Jump to content
Billings Public Schools Forums

April 20, 2005 (FY2004-05)


Guest sullinss

Recommended Posts

Guest sullinss

Proceedings of the Audit Committee

District No. 2, Yellowstone County and

High School District No. 2, Yellowstone County

 

April 20, 2005

 

Call to Order

 

Chair Jane McCracken called the Audit Committee to order at 12:15 p.m. on Wednesday, April 20, 2005, in Room 216 of the Lincoln Center. Committee members in attendance were Jane McCracken, Dale Getz, Conrad Stroebe, and Dick Fellows (via speakerphone). Absent was member Mike Dimich. Also in attendance was Business Manager Thomas Harper.

 

There was no quorum of the Audit Committee at the meeting held on April 13, 2005. Therefore, the agenda items are being reconsidered at this meeting.

 

Review and Recommendation of Responses to Audit Request for Proposals

 

Bids were received from Eide Bailly LLP, Galusha, Higgins & Galusha, P.C., Joseph Eve, and Olness & Associates, P.C.:

 

Bids for Audit (only) YR2005 YR2006 YR2007 HRS/YR

Eide Bailly LLP $49,000 $51,000 $53,000 510

Galusha, Higgins & Galusha, P.C. $47,850 $48,900 $50,900 360

Joseph Eve (single yr. $60,000) $55,000 $55,000 $55,000 484

Olness & Associates, P.C. $46,995 $46,995 $46,995 580

 

Committee members have reviewed the audit RFP’s and evaluated them based on the criteria of: cost, mandatory specifications, auditor qualifications, auditor references and past school district’s audit experience, and ability and willingness to meet time requirements. Committee members wish to engage in a three-year contract for the audit only and keep the preparation of financial statements a separate item. The District reserves the right to reject any or all proposals at any time with no penalty and to waive immaterial defects and minor irregularities in proposals and to award the contract to the organization considered to be best suited to the needs of the School District; and to waive informalities. State law does not obligate the District to accept the lowest bid.

 

The independence issue of whoever prepares the financials still needs to be resolved. Jane was unable to reach anyone at the Montana AICPA Association in Helena for their opinion.

 

Dale Getz introduced a motion to recommend the Board accept the proposal from Eide Bailly LLP for a three-year contract to perform audits, only, for School District No. 2 for years 2005, 2006, and 2007. Conrad Stroebe seconded the motion. The motion carried unanimously.

 

Dale Getz will advise the Business Committee of the Audit Committee’s recommendation. The Audit Committee’s recommendation will proceed to the Board of Trustees for approval.

 

Audit Committee Membership

 

Discussion was held on potential committee members. Two new community committee members will be needed, and a new Board member will be needed in May. An application will be sent to Stan Moser, VP-CFO, of Deaconess.

 

Minutes

 

The minutes of November 23, 2004 were approved at the Regular Board meeting in April. The minutes of the April 13, 2005 meeting was reviewed by committee members and will be forwarded to the Board for approval.

 

Adjournment

 

There being no further business, the meeting was adjourned at 12:42 p.m.

 

 

 

 

Jane McCracken, Chair

 

 

 

 

Sherrill Sullins, Recorder

Link to comment
Share on other sites

Archived

This topic is now archived and is closed to further replies.

×
×
  • Create New...