Guest sullinss Posted April 26, 2005 Report Share Posted April 26, 2005 Proceedings of the Business Committee School District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana March 18, 2005 The March 18, 2005 Special Business Committee meeting was called to order at 12:04 p.m. by Chair Malcolm Goodrich. Business Committee members in attendance were Jerry Hansen, Shanna Henry, Judy Herzog, Bob Whalen, Dale Getz, Peter Grass, and Malcolm Goodrich. Excused were Curt Prchal, Joan Sleeth, and Patty Lacy because of school schedules. Also in attendance was Rich Whitney, Dave Williams, Meadowlark Principal David Munson, Dan Martin, Architect Jim Bauer, District Clerk Leo Hudetz, Business Manager Thomas Harper, Ponderosa Principal Carol Forney, parent from Ponderosa Wendy Moore, Boulder Principal Kim Halvorson, parent from Boulder Terry Zickuhr, Board Chair Katharin Kelker, and other interested persons. Pledge of Allegiance Chair Goodrich led those assembled in the Pledge of Allegiance. REVIEW BIDS AND ALTERNATES FOR ELEMENTARY BOND PROJECTS: Dan Martin asked the Principals present to talk about the education plan they have designed for their schools. The District established school settings in the range of 425-500 students as the most efficient model for us. Meadowlark Principal David Munson, said his committee looked at a 50-year plan and are expecting 80-100 additional students. Basic requirements call for the addition of four classrooms, a commons area, a bathroom, and a kitchen. Meadowlark is currently at maximum capacity. Infrastructure will not support the addition of an annex. Boulder Principal Kim Halvorson said currently every space they have is fully utilized. Their plan calls for the addition of three rooms, and two bathrooms. They need small conference rooms to serve individual needs. Ponderosa Principal Carol Forney said their school was in need of three classrooms for this current year. Two trailers were put on the playground to accommodate these needs. They have a lot of intervention needs. One resource room is in a closet. Their plan calls for the addition of four classrooms, and they will probably still be on carts. Dan reported that Orchard Elementary will be the nicest school in the District when it’s finished. Rich said these are not upscale projects, they are practical designs to serve students. Dan reviewed a list of expenses and revenues for the elementary bond projects. Architect Jim Bauer provided a list of the expenses for the major building projects. Dan reported that we have been holding approximately $900,000 in the Building Fund to fix Orchard Elementary. He is recommending use of $500,000 from the Building Fund, in addition to the $10M bond issue, to complete the listed projects. Jim Bauer stated they use value engineering to examine each project for potential cost reduction. Negotiation of Value Engineering Changes On Elementary Bond Projects Rich explained this item empowers the architect, the contractor, and himself to examine each project and to identify cost saving areas and yet maintain the integrity of the project. Judy Herzog introduced a motion to recommend Board approval to carry out duties relating to Elementary Bond projects for Boulder, Meadowlark, Orchard and Ponderosa, and the District’s Facility Services Director, Rich Whitney, is authorized to work with the project architect to negotiate value engineering changes, not to exceed 10% of the total cost of the project, with the lowest responsible bidder when the lowest responsible bid causes the project cost to exceed the adopted project budget or with the lowest responsible bidders, if multiple contracts will be awarded on the project, when the total of the lowest responsible bids causes the project cost to exceed the adopted project budget. Bob Whalen seconded the motion. The motion carried unanimously. Highland Elementary Mechanical System Replacement – 2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the Highland Elementary Mechanical System Replacement-2005 project and opened on March 10, 2005. This project is also listed on the Building Reserve $64M list put together four years ago; therefore, Rich recommends we fund this from the Building Reserve along with the asbestos abatement. The Building Reserve Fund is approximately $1.6M and we will receive $2M on July 1, 2005 to execute the $2M worth of projects on the approved list along with this one. We are looking to complete about $2.7M worth of projects with funds of $3.6M. Bid results are as follows: Contractor Base Bid Alt#1 Alt#2 Alt#3 Total EL Boilerworks $504,000 ($4,500) ($10,000) $4,000 $498,000 Star Service $586,675 $4,665 ($11,245) $6,275 $586,370 Wagner Mechanical $626,000 $4,400 ($11,000) $15,000 $634,400 Facility Services recommends the project be awarded to low bidder EL Boilerworks for $498,000 (which includes the Base Bid, less Alt#2, plus Alt#3). This project will be considered together with the following agenda item: Highland Asbestos Abatement – 2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the Highland Asbestos Abatement-2005 project and opened on March 8, 2005. Rich recommends we fund this from the Building Reserve. Bid results are as follows: Contractor Base Bid Alt#1 Safetech, Inc. $77,800 $2,800 IIC $79,000 $4,000 Ingraham Environ. $125,000 0 Facility Services recommends the project be awarded to the low bidder Safetech, Inc. for $77,800 (which included Base Bid only). Rich Whitney estimates the total of the two Highland bids along with design and other fees to total approximately $650,000. Dale Getz introduced a motion to recommend the Board accept the bid by EL Boilerworks for $498,000 for the Highland Elementary Mechanical System Replacement-2005 project and the bid by Safetech, Inc for $77,800 for the Highland Asbestos Abatement-2005 project, that both be funded from the Building Reserve Fund, and allow payment of design fees and other legal charges that may accrue with respect to the HVAC system at Highland. Jerry Hansen seconded the motion. The motion carried unanimously. Broadwater Annex Reroof – 2005 As previously approved on the Proposed Elementary Bond projects, a bid was let for the Broadwater Annex Reroof-2005 project and opened on February 24, 2005. Bid results are as follows: Contractor Base Bid Commercial Roofing $90,700 Empire Roofing $97,326 Empire Heating & Cooling $98,987 This roof has reached the end of its useful life but is not actively leaking. Rich recommends cutting it from the Elementary Bond project list and not move it to the Building Reserve for funding this summer. This project will need to be done within 1-3 years. Dale Getz introduced a motion to recommend the Board accept the bid of Commercial Roofing for $90,700 for the Broadwater Annex Reroof-2005 project to be funded from the Building Reserve Fund. Judy Herzog seconded the motion. The motion carried unanimously. Classroom Addition – Meadowlark Elem.-2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the Classroom Addition-Meadowlark Elem.-2005 project and opened on February 17, 2005. Bid results are as follows: Contractor Base Bid Alt#1 Alt#2 Alt#3 Alt#4 Total Fisher Construction $1,323,000 $23,300 $75,500 $47,500 $11,600 $1,421,800 Hardy Construction $1,357,000 $28,800 $75,000 $48,000 $12,000 General Contractors $1,375,040 $23,813 $71,884 $47,154 $11,081 Cucancic Construction $1,440,000 $24,800 $71,000 $46,000 $ 9,200 Langlas & Associates NO BID Explanation of Alternates: #1 – Install folding walls at Rooms 126A & 127 #2 – Install cooling system #3 – Install replacement boiler system #4 – Install cabinets along exterior walls in Rooms 124, 125, & 129 Facility Services recommends the project be awarded to low bidder Fisher Construction for $1,421,800 (which included Base Bid, Alt#1, and Alt#2). Dale Getz introduced a motion to recommend the Board accept the bid of Fisher Construction for the Classroom Addition-Meadowlark Elem-2005 project with Alternates #1 and #2 for $1,421,800 and to include the additional outlined costs and fees for a grand total of $1,704,296.30. Bob Whalen seconded the motion. The motion carried unanimously. Orchard Elementary Addition/Renovation-2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the Orchard Elementary Addition/Renovation-2005 project and opened on February 4, 2005. Bid results are as follows: Contractor Base Bid Alt#1 Alt#2 Alt#3 Alt#4 Alt#5 Alt#6 Total Hardy Construction $4,327,000 $66,000 $61,000 $86,000 $12,000 $47,000 $85,000 $260,000 General Contractors $4,400,210 $66,248 $82,316 $114,912 $17,058 $49,551 $81,089 Fisher Construction $4,521,000 $73,400 $75,000 $139,300 $14,200 $58,400 $68,800 Langlas & Assoc. NO BID Explanation of Alternates: #1 – Add chiller & associated piping as indicated in division 15 of the specifications. #2 – Add cabinets on outside wall of new classrooms as indicated on the plans. #3 – Deduct SBS Modified Roofing on new addition and add metal roof system. #4 – Add acoustical ceiling tile grids and associated lighting in four existing classrooms 125-128. #5 – Add complete demolition and off-site disposal of entire existing structure. #6 – Add northwest parking lot and add fencing around this parking area. The Base Bid was awarded at the Board Meeting two weeks ago, and Facilities is recommending approval of Alternates #1, #2, #3, and #5 only, by Hardy Construction for $260,000. Dale Getz introduced a motion to recommend the Board approve Alternates #1, #2, #3, and #5 totaling $260,000 for the Orchard Elementary Addition/Renovation-2005 project. Judy Herzog seconded the motion. The motion carried unanimously. Boulder Classroom Addition & Addition to Rose Park – 2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the above project and opened on March 1, 2005. Bid results are as follows: Contractor Base Bid Alt#1 Alt#2 Alt#3 Alt#4 Alt#5 Alt#6 Total Cucanic Construction $545,000 $11,200 $8,676 $8,240 $8,784 $28,054 $59,700 $592,494 Fisher Construction $591,000 $19,700 $10,000 $10,300 $9,000 $27,600 $70,700 Hardy Construction $626,000 $16,500 $24,000 $11,000 $11,000 $27,000 $55,000 General Contractors $581,836 $19,035 $8,626 $12,849 $8,634 $27,539 $55,010 Explanation of Alternates: #1 – Complete Toilet and Storage Facilities noted as rooms 110-113. #2 – Furnish and install Library Shelving in room 101 & 102. #3 – Install walls, doors, relites, mechanical, electrical & finishes for rooms 116-118. #4 – Furnish and install cabinets in room 115 & 119. #5 – Provide new Fire Alarm System as described. #6 – Add ramp at Rose Park School. Facilities recommends we cut the ADA lift from the Base Bid for a $30,000 credit since they currently do not have any families at that school needing that service; and, then award the Base Bid and Alternates #1, #3, and #5 of the project to the low bidder Cucanic Construction. Dave Williams stated if there are dollars left in the contingency for bond projects, then we could come back and fund some of the other alternates. Rich Whitney stated there are three sources of change orders that contingency could be used for: 1) approved owner initiated changes; 2) unforeseen site condition; and, 3) design oversight (design errors & omissions policy responsibility). Dale Getz introduced a motion to adopt a procedure of having two Board members review owner initiated changes over $10,000 on Boulder, Meadowlark, Orchard, and Ponderosa projects. Peter Grass seconded the motion. The motion carried unanimously. Judy Herzog introduced a motion to put the ADA Boulder lift back into the Base Bid. Jerry Hansen seconded the motion. The motion carried unanimously. Rich explained that Alternate #6 at Rose Park is way over the estimate and recommends it not be done at this time. It is an outside 50 ft. ramp between classrooms and the gym/lunchroom and could be done anytime. Bob Whalen introduced a motion to approve Alternate #6 subject to review by the two Board members to utilize contingency money. Shanna Henry seconded the motion. The motion carried unanimously. Dale Getz introduced a motion to recommend the Board approve the Boulder Classroom Addition & Addition to Rose Park-2005 project for $712,035.71 as amended for the ADA project of $30,000. Peter Grass seconded the motion. The motion carried unanimously. Classroom Addition-Ponderosa Elementary – 2005 As previously approved on the Proposed Elementary Bond Projects, a bid was let for the Classroom Addition-Ponderosa Elementary-2005 Project and opened on March 9, 2005. Bid results are as follows: Contractor Base Bid Alt#1 Alt#2 Alt#3 Alt#4 Total General Contractor $1,235,736 $66,977 $33,125 $14,068 $10,599 $1,313,312 Hardy Construction $1,243,700 $70,000 $33,000 $13,000 $10,500 Fisher Construction $1,246,500 $69,700 $33,600 $14,000 $13,900 Cucancic Construction $1,280,000 $71,138 $34,100 $17,500 $13,400 Explanation of Alternates: #1 – Cooling system and associated piping and controls. #2 – Install boiler replacement. #3 – Add cabinets along exterior walls at rooms 113, 114, 117 & 121. #4 – Add folding wall at opening #122D. Facilities recommends the project be awarded to the low bidder, General Contractor, for the Base Bid and Alternates #1 and #4 for a total of $1,313,312. Bob Whalen introduced a motion to recommend the Board accept the bid by General Contractor for the Classroom Addition-Ponderosa Elementary-2005 project with Alternates #1 and #4 for $1,313,312 to include the additional outlined costs and fees for a total project cost of $1,600,206.10. Judy Herzog seconded the motion. The motion carried unanimously. Orchard Elementary Addition/Renovation-2005 Bob Whalen introduced a motion to approve the additional costs and fees associated with the Orchard Elementary Addition/Renovation-2005 project for a total project cost of $5,620,105.27 which would allow the approved dollars to remain consistent with the other approved projects. Judy Herzog seconded the motion. The motion carried unanimously. Adjournment There being no further business, the meeting was adjourned at 2:08 p.m. Malcolm Goodrich, Chair Sherrill Sullins, Recorder Link to comment Share on other sites More sharing options...
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