March 2, 2005 Meeting Minutes

[obied]

Proceedings of the 20-Year Facilities Planning Committee

District No. 2 Yellowstone County

Billings, MT

 

March 2, 2005

 

 

This meeting was called to order by Barbara Bryan, Co-Chair on Wednesday, March 2, 2005 at 6:00 p.m. in Room 213 at Lincoln Center.

 

Members Present: Barbara Bryan, Randy Hafer, Peggie Smith, Mike Marnin, John Eisen, Ed Workman, Matt Brosovich, Tim Cranston

 

Members Absent: Ludlow Howe, Donell Small, Larry Brewster

 

Approval of Minutes: None at this meeting

 

MEETING WITH FACILITY DIRECTOR

Randy, Donell and Barb met with Rich Whitney to review the process by which school improvement projects are identified and prioritized. Rich explained that an executive committee prioritizes projects identified by his facilities department. Randy brought up the massive HVAC system planned for placement atop Senior High, and discussed the possibility of using alternative, cost-saving systems. Our committee believes that there are more cost-effective ways of heating and cooling Senior High (in terms of both capital and operating costs), and that the proposed rooftop units at Senior could be unacceptable due to noise and aesthetics. Rich explained that the HVAC project at Senior has already been contracted.

 

Because the Senior project has been contracted, and because our concerns as to the wisdom of the HVAC project at Senior have been expressed to the board without success, we decided that we have done all we can on this issue. However, it was suggested that the Billings Architectural Association could perhaps do a short presentation for the board on the variety and relative costs and efficiencies of various heating and ventilation systems.

 

LINCOLN CENTER CAPACITY PRESENTATION

John Eisen did a functional capacity analysis for Lincoln Center. He went over his calculations and explained that he had arrived at a functional capacity of 700+ for the building. John’s analysis is attached.

 

REPORT ON SD2 BOARD AGENDA-SETTING MEETING

Barb attended the last SD2 board agenda-setting and asked for to have a committee report/update placed on the next board meeting agenda. The purpose of the update would be to ask board approval for sending home high school scenario information and a public comment sheet to all SD2 parents. Kathy Kelker and Karen Moses expressed opposition to this request, but did agree to put the committee on the agenda for the next board meeting. Barb also reported that Karen made comments at this agenda-setting meeting implying that our group had not been responsive to requests from the School/Community Committee.

 

 

Also discussed at this agenda-setting was the schedule for presentation of our final committee work. Barb expressed some concern over the dates previously set by School/Community. Board chair Kathy Kelker informed Barb that a report was due to School/Community on May 9th, and to the board on May 16th, 2005. A May 23rd will be scheduled for our group to meet with the new board (installed in May) to go over our recommendations the scenarios for the benefit of newly elected board members.

 

SPEAKING PRESENTATIONS

Peggie has drafted a calendar for March and April speaking presentations to various public groups. To date, 23 presentations have been scheduled. We decided that least two committee members should attend each, and people volunteered for the various presentation according to their availability. Peggie will keep everyone updated with confirmations and additional engagements.

 

PUBLIC COMMENT FORM

Tim, Peggie and Barb drafted a Public Comment Form for us in our public presentations. The goal is to use this form to get as many public comments as possible on our high school scenarios. The draft form was reviewed, and Barb noted changes that she would make to improve the form to everyone’s satisfaction.

 

When public comments are received on the scenarios, Time will enter all comments into a database that the committee will use in reviewing the scenarios and making a final recommendation to the board.

 

PRESENTATION MATERIALS

Tim and Barb presented worksheets that Tim developed to show numbers (enrollments, capacities, etc.) associated with the high school scenarios. We spend considerable time reviewing the FTEs (full time equivalency, students), classrooms needed, and functional capacities under each of the scenarios. Barb and Tim will make revisions based upon the comment received, and will another version back to the committee for review.

 

SCENARIO COSTS

Matt, Mike, Randy and Barb will research and document capital costs associated with the high school scenarios, and will present these costs to the committee at a future meeting..

 

ADJOURNMENT

At 10:05 p.m. Matt moved to adjourn the meeting, it was seconded by Barb and the motion passed.

 

The next meeting will be March 8th at 6:30 p.m. in room 213 at Lincoln Center.

 

_____________________

Barbara Bryan, Co-Chair

Donna Obie, Recorder

 

 

ATTACHMENT: Functional capacity analysis for Lincoln Center