Diane Blevins Posted January 25, 2007 Report Share Posted January 25, 2007 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana December 12, 2006 Call to Order The Meeting of the Building Ownership Committee of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, December 12, 2006, at 12:00 p.m. Those present included: Trustees Dale Getz, Joel Guthals, Malcolm Goodrich, Sandra Mossman, Superintendent Jack Copps, Dave Williams, Rich Whitney, and Glen Rickett. Dave Williams and Jack Copps met with Mike Walker and two associates of the group out of Idaho and discussed a ground lease on the property at Crossroads, which the Idaho group has done in the past. The company only would do a 75-year lease with no changes during that time. The group was more interested in purchasing rather than leasing. An RFP could be done for a ground lease and an RFP could also be done for the sale of the property. The latest offer for the property has been $1,900,000 with the land appraising at $1,700,000. A recommendation was made to place an advertisement in regional papers for both RFPs and not negotiate with just the Idaho group. Superintendent Copps felt it was a good move to put our both options. Trustee Guthals stated the terms that the Idaho group is suggesting are not normal conditions. Trustee Mossman reported the charge for this committee is to make a recommendation to the Board. Trustee Goodrich requested Glen Rickett attend today’s meeting to add his expertise. The 20-Year Planning report addressed renovating the Crossroads building, which would cost well over $2,000,000. One suggestion that has been made was to move the administrators to the Crossroads with some remodeling being done. Glen Rickett addressed the cost to move the administrators. Figures address 1 person per 300 feet or cubicles of 1 per 200 square feet. He estimated 5,000 square feet could be used by administration. If the District were to rent space to a business and that business did not flourish, the District could find itself in the rental business. Mr. Rickett recommended, if the District decided on a lease instead of a sale, it could apply an escalation clause on a five-year basis. Trustee Goodrich suggested the Board could make a decision after an RFP had been received for lease and an RFP received for sale and then an economic study had been conducted. Trustee Guthals felt they should make sure there is not a plan for that building if the Board decides to move forward. He stated the building would cost $2,500,000 to renovate and it is worth $1,700,000, which would mean the District would have $4,200,000 in it if it were to use it for administration. Trustee Guthals felt the District could sell the building for $2,000,000, invest it at 5% per year and use it for the elementary district. Trustee Guthals made the following motion with a second by Trustee Goodrich: Move to proceed to publish an RFP alternately to sell the Grand Avenue school property or to enter into a ground lease of the Grand Avenue school property. Those voting in favor were Sandra Mossman, Dale Getz, Joel Guthals, and Malcolm Goodrich. The motion passed unanimously. The item will be placed on the agenda for the December 18th meeting as an action item. Trustee Mossman stated the committee must also address the issue of ownership of the Grand Avenue property by the elementary district. Trustee Goodrich made the following motion with a second by Trustee Getz: Motion to declare the Grand Avenue property as elementary property. Trustee Guthals suggested the motion be amended as follows: Move to recognize that this property is historically owned by the elementary district and is still owned by the elementary district. Trustee Goodrich accepted the friendly amendment to the motion and Trustee Guthals seconded the amended motion. Those voting in favor of the motion were Sandra Mossman, Dale Getz, Joel Guthals, and Malcolm Goodrich. The motion passed unanimously. The topic of the next Building Ownership Committee meeting will be the Cottonwood subdivision. As there was no further business, the meeting adjourned at 1:30 p.m. Sandra Mossman, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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