Diane Blevins Posted May 31, 2012 Report Share Posted May 31, 2012 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana May 23, 2012 CALL TO ORDER The Audit Committee Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, May 23, 2012, at 12:00 p.m. Members present included Trustees Pam Ellis and Lindy Graves, Chair Marcy Mutch, Laura Bailey, and Todd Preston. Others present included Sheri Weidinger, Jeri Anton, District Clerk Leo Hudetz, Patricia Hubbard, and Daniella Walsh. AUDIT RFP RESULTS Patricia Hubbard, Financial Director, reviewed the five proposals received for auditing services. The firms are Anderson ZurMuehlen, Denning, Downey & Associates, Eide Bailly, Galusha Higgins & Galusha, and Joseph Eve. Considerable discussion was held related to the proposals. Eide Bailly has a high retention rate of staff and has conducted the district’s audits since 1998, with the exception of one year. District Clerk Leo Hudetz reported he has just begun contacting references for the firms. Todd Preston felt the district needed new eyes on the audit. Based on information included in the RFPs, he recommended not to consider Joseph Eve and Denning, Downey & Associates. Chair Mutch agreed and felt comfortable with the remaining three firms. Mr. Hudetz recommended interviewing two firms, possibly three, next week. A special board meeting has been scheduled for June 4th after which the committee could make a recommendation for auditor. Trustee Ellis suggested contacting Eide Bailly to see if fresh eyes could conduct an audit. If that would be possible, she would be willing to interview three firms but felt references should be checked for Anderson ZurMuehlen and Galusha Higgins & Galusha. Trustee Graves deferred to the committee. Chair Mutch suggested interviewing Galusha Higgins & Galusha and Eide Bailly. Mr. Preston requested a copy of the request for proposal prior to the interviews in order to get a better reference as to how they submitted their proposals. Mr. Hudetz reported he would contact Bozeman for references regarding their audit of CAFR. Chair Mutch asked Mr. Hudetz to let the committee know the response from Bozeman and then based on that response add Anderson ZurMuehlen to the firms would be interviewed. The interviews were scheduled for May 30th starting at 11:00 a.m. with a decision made following the interviews. Ms. Hubbard will assemble a set of questions for the interviews including timeliness, the team, walk through the process, risk areas, expectations from district staff, flexibility in schedules, consulting fees through the year, and experience with school districts. APPROVE MINUTES OF APRIL 26, 2012 Laura Bailey made the following motion with a second by Trustee Ellis: Motion to approve the minutes of April 26, 2012. Those voting in favor of the motion were Marcy Mutch, Todd Preston, Laura Bailey, Pam Ellis and Lindy Graves. The motion passed unanimously. Mr. Hudetz stated he contacted Scott Snyder, CPA, who offered to serve on the Audit Committee as Marcy Mutch’s time on the committee is almost complete. This committee should recommend the new member to the board. Mr. Snyder will be invited to the interviews but would not be able to vote. As there was no further business, the meeting adjourned at 12:40 p.m. Marcy Mutch, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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