Agenda Setting Meeting - October 4, 2005

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Proceedings of the Board of Trustees

District No. 2, Yellowstone County

High School District No. 2, Yellowstone County

Billings, Montana

 

October 4, 2005

 

Call to Order

 

The Agenda Setting Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and the High School District, Yellowstone County, Montana was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, October 4, 2005 at 12:00 p.m.

 

Chair Katharin Kelker presided.

 

Roll Call

 

Those attending were: Katharin Kelker, Superintendent Rod Svee, Kathy Olson, Carol Wicker, Thomas Harper, Karen Moses, Jeff Weldon, Dan Martin, Sandra Mossman, Leo Hudetz, Shaun Harrington, Nancy Korizek-Hines, Malcolm Goodrich, Dale Getz, David Williams. Conrad Stroebe entered the meeting at 12:15.

 

Chair Kelker reminded the Board that their focus areas are high school renovation/capacity, budget process and negotiations.

 

A retreat with Board and COLT is tentatively scheduled for Friday, October 28 from 9 a.m. to 5 p.m. to review budget format and to adopt the budget process and calendar. A flier will be distributed to the Board outlining the desired outcomes and the agenda. They are asked to respond with suggested changes as soon as possible.

 

Malcolm Goodrich asked that time at the regular meetings not be spent on discussion of informational items but rather that the meetings be devoted to items needing action.

 

Mr. Goodrich stated that there is a meeting on Wednesday to review change orders on the elementary bond projects. Depending on the outcome of that meeting, there may be items for the Board to consider at a special meeting on Monday.

 

The Superintendent will present the different scenarios for high school. This will require some kind of procedural action from the Board. This will be sent to all of the committees next week. Each committee will have a member of COLT present to answer questions about this. Ramona Mattix will have the information also so will be able to discuss it at the regular meeting.

 

Actions of the Legislative Interim Committee on Quality Education are hard to follow. The $4,000 per classroom is hard to track because it would depend upon what salary they are using. There is an MQEC meeting tomorrow in Helena. Karen Moses will be attending. Rod Svee will be available by telephone. Mr. Svee stated that he can’t get any of the numbers to match. Staff has not had an opportunity to look at the numbers. Conrad Stroebe has some letters and information he would like presented to all three committees. Kathy Kelker stated that it all comes back to the definition of education.

 

School/Community Committee will get a progress report on Daylis.

 

The task force on common starting and ending times met. The principals were told that this item has been tabled. This conclusion needs to be communicated to PTAs. The principals will be asked to notify the PTAs.

 

The Special Education Advisory Committee has met and received their charge. The draft minutes will be put in the agenda.

 

Rod Svee stated that there is one donor for the communication plan and others are being followed up. There is enough money to get started. The RFP closes this Friday.

 

The Policy Committee will meet following this meeting to review policy 1700.

 

Kathy Kelker stated that last year the Board had met with the student councils from all of the high schools. The Board had promised to meet with them again to update them on the scenarios. She is suggesting that the meeting could take place on an early out day. The early out days in November are the 8th and 9th.

 

Dave Williams stated that the Calendar Committee is starting up. It was again mentioned that Pat Bellinghausen from the Gazette wants to be involved in the survey.

 

Rod Svee stated that the Interim Committee had put $25 million into a building repair fund. It is unclear yet how this will be distributed. Conrad Stroebe requested that the old list of building repair/maintenance projects be submitted.

 

The Business Committee will discuss general business items, the high school scenarios, $100,000 upgrade air handler system at Skyview, utility costs update, requests for FTE for national emergency grant, testing coordinator FTE, security system at Skyview, building repair and maintenance list, distance learning proposal, completion of air handling system at Senior High.

 

The Education Committee will get a follow-up on elementary kids who were moved, items from Conrad Stroebe, high school scenarios, enrollment update, IB, honors classes. In November they will discuss administrative response to the dropout study.

 

The School/Community Committee will discuss the high school scenarios, update on communication plan, three elementary schools for review, update on Daylis, common starting and ending times task force.

 

There will be a special Board meeting on Monday, October 10 preceding the committee meetings to approve the $45,000 chiller repair at Skyview, and possibly approve change orders for the elementary bond projects, depending on the outcome of the ad hoc committee meeting on Wednesday, October 5th.

 

Karen Moses requested that future agenda setting meetings be moved to room 213 since they are so well attended. There was agreement on this.

 

There being no further business, the meeting was adjourned at 1:10 p.m.

 

 

 

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Katharin Kelker, Chair

 

 

 

_______________________________

Nancy Coe, Recorder