Diane Blevins Posted March 12, 2007 Report Share Posted March 12, 2007 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana February 19, 2007 Call to Order The Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, February 19, 2007, at 5:30 p.m. Chair Malcolm Goodrich presided and led those present in the Pledge of Allegiance. Roll Call Members present included Trustees Malcolm Goodrich, Joel Guthals, Dawn Achten, Sandra Mossman, Katharin Kelker, Mary Jo Fox, Superintendent Jack Copps, and District Clerk Leo Hudetz. Susan Messerly and Dale Getz were excused. Registered guests were Marge Flynn, Janet Baum, Mari Jane Orner, Robin Byford, Roger Byford, Jeff Weldon and Carol Forney. Communication from the Public The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments. Approval of Agenda The Chair moved Item E to follow Item G. Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve the agenda as amended. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Recognition and Gifts and Donations The Board recognized Robin Byford, a teacher at Ponderosa, for her National Board Certification. Cindy Hardy, Senior High, was also recognized as the recipient of the Mildred Adams Award from the Montana High School Association. Dan Martin and Dave Williams were recognized as receiving the MHSA/MIAAA Gold Pass from the Montana High School Association. Trustee Kelker made the following motion with a second by Trustee Achten; Motion to accept the gifts and donations with gratitude. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The following are the gifts and donations that were received: Bitterroot – Chapter Y PEO, hats and mittens Julie Majeske, money Nikki Larson, Avon gift basket David and Jane Polkow, Red’s gift basket Albertson’s, gift certificate Lura Hale, Time 2Savor Pies, pie Ace Hardware, gift certificate Off Main Street Deli, gift certificate Deb Powell, Dinner’s Served, gift certificate Coldwater Creek, Christmas decorations Broadwater – Kampgrounds of America, Inc., money McKinley – Chapter Y PEO, hats and gloves Miles Avenue – Yellowstone Soccer Association, soccer balls Chapter Y PEO, hats and gloves Newman – Sante Fe Red’s Restaurant, clothing and Christmas gifts for 50 children and families Faith Chapel, clothing and Christmas gifts for 50 children and families Salvation Army, clothing for several children and families St. Thomas Christian service Commission, holiday food baskets and gifts Billings West Rotary Club Secret Santa, Christmas gifts for 11 families CTA Architects and Engineers, t-shirts for all students and staff for Christmas, money, food baskets For Thanksgiving Downtown Exchange Club, gifts for 1st and 2nd graders delivered by Santa United Way and First Interstate Bank, books to all kindergarteners West High National Honor Society, holiday food baskets for several families West High FCCLA, fleece hats and mittens RSVP, hand-knitted hats and mittens Dillard’s, angel tree donated Christmas gifts of clothing for several families Golden West Kiwanis, money Jan Abdallah, cases of spiral notebooks FedEx Kinko’s, red and green Christmas envelopes and photo grade paper Sandy Olson and ladies’ Bible study group, clothing for students Optimist Club, Christmas gifts of clothing Blue Creek Baptist Church, Thanksgiving food baskets for several families Lutheran Church of the Good Shepherd, hats, gloves, mittens and scarves Orchard – Wendy’s (all three locations), large pot of chili Chapter Y PEO, hats and gloves Ponderosa – Chapter Y PEO, hats, mittens and gloves Adult Education Program Overview (Annual Report) Woody Jensen, Director of Adult Education, gave a brief report on the program. There are 870 students in the Adult Basic Literacy Education (ABLE), 160 students in the ABLE high school program, and 2,438 people who signed up for Community Education classes. In the high school evening program for 2005/06, there were 90 students in the fall, 106 in the spring and 160 in last summer’s program. A new program called Transitions has 26 individuals registered in those classes and the program is growing with a maximum enrollment of 40. The ABLE program generates 23.37 ANB and the various programs generate funds for the District. 27 students were taken off of the dropout rolls when they registered for classes. There were 65 credits recovered in the high school evening program in the fall, 124 in the spring, and 124 in summer school. There is an increase in home schoolers using the GED program to obtain their degrees. Melinda Conrad addressed the Board and reported she is obtaining her GED through the ABLE program. Andy Winchell also spoke on behalf of the ABLE program. He has achieved his GED and hopes to start at the College of Technology soon. Superintendent Contract; Superintendent 2007-2008 Contract Final Approval; Proposed Amendment to Superintendent’s 2006-2007 The Chair reported the Board approved a contract for next year for the Superintendent at a previous meeting. The Superintendent has again agreed to go another contractual year with no salary increase. Changes in life and disability insurance have been made to the contract. Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve the employment contract for the Superintendent for the 2007-2008. Trustee Guthals asked for a status report on obtaining life insurance for the Superintendent. Mr. Copps reported he currently has $34,000 through the District and is looking into additional life insurance at a reasonable rate for the $200,000 obligation. He is in the process of working with USBank for that insurance. If he is unable to secure the insurance for a reasonable rate, the District can self-insure. He would sign a memorandum of understanding that if it were self insured through the District and there is a need to pay it out, he would request that it be paid over a period of time so as not to make an immediate impact for the District. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Trustee Kelker made the following motion with a second by Trustee Mossman: Motion to approve the proposed amendments on page 24 of the agenda packet effective immediately. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The proposed amendments are as follows: Replace Section 7D with the following: D. In lieu of the disability benefits provided to administrative employees of the District, the Board shall endeavor to obtain and pay sufficient sums for one or more disability policies naming the Superintendent that will provide an income to the Superintendent equal to at least fifty percent (50%) of the contractual salary. The Superintendent and District will endeavor to reasonably secure disability insurance as provided for herein for thirty (30) days after approval of this contract by the Board. If the Board is unable to secure such policies within that period of time, then the Board’s obligation hereunder shall terminate. Replace Section 7E with the following: E. In lieu of the term life insurance benefits provided to administrative employees of the District, the Board shall endeavor to obtain and pay sufficient sums for one or more term life insurance policies with an aggregate death benefit of $200,000.00 covering the life of the Superintendent during the term of his employment with the beneficiary to be named by the Superintendent. If the District is unable to purchase term life insurance policies with an aggregate death benefit of $200,000.00 and if the Superintendent dies during the term of his contract, then the District agrees to pay to the Superintendent’s estate or to any beneficiary named by the Superintendent $200,000.00 less the death benefit amount of any term life insurance policy purchased by the District (the “Differential Amount”). The Superintendent agrees to provide in writing to the District’s Clerk the name of the beneficiary to receive such payment. The Superintendent, the beneficiary named by the Superintendent for payment of the Differential Amount, and the District shall agree to the terms for payment of the Differential Amount by a memorandum of understanding (“MOU”) to be executed by the parties within ten (10) days of approval of this contract by the Board, which MOU will provide for the payment of the Differential Amount over an agreed term without interest and which will be considered to the terms and conditions hereof. The Superintendent and District will endeavor to reasonably secure term life insurance in a total aggregate death benefit amount of $200,000 for the term of this contract as soon as practical after approval of this contract by the Board of Trustees. The parties agree and acknowledge that the obligation of District to pay the Differential Amount and the requirement of the District to continue to fund payment for the term life insurance that is obtained by the District will each terminate upon the termination of this contract. Replace Section 14C with the following: C. Disability of Superintendent. The Board may terminate this Contract by written notice to the Superintendent if the Superintendent becomes disabled, as defined herein. Except as otherwise provided for herein, “disabled” means that (1) the Superintendent is unable to perform his duties on a full time basis in the judgment of the Board and (2) the Superintendent has exhausted any accumulated sick leave and any other paid leave available to the Superintendent hereunder, and thereafter the Superintendent has been otherwise absent from his employment for an additional 30 unpaid days in an addition 60 day period. If the Board has a question concerning the capacity of Superintendent to return to his duties, the Board may require Superintendent to submit to a medical examination, to be performed by a doctor licensed to practice medicine. The Board and Superintendent shall mutually agree upon the physician who shall conduct the examination. The examination shall be done at the expense of the Board. The physician shall limit his report to the issue of whether Superintendent has a continuing disability which prohibits him from performing his duties. If the Board terminates this Contract because of disability of the Superintendent or the Superintendent resigns because of disability, the Board shall pay to Superintendent fifty percent (50%) of the remaining salary the Superintendent would have earned under this Contract from the actual date of termination to June 30, 2008. Renewal of Career Center House Construction Agreement Stan Barr, Career Center Principal, reported on the proposed agreement between the Career Center House Construction and the Home Builders Association of Billings, Inc. The contract is the same as last year and which been reviewed by legal counsel. Liability issues and indemnification items have been addressed. The Career Center is currently building its 31st home and will have approximately 130 students who will touch that home. The District pays for the instruction and the Home Builder’s Association pays for the materials and any subcontractors if needed. Trustee Kelker made the following motion with a second by Trustee Guthals: Motion to approve the renewal of the Career Center House Construction Agreement effective July 1, 2007. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Update on Budget Forecasts Superintendent Copps gave the following overview of the administrative recommendations for the mill levies for May 2007. The Board has decided to hold a mill levy and the levy amounts have been set. The goal that we are looking at for the elementary level is, the most important goal, is to protect the neighborhood school concept. It is a decision that is in the best interest of this community to make sure that when young families locate in Billings, when children grow up and go through the first six years of school, including kindergarten, that they have the opportunity to attend the school in their neighborhood. With great predictability, young families won’t have to wonder if their child might have to be bussed to another part of the community just to assure that the classes are as full as we can make them. We believe that it is good business sense to have and protect neighborhood schools because we know in this community, at this particular point, that there is a need for young families to locate here. There is a need to retain young people in this community and to assure that we have a viable work force into the future. We know that one of the first questions that young families ask when they locate in the community is what qualities are the schools in the community. Secondly, and equally important, is where can I find a home that is reasonable and a home that is located close to a neighborhood school. We think that that makes sense. This does not come without a price tag. It does come with a price tag. It sometimes means that as you have a neighborhood school, sometimes you do not fill classes to the maximum, and you might not fill a class to 25, but 22 or 23 or 21. It is the way the kids divide out and I think that it continues to be a good investment. I believe this community has the financial capacity to insure that can happen in this community. He gave an example of what would happen if all we wanted to do were fill up classes. We know we could just start to bus kids without any predictability in terms of where they might go from one year to the next but we could just start bussing kids around this community, past their neighborhood school, to fill up classes and we could save quite a bit of money. I think there is a prediction that 40 elementary teachers could be saved if we did that. I think that news would spread quickly to young families that you might be riding busses past your neighborhood schools and other neighborhood schools until you are located in the 3rd or 4th grade, and you might not be there a year later. I also say so repeatedly that I believe it is true that there is a real value in allowing young people to grow up with the same friends for the first six years of school. I think that provides them with friends for a lifetime, and in some cases probably more often than not, it takes some of that worry away from young families in who their child is running around with. Obviously, when we do that we save on bus expenses. When we bus students around that obviously is expensive. This is the kind of action that School District 2 would need to consider in order to protect the neighborhood concept. #1 and we have talked about it several times before is that we would reopen Beartooth Elementary and reopen it as a K-6 elementary school. It would provide one significant neighborhood in the Heights with a neighborhood school again. It makes good sense and there is, of course, the possibility that, I think it is inevitable, that at some point we will have full-day kindergarten in this community. There is no guarantee that the legislature will provide it this year but seeing what is happening across this country, I think it will inevitable that it will happen. When that happens, there will be a significant amount of students in our schools. The exact number is 520 full time additional students in our schools when we offer full-day kindergarten. That is a big number. If we want to protect neighborhood schools and assure that kindergarten students can attend those neighborhood schools, then in the Heights, we need to make sure that Beartooth is reopened. The other part of this is when we drop down over the Heights and look at the part of town east and west, when we look at Billings, I first of all hear the comment that there isn’t enrollment increases in the elementary but that they are pretty static, not much is happening. There are some things that are happening in that we are seeing enrollment pressures in a different part of the community. For example, we know at this time that we have to bus some kids out of Arrowhead because Arrowhead’s school population grows every single year. At this point, we do not have any kindergarten students in the program at Arrowhead. That is a pressure point and the pressure points are going to continue to build on the edge of the community that the greatest amount of construction is occurring. And as that construction occurs, one of two things needs to happen. We need to begin to examine the advantages of expanding our infrastructure to accommodate those new neighborhoods and the expansion of this community or we have to accept the alternative. The alternative at Arrowhead is that we would have to bus more students out of Arrowhead to the center of this community. Those are decisions that the community needs to make. I just simply recommend to the Board that we protect the neighborhood schools, that we reopen Beartooth and that we look at options to expand our facility infrastructure, sometime in the future, because that is in the best interest of this community. It is clearly affordable at this point by this community. If we look at the high school mill levy, I think that these are some of the important things to consider. First is to increase student capacity at the Career Center. We have known for some time that the demands for the services at the Career Center by students exceeds the number of desks available for students at the Career Center. We want to continue to allow the Career Center to provide a meaningful pathway for students who do not intend to move toward a four-year education beyond high school. If we intend to do that, we need to provide additional spaces at the Career Center. At the present time, we are using the Career Center, not only as a career center, but also for the freshmen academy for West High School. That is approximately 250 students and it is because of that freshmen academy that we are not able to have additional seats at the Career Center. If we also had additional student capacity at the Career Center, we could then also start to consider other programs that also might not only be of interest to our high school students but in fact be very meaningful to the work force interest in this community. In other words, what does this community need and what kinds of skills do students need to have when they graduate high school in order to move directly into the work force in the Billings community or what skills will they need to move into a two-year experience at the College of Technology. We need to stop and look at what we have been doing for work force needs in this area and we are beginning to understand what types of skills need to be taught at the Career Center, as well as the College of Technology. Then we talked about coordinating the work force readiness with the College of Technology. What a great opportunity to have what we call a seamless web where students can move into the Career Center and begin their education and developmental skills and simply articulate to the College of Technology. In some cases, they are able to experience the College of Technology and the Career Center at the same time. So we are really seriously looking at how we can cause our relationship between the Career Center and the College of Technology to be even better than it is. We also need to talk about restoring/supplementing the programs and services for at-risk students. People who watch this particular program know that I talk a lot about at-risk students but when you have high schools of 2,000 students, you have at-risk students that are at greater risk than if they were in high schools of 350 or 200 or 100. We need to make sure that we do everything that we possibly can to make sure that we protect those students and give them the opportunity to be successful in life, and to make sure that they have the tools to be successful. You heard earlier tonight some presentation by the adult basic learning center and what they are doing in intervening. All of this means that we need to give more personal attention, more individualized instruction, more systems to those students who are at greater risk. I don’t have this up on the board but this is equally important that at the same time that we do this, we have to absolutely make sure that we do not do this at the expense of the regular student or at the expense of those students who might be considered academically talented. We need to make sure that those students have the same kinds of opportunities to succeed and the same kinds of tools. On that other end, for example, we need to make sure that the very best students that we have in our school district academically, have advanced placement opportunities. We need to cover both ends. A school district is not an impersonal entity and a school district is just not made up of individual students that are all alike but it is made up of individuals who are very different and we just need to make sure that we are covering that full spectrum. One of the other things that we would be doing with the mill levies if they pass is to restore a computer lab at the Lincoln Academy. The Lincoln Academy currently houses the freshmen from Senior High School and we have lost that computer lab because of cut backs. We would be supplying library support services at the Lincoln Academy. We would expand safety and security at all three high schools and I cannot emphasize the importance of that enough. We have reached a point that I think in this school district that we are doing a really exceptional job to make sure that students are made safe and secure at the elementary level but we have a number of challenges that we have not been able to address at the high school and we need to address those challenges and it will cost some money. In some cases, it is just a matter of monitoring more areas with cameras but it is also a case of making sure that we provide the latest security possible for access to and from the building. Allied action that would be taken is that we would move the administration, central administration, out of the Lincoln Center to some other center probably with a lease and bring the West High freshmen academy to the Lincoln Center and they would be on the second floor. We would end up with the West High freshmen academy on the second floor and the Senior High freshmen academy on the third floor, and we would have the Adult Basic Learning Program and the Community Ed program on the first floor. On the top floor we would have the transition program that is run by Adult Ed. If we do that, we would be providing 250 additional spaces. I do recognize that there is some concern here by some individuals at West High that there would be additional time bussing those freshmen students from West High to here. We have taken a look at that and we know exactly what the additional time is. At this point, if the West High freshmen moved to the Lincoln Center, instead of to the Career Center, the addition would be 7 minutes to the time. It is interesting that when you add additional time you subtract instructional time. That is certainly true but it is an argument that needs to be heard but it is also fair to understand that currently a number of students need to be bussed from one location to another for a variety of reasons. For example, at Skyview, the Skyview students who want to attend the academy also need to travel to the academy, which is a 30-minute trip one way. If the Senior High students want to take any courses at the Career Center, that is a 15-minute trip. So there is time and we are in the process of considering all of that. The plan is for the central office administration to move out of the Lincoln Center. Thomas Harper, Business Manager, reviewed the handout. The February student count shows the actual ANB for the upcoming year. Without full-day kindergarten for 2007 and 2008, the count is down 11, middle school is down 19 and the high school is down 10. The dollar impact is a $485,000 decrease in revenue and the elementary is up 38 ANB, which is $188,000 revenue increase. Trustee Goodrich asked, if the mill levies pass, if the administration’s plan and goals could be funded. Mr. Copps reported that it would be possible and it is also important to note that the elementary level could increase 38 students and would be worth nearly $200,000. At the high school level, even though you have changed 1% of your population, a decrease of 100 students would result in a $494,000 decrease, which is shocking. Everything has been analyzed as carefully as possible and we are on course to reopen Beartooth, still on course with those goals that we had set out and we are still on course to accomplish those goals at the high school level if the mill levy passes. If those levies do not pass, then we are looking at some significant shortfalls even beyond those particular goals that were discussed. Cost of living increases have been factored into the proposed budgets. Trustee Fox asked what changes would be made in regards to textbooks with or without the mill levy. The Superintendent reported textbooks have been cut every year, as the mill levies have not passed. We are falling behind in textbooks and we continue to fall further behind. Textbooks are very expensive and science textbooks cost over $95 a book. Some curriculums need to be updated with textbooks. Textbooks are carefully aligned to state standards, which mean the textbook scores are very important as they are aligned to those standards. Trustee Fox stated that people have asked her if the mill levies pass, would any of it be used for salaries. Mr. Copps reported the mill levies are specifically for the goals that have been listed. If the mill levies fail, we will not be able to move forward with the opening of Beartooth. If the elementary levies fail, Mr. Copps hoped that a cost of living would be available, as we cannot afford to fall behind. We have to make some cuts in other areas to assure that that happens. The biggest item would be our inability to protect the neighborhood school concept in the Heights. Trustee Kelker felt it was a good time for the Board to adopt the goals for the mill levies so it is clear to the public on what is being contemplated. Trustee Kelker made the following motion with a second by Guthals: Motion to adopt as goals for our mill levy expenditures, if we should be successful in passing them, the opening of Beartooth Elementary School as a K-6 school, the planning for projected growth if there should be full-day kindergarten, and in the high school, that we have as a goal to increase the student capacity at the Career Center for as many as 250 slots and that we restore the supplemental programs and services to At Risk Students and to increase offerings to AP qualifying students and that we restore the other curriculum items that are listed under the high school goals that include computer lab at the Lincoln Academy, library support service at the Lincoln Academy, security/support at the three high schools, technology support for instruction and restoration of curriculum support services. Leo Hudetz voiced his concern over this action, as this item had not been noticed. Trustee Kelker suggested that instead of passing her motion a sense of the Board would be achieved. A special meeting will be scheduled to approve these goals. Superintendent Copps felt it was a good time to adopt the goals. Chair Goodrich reported when the Board called for the mill levies, these goals were discussed. This is one more step that leads us toward the mill levy. The sense of the Board was unanimous to proceed forward with the goals. Discussion of Board, Superintendent and Employee Support of Levy Jeff Weldon reported he would report on what state law permits and prohibits in terms of mill levies and support from the Board, Superintendent and staff. Mr. Weldon reviewed the handout on the state law. As soon as the Board decides to ask voters approval for a bond or levy election it is a breach of public duty if a public officer or public employee uses public time, facilities, supplies, time or other funds to solicit support for or opposition to a ballot issue which includes levy elections. In 2003, the legislature was asked to clarify the state law in 3b II. It is not a violation of law if your Superintendent disseminates information regarding the levy elections. Enforcement of election laws falls under the County Attorney. Mr. Weldon reported what was allowed by the Board, Superintendent and staff. Advertisements may not be purchased but the Superintendent may address the public as to what the Board is doing, as it is part of his job. The Superintendent, however, cannot take out materials that were generated at a cost to the District. If a third party pays for materials, then he is in compliance with the law. The District can promote that elections are coming up, announce where to vote, and how to vote by absentee ballot. If you have a group who wants to promote a mill levy, school facilities may be used. Chair Goodrich suggested Board members check with the Chair and legal counsel to determine what may be done. Attached is a copy of the letter from the County Attorney addressing this issue. Legislative Update Mr. Copps reported the parties are jockeying for position to see who can make the best offer for school districts. There are some hidden agendas by both parties. He stated there are people who think that the Governor will get his entire budget where other people say that will never happen. Mr. Copps felt the District needed to proceed forward with the mill levies as nothing is foreseen happening that would change. MQEC Update Trustee Mossman reminded the Board that Pete Carparelli’s weekly update on the MQEC and the legislature is contained in the Board’s bulletin board. Superintendent Copps reported that the Montana Rural Education has withdrawn as a key member of the MQEC but has not withdrawn from a plaintiff of the lawsuit. Monthly Legal Report The Chair reported the Columbia Falls case is waiting for the legislature to finish up; the KTVQ case should be rapped up by the next Board meeting; M.T. case is still in discovery; the Opie case has had a status conference last week; and the LeAnne Wickun case is ongoing in the discussion phase and the case is proceeding forward. Trustee Guthals made the following motion with a second by Trustee Fox: Motion to approve the long-term suspensions. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Superintendent’s Report Superintendent Copps reported there is a roof situation at Castle Rock. The insurance will cover approximately $42,000 after the $10,000 deductible. However, a windstorm tore up a portion of the roof that is the original roof and was in the worst need of repair. It is not known if the corner of the roof should be repaired or that whole section of the roof which would be an additional cost of $200,000. He suggested the District move forward and solicit bids. The Board could then make a decision after the mill levy elections. If the District loses the mill levies, it will continue to have deferred maintenance issues. Mr. Copps also reported there is an after school program in four elementary schools and is driven from revenue from the Rewards Program and no general fund money is used. The money in the Rewards Program is drying up. The demand for after school services far exceeds the existing programs and the school district should try to provide revenue for those programs. A survey of parents was conducted and the interest is very high. There is interest to do after school programs in 11 elementary schools. After school programs use certified staff, which offers homework services. It might be possible to obtain federal dollars and private providers might also be available. A meeting of private providers was held and they felt they could partner with the District. Bills Paid – January 2007 Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve the bills paid for January 2007. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. The bills paid are as follows: Fund Description Fund Total 101 Elementary General Fund $ 336,901.31 110 Elementary Transportation 299,135.70 115 Elementary Misc. Programs 83,276.31 117 Elementary Adult Education 765.01 128 Elementary Technology 9,970.93 160 Elementary Building 139,616.07 161 Elementary Building Reserve 4,065.33 184 Elementary Student ECA 23,834.17 185 Elementary Misc. Trust 3,362.38 201 H. S. General Fund 324,884.39 210 H. S. Transportation 144,496.80 212 H. S. Food Services 765,795.19 215 H. S. Misc. Program 59,801.25 217 H. S. Adult Education 40,119.78 218 H. S. Traffic Education 2,709.57 228 H. S. Technology 7,518.04 229 H. S. School Flexibility Fund 902.50 260 H. S. Building 198.75 261 H. S. Building Reserve 20,999.27 278 H. S. Self Insurance Health 934,108.66 282 H. S. Interlocal Agreement 130,962.85 284 H. S. Extracurricular 138,155.59 285 H. S. Misc. Trust 8,829.11 286 H. S. Payroll 1,673,240.77 Grand Total $5,153,649.73 ACH Tax Deposits 1,506,242.24 Payroll Warrants & Direct Deposits 4,245,643.25 Procurement Card 201,388.62 (Jan. 2007) INTERCAP Loan by 2-15-07 Elementary Bond Payment TOTAL $11,106,923.84 Financial Reports – January 2007 (Unaudited) The following are the financial reports (unaudited) received for January 2007: CS101 Account Expenditure by Fund CS102 Account Receipts by Fund CS105 Statement of Estimated and Actual Revenue CS108 Object Cost Analysis Personnel Report Trustee Kelker made the following motion with a second by Trustee Fox: Motion to accept the Superintendent’s employment recommendations as presented in the personnel report. Trustee Achten asked if the number of retirements were as expected. Superintendent Copps reported it is about average but the date is March 1st so there will be more on next month’s agenda. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Consent Agenda Trustee Kelker made the following motion with a second by Trustee Guthals: Motion to approve and accept the items within the Consent Agenda without objection to recommended action. Those voting in favor were Dawn Achten, Mary Jo Fox, Malcolm Goodrich, Joel Guthals, Katharin Kelker and Sandra Mossman. The motion passed unanimously. Items approved are as follows: Regular Board Meeting Minutes, January 15, 2007 Special Board Meeting Minutes, January 19, 2007 Special Board Meeting Minutes, January 31, 2007 Special Board Meeting, February 12, 2007 Budgeting for Results Committee Minutes, January 8, 2007 Planning and Development Committee Minutes, January 8, 2007 School Community Committee Minutes, November 27, 2006 Approval of Committee Membership As there was no further business, the meeting adjourned at 7:30 p.m. Malcolm Goodrich, Chair Diane Blevins, Recorder http://www.billings.k12.mt.us/attachments/20070312114923.pdf Link to comment Share on other sites More sharing options...
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