Diane Blevins Posted June 7, 2007 Report Share Posted June 7, 2007 Proceedings of the Board of trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana May, 21, 2007 Call to Order The Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, May 21, 2007, at 5:30 p.m. Chair Malcolm Goodrich presided and led those present in the Pledge of Allegiance. Roll Call Members present included Trustees Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, Sandra Mossman, Superintendent Jack Copps, and District Clerk Leo Hudetz. Registerd guests were Jeff Weldon, Janet Baum, Deana Elder, and David Munson. Communication from the Public The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments. Approval of Agenda Trustee Guthals made the following motion with a second by Trustee Achten: Motion to approve the agenda. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Gifts and Donations Trustee Kelker made the following motion with a second by Trustee Achten: Motion to accept the gifts and donations as presented with gratitude. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The following were the gifts and donations: Highland – First Interstate Bank, personalized storybooks for 2nd graders Parmly Billings Library Foundation, personalized storybooks for 2nd graders Newman – IAAP Rimrock Chapter, school supplies and clothing Yellowstone Soccer Association, soccer balls Herb Alarcon, Egg incubator Orchard – IAAP Rimrock Chapter, clothing and school supplies Linda Kelly, volunteer hours for matching gifts from ExxonMobil Exxon Mobil Foundation, money Scheels, gift certificates Dawn Paiaina, money from United Way Ponderosa – IAAP Rimrock Chaper, school supplies and clothing Lewis & Clark and Riverside Middle Schools – Leadership Billings and Youth Leadership Billings for Community Service Day, repaint bleachers, Ross Johnson, Dawn Hilsendeger, Brad Sperry, Sydney Dice, Lori Waller, James Muldoon, Ben Bertolino, Bridget Kelly, Rachel Ruggles, Debbie Buck, Bryce Terpstra, Jeanelle Slade, Bart Jagodzinski, Denby Gardiner, Michaela Burke, Aaron Hraban, Molly Holt District – Scott Buswell, OPI, computer equipment Approval of Project Lead the Way Program at Career Center Superintendent Copps reported Project Lead the Way Program is a pre-engineering curriculum that will be used at Career Center. Two teachers at the Career Center will be professionally trained in the pre-engineering curriculum. The purpose of the program is to assure students pursuing engineering majors are knowledgeable and prepared. Trustee Aragon asked if a system is in place to track the students participating in the Project Lead the Way Program. Superintendent Copps stated a tracking system is essential and will be in a place to track student achievement. Trustee Guthals asked the financial impact to the district and what fund will be used to pay for the program. Superintendent Copps report the district has the equipment. The upfront cost for teacher training will be approximately $5,000. Thomas Harper stated the money will come from the 2007 high school general fund. Trustee Goodrich asked if mill levy money will be used to introduce and sustain the program. Superintendent Copps stated mill levy money will be used in the future. Trustee Kelker made the following motion with a second by Trustee Sandra Mossman: Motion to approve Project Lead the Way Program at Career Center. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. BCEA and MPEA Negotiation Proposals Dan Martin, Director of Human Resources, presented the BCEA and MPEA Negotiation Proposals for Board ratification. Dan Martin reported that the financial summary is three percent or sixty cents per hour which ever is higher. Trustee Goodrich asked the tenor of the negotiations and how long the negotiations took. Dan Martin reported the negotiations took a couple of months and the “hand shake model” was used. That is to say negotiations were conducted in a collaborative manner with the District represented by staff and Trustees. Trustee Guthals who served on the negotiating committee reported the negotiations were cordial. Trustee Guthals noted that the BCEA contract is in parity with the other bargaining units of the District and will be easier to administer. Trustee Guthals reported that the pay increase is in line with the Board’s targeted amount at the beginning of this process and with state employee increases. Sandra Mossman complimented the negotiation representatives and also suggested the contracts are in parity with other contracts within the district. Trustee Kelker asked in terms of acting on the negotiation proposals a dollar amount is needed for the motion. Thomas Harper reported the BCEA is $316,705 and MPEA is $141,782. Trustee Goodrich asked if mill money would be used for the increase. Dan Martin stated the money would come from general fund money prior to the mill levy. Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve the contract with the BCEA with an additional cost to the District of $316,705 as amended. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve the contract with the MPEA with an additional cost of $141,782 to the District. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Heights Boundary Modifications Kathy Olson, Director of Elementary Education, briefed the Board on changes to the Heights elementary school attendance boundaries because of the reopening of Beartooth. Kathy Olson stated administrators mapped the homes of all the students in the Heights and proposed boundaries. Kathy Olson reported that parents, teachers and the Heights Neighborhood Task Force reviewed and weighed in on the proposed boundary changes. Kathy Olson answered questions from the Board regarding split boundary areas suggesting overcrowding issues in those areas. Kathy Olson reported that there is consensus that the boundaries are the best they can be. Kathy Aragon asked is there is continuing work with the city sidewalk priority plan. Kathy Olson stated the district is still working with the city. Trustee Achten made the following motion with a second by Trustee Kelker: Motion to approve the Heights Boundary Modifications. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Mary Jo Fox, Dawn Achten, and Sandra Mossman. The motion passed unanimously. Trustee Guthals and Trustee Trafford did not vote because this was an elementary District issue. Monthly Legal Report Jeff Weldon, attorney for the District, reported that there were no changes on the Columbia Falls case, the M.T. case, the Opie case or the LeAnne Wickun issue. Malcolm Goodrich explained the three member panel long term suspension process for new Trustee Tim Trafford. Dawn Achten recommended a more extensive training of the process and forms the first time a new trustee is asked to serve on the suspension panel. Trustee Joel Guthals made the following motion with a second by Trustee Kelker: Motion to approve the long term suspensions. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim Trafford, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Jeff Weldon briefed the Board on the negotiations for the pending sale of the school district property between the district and the Gary Hawkins group. Jeff Weldon presented the latest version of the buy/sell agreement for the Board’s consent, direction, and motion to finalize. Jeff Weldon explained that a patron questioned the legitimacy of the process the Board went through in declaring this surplus property. Jeff Weldon expressed his legal conclusion is that the district is in full compliance with the law. Trustee Guthals reported that he reviewed the language of the draft of the buy/sell regarding restrictions. Jeff Weldon reported that Gary Hawkin’s concern is an alcohol serving restaurant restriction from the property. The district’s concern is the use of alcohol. Sandra Mossman asked about the law regarding the sale of alcohol near a school facility. Jeff Weldon explained state restrictions and that it appears the property would be far enough from Lewis & Clark school to meet state law. Malcolm Goodrich suggested that the seller determine what restriction is inappropriate. Jeff Weldon directed the Board to review the language that will appear in the deed. The Board directed Jeff Weldon to include a restriction prohibiting alcohol use in the buy/sell as long as the property is owned by School District 2 and used as an educational facility. Trustee Kelker made the following motion with a second by Trustee Achten. Motion to approve the buy sell agreement as revised through Board discussion. Those voting in favor were Trustee Goodrich, Katharin Kelker, Kathy Aragon, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Trustee Guthals and Trustee Trafford did not vote because this was an elementary District issue. Malcolm Goodrich requested that the record reflect Agenda Item H the approval of the buy/sell does not show at the bottom as a recommended action item, but it does show in paragraph B2 of Agenda Item H that the agreement is attached for Board review and approval. And let the record reflect that this Board has approved the sale of the property to Gary Hawkins under the terms and conditions except for the covenants changes as expressed in the buy/sell agreement previously. Bills Paid – April 2007 Trustee Kelker made the following motion with a second by Trustee Achten. Motion to approve the bills paid. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. The following are the bills paid: The list of bills paid for the month of April, 2007 is submitted for your approval: Claims $ 4,567,044.47 ACH Tax Deposits $ 1,537,803.03 Payroll Warrants & Direct Deposits $ 4,339,314.56 Procurement Card $ 266,823.01 April Total $10,710,985.07 Fund Description Fund Total 101 Elementary General Fund $ 205,901.30 110 Elementary Transportation 247,371.70 115 Elementary Misc. Programs 137,616.80 117 Elementary Adult Education 851.77 128 Elementary Technology 70,079.00 160 Elementary Building 10,327.16 161 Elementary Building Reserve 718.24 184 Elementary Student ECA 30,627.20 185 Elementary Misc. Trust 9,357.22 201 H.S. General Fund 248,289.76 210 H.S. Transportation 175,237.53 212 H.S. Food Services 456,834.01 215 H.S. Misc. Program 17,714.12 217 H.S. Adult Education 4,314.83 218 H.S. Traffic Education 2,901.46 228 H.S. Technology 98,469.04 229 H.S. School Flexibility FU 475.00 260 H.S. Building 5,276.85 261 H.S. Building Reserve 58.50 278 H.S. Self Insurance Health 1,004,829.64 279 H.S. Self Insurance – Liability 528.88 282 H.S. Interlocal Agreement 168,578.36 284 H.S. Extracurricular 134,356.35 285 H.S. Misc. Trust 15,124.41 286 H.S. Payroll 1,521,151.34 Grand Total 4,567,044.47 Financial Reports – April 2007 (Unaudited) The following are the financial reports received: CS101 Account Expenditure by Fund CS102 Account Receipts by Fund CS105 Statement of Estimated and Actual Revenue CS108 Object Cost Analysis Personnel Report Trustee Kelker made the following motion with a second by Trustee Achten. Motion to accept the Superintendents’ employment recommendations as presented in the personnel report. Trustee Goodrich asked if there was anything unusual in the personnel report or was everything routine. Superintendent Copps reported everything was routine. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Consent Agenda Trustee Kelker made the following motion with a second by Trustee Achten: Motion to approve and accept the items within the Consent Agenda without objection to recommended action. Those voting in favor were Malcolm Goodrich, Katharin Kelker, Kathy Aragon, Tim, Mary Jo Fox, Dawn Achten, Joel Guthals, and Sandra Mossman. The motion passed unanimously. Items contained within the Consent Agenda are as follows: Minutes of the Board Meeting Regular Board Meeting, April 16, 2007 Special Board Meeting, April 20, 2007 Special Board Meeting, May 7, 2007 Acceptance of Minutes of Committee Meeting Budgeting for Results Committee, April 9, 2007 Approve MOU for School Resource Officers in Middle and High Schools Add Enterprise Fund 70-CARE Academy Addition of Trust accounts for BPEF 2007 Classroom Grant Recipients Superintendent’s Report Superintendent Copps reported that full day kindergarten will be implemented in the district next year. In the Heights kindergarten students will be able to attend their neighborhood school. The Rimrock school is scheduled to reopen as a kindgergarten center to accommodate full day kindergarten below the Rims. Replacement text books will be available to the district as a result of the mill levy passing. Superintendent Copps reported that school districts in relation to other entities in the state did not fair well in the legislative session. Superintendent Copps suggested this is not the time to quit working on state school funding. Trustee Kelker stated that she supports full day kindergarten, but has concerns regarding funding for the program in the future. Trustee Guthals asked about moving administration out of Lincoln Center to accommodate 9th grade students at West High and Career Center. Superintentent Copps stated that Career Center will house seventy five percent of the 9th grade academy students and still be able accommodate the one hundred and sixty eight new students at the Career Center. West High will absorb the other 25th percent of the Freshman class. MTSBA Update Sandra Mossman announced MTSBA leadership training for new trustees will take place in Helena on June 16th. Legislative Update Trustee Mossman and Trustee Guthals suggested that it is important to keep in touch not only with the twenty seven Yellowstone legislatures, but focus on the governor’s office regarding the disappointment with the state school funding issue. As there was no further business, the meeting adjourned at 6:45 p.m. Malcolm Goodrich, Chair Brenda Cross, Recorder Link to comment Share on other sites More sharing options...
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