEE FOR STRATEGIC PLANNING The report for the report of the Ad Hoc Committee for Strategic Planning as presented in the packet was reviewed. UPDATE ON VISIONING ARRANGEMENTS/SCHEDULE/PARTICIPANTS The Ad Hoc Committee for Strategic Planning met on several occasions since June and has made proposed arrangements for the visioning process to be held the week of September 19th. ACTION TO APPROVE MEETING IN NON-DISTRICT LOCATION Trustee Graves made the following motion with a second by Trustee Stroebe: Motion to approve the meeting at the Mansfield Health Education Center at 2900 12th Avenue North on September 20, 2011 as part of the Best Practices Workshop of the visioning process and other locations/dates as necessary for the visioning process during the week of September 19th, 2011. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. REPORT ON COSTS, SCOPE OF WORK, AND FUNDING SOURCES FOR SUBSEQUENT PHASES OF FACILITIES PLANNING Chair Bryan reviewed the pages of the report of the facilities plan as presented in the packet. The estimated costs are as follows: Estimated Contract Costs Estimated Non-contract Costs Visioning $50,000 $ 6,000 EFEI Evaluations -- $120,000 Planning Oversight, Pilot Project Designs, Prototype Project Designs $470,000-$565,000 $ 40,000 Facilities Master Planning $200,000-$300,000 $ 25,000 TOTAL $670,000-$815,000 $191,000 SEPTEMBER BOARD MEETING DATE CHANGE Chair Bryan reported, due to the facilities planning the week of September 19th, the regular board meeting will need to be held on September 26, 2011, instead of the third Monday of the month. Trustee Graves made the following motion with a second by Trustee Kemp: Motion to hold the regular September board meeting at 5:30 p.m. on Monday, September 26, 2011, in the Board Room at the Lincoln Center. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. QUALITY SCHOOLS GRANT RECOMMENDATION Dr. Middleton reported the application for the Quality Schools Grant requires board approval for this current year which would include a matching funds requirement of one to four. The application would be for financial assistance for a comprehensive district-wide facilities plan. Trustee Aragon made the following motion with a second by Trustee Wardell: Motion to approve the submission of the planning grant to the Montana Department of Commerce Quality Schools Grant Program. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. DISTRICT PROPERTY DISCUSSION Trustee Wardell made the following motion with a second by Trustee Graves: Motion to approve authorizing Dr. Beeman, Superintendent, to enter into a discussion with the city of Billings regarding land transactions. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. POLICY 1210 BOARD OFFICERS AND SUBSTITUTE SIGNERS, SECOND READING Trustee Wardell made the following motion with a second by Trustee Graves: Motion to approve Policy 1210 Board Officers and Substitute Signers on second reading. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. POLICY 1532 TRUSTEE INSURANCE, SECOND READING Trustee Wardell made the following motion with a second by Trustee Graves: Motion to approve Policy 1532 Trustee Insurance on second reading. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. POLICY 3250 AND PROCEDURE 3250-P1 STUDENT DISCIPLINE, SECOND READING Trustee Wardell made the following motion with a second by Trustee Graves: Motion to approve Policy 3250 and Procedure 3250-P1 Student Discipline on second reading. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. MONTANA QUALITY EDUCATION COALITION DUES Clerk Hudetz reported he spoke to Mark Lambert of MQEC who is starting litigation on a legislative house bill. Chair Bryan felt the dues should not be paid now. Trustee Wardell did not want to pay it as she felt they did not represent the AA interests. Trustee Ellis felt it was clear the money is there and it would cost more if the legislators were called back into session. Trustee Wardell made the following motion with a second by Trustee Graves: Motion to dispprove membership dues to MQEC of $4,000 for the 2012 year. Chair Bryan said that it is understood that the Board may reconsider this decision if necessary. Those voting in favor were Barbara Bryan, Lindy Graves, Travis Kemp, Gravis Smith and Connie Wardell. Opposing were Kathy Aragon, Greta Besch Moen, Pam Ellis and Teresa Stroebe. The motion passed. AA CAUCUS REPORT Trustee Wardell reported the AA schools will make a presentation at the Interim Education Committee of the state legislature meetings and school inequities will be discussed. Bob Vogel, of MTSBA, is contacting presenters for the meetings. The Montana Coalition of Education Leadership (MCEL) convention is scheduled for October 20-21, 2011. SUPERINTENDENT’S REPORT Dr. Beeman stated he received a report from OPI saying this district was not in compliance for the adequate number of elementary counselors. OPI has accepted the district’s plan to remedy it and the district is working towards full compliance. Energy savings for June were $65,000. Schools saving the most were Washington, Newman, Central Heights, McKinley, and Alkali Creek. The E-rate application has been approved for a 58% discount and monthly bills are being credited. The American Indian 101 Program has just been completed. There were 31 students participating in a variety of issues. The students toured the three high schools as well as MSU-Bozeman. The district is working with the Billings Gang Task Force and will supply more information to the public. CONSENT AGENDA Trustee Graves made the following motion with a second by Trustee Stroebe: Motion to approve and accept the items within the Consent Agenda without objection to recommended action. Those voting in favor were Kathy Aragon, Greta Besch Moen, Barbara Bryan, Pam Ellis, Lindy Graves, Travis Kemp, Travis Smith, Teresa Stroebe, and Connie Wardell. The motion passed unanimously. Items approved are as follows: Monthly Legal Report Personnel Report Bills Paid Report -- July 2011 Financial reports -- July 2011 (Unaudited) Regular Board Meeting Minutes, July 18, 2011 Special Board Meeting Minutes, July 22, 2011 Special Board Meeting Minutes, July 23, 2011 Procedure 2050-P1 School Attendance Areas Policy 1111 Election, Third Reading Policy 1120 Annual Organization Meeting, Third Reading Policy 1400 Board Meetings, Third Reading Cancel Aged Outstanding Warrants Bills paid for July 2011 are as follows: Claims $3,540,439.09 ACH Tax Deposits 424,679.72 Payroll Warrants & Direct Deposits 1,533,164.46 Procurement Card 220,574.71 EBMS ACH Payments 1,100,442.95 ECI Building Rental 3,737.10 TOTAL $6,823,038.03 As there was no further business, the meeting adjourned at 10:00 p.m. Barbara Bryan, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
Recommended Posts
Archived
This topic is now archived and is closed to further replies.