coen Posted January 5, 2012 Report Share Posted January 5, 2012 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana January 3, 2012 Call to Order The Agenda Setting Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and the High School District, Yellowstone County, Montana was duly held at the Lincoln Center, 415 North 30th Street, Billings, Montana on Tuesday, January 3, 2012. The meeting was called to order at 12:15 p.m. by Superintendent Jack Copps. Mr. Copps led those assembled in the Pledge of Allegiance. Roll Call Those attending were: Trustees Connie Wardell, Greta Besch Moen, Lindy Graves, Pam Ellis, Allen Halter; Clerk Leo Hudetz, Superintendent Jack Copps, Dr. Josh Middleton, Kathy Olson, Brenda Koch, Patricia Hubbard, Brian Murphy, Gail Surwill, Jeana Lervick, Linda Maio, and Jodi Schreiber. Trustee Teresa Stroebe arrived at 12:16 p.m. Communication from the Public Linda Maio, former teacher at West High School, expressed her thanks to Jack Copps for stepping in as superintendent. She wished to address the board on bullying issues. Mr. Copps suggested that she address her concerns to the board at a regular meeting. Regular Board Meeting, January 16, 2012 Chair Stroebe presided over the rest of the meeting. The draft agenda for January 16 was presented. Graduation Matters will be delayed to another meeting. The BCEA contract for 2011-12 will be presented for ratification. Dr. Middleton stated that he plans to meet with members of the MPEA next week so ratification may be premature; it will be presented for update. Election discussion will be held to include trustee vacancies and mill or bond levy elections. Clerk Hudetz said the board must notice their intent to have a bond or mill levy election by March. There will be three trustee vacancies. Trustee Wardell asked to have a discussion of QZAB on the retreat agenda for January 6-8. Trustee Ellis stated that she would also like to have a discussion of an elementary technology levy. Clerk Hudetz stated that the board may declare their intent to run an election, and in February or March notice the call for an election. Mr. Copps stated that he has time concerns for the retreat agenda. On Friday and Saturday morning the facilitator will be there. Saturday afternoon there will be presentations from the superintendent search firms which will take up to two hours. Trustee Wardell stated that board members would need more time to read information and asks that there be a presentation on QZAB and have the bond counsel available at the meeting on January 16th to explain how interest works and have Karen Palmer available for elementary technology. Superintendent search will be discussed at the meeting unless a decision is made at the retreat. Superintendent Copps urged that the board make a decision no later than January 16 in order that an advertisement be placed to let people know of an opening. Adult education will be included on the Superintendent’s report. The item on Budget 2012-2013 will include discussion on implementing a Budgeting For Results Committee. This will be discussed at the retreat also. Gail Surwill will present information on common core curriculum. Trustee Ellis asked for information on the cost of superintendent salaries and benefits in the other AA districts in Montana, and Trustee Moen asked for that information from surrounding areas as well. Jeana Lervick will provide this information. There was a discussion of proposed item K Trustee Requests for Information. This item has to do with a request of Karen Palmer from Trustee Graves regarding technology repair costs. Trustee Graves said that this information needs to be available before discussion of running another technology levy. Mr. Copps stated that the levy calculation is based on what we currently have in the budget. Mr. Copps stated that this information can be available by the meeting on the 16th but stated that this is a “moving target.” Trustee Graves stated that he would also like to find out about the possibility of transferring between elementary and high school budgets. Mr. Copps stated that is possible but would involve an interlocal agreement between districts. Trustee Graves stated that the information requested is what the needs are as far as elementary technology and what the costs associated with those needs are. Trustee Stroebe stated that this information needs to be provided before discussion of an elementary technology levy. Mr. Copps stated that as much information as possible would be put together before the January 16th agenda. Trustee Wardell suggested discussion/explanation of QZAB, technology levy and amount detail, and costs to taxpayers. Ms. Stroebe suggested this could be discussed at a work session. Discussion of a work session will take place at the retreat. Trustee Graves stated that this could be discussed at a “Committee of the Whole” as recommended by Doug Eadie. This will be discussed under board governance at the retreat. Trustee Moen mentioned that there is a City/County/School District meeting scheduled for January 12th and she would like an update of this meeting on the agenda. She also requested that internal auditor issues be discussed including pcards. There being no further business, the meeting was adjourned at 1:05 p.m. _________________________________ Teresa Stroebe, Chair _______________________________ Nancy Coe, Recorder Link to comment Share on other sites More sharing options...
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