curnowc Posted October 19, 2007 Report Share Posted October 19, 2007 Policy Review Committee Elementary District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana October 5, 2007 Call to Order The Policy Review Committee met on Friday, October 5, 2007 at the Lincoln Center, 415 North 30th Street, Billings, Montana. The meeting was chaired by Katharin Kelker in the absence of Malcolm Goodrich and called to order at 12:00 p.m. Those present included: Trustees Katharin Kelker and Mary Jo Fox. Also in attendance were Clerk Leo Hudetz, Attorney, Jeff Weldon, Human Resource Director, Dan Martin, The committee discussed the following items: Approval of Minutes The minutes from the September 7, 2007 meeting were presented. Mary Jo Fox moved and Katharin Kelker seconded that the minutes be approved. Those voting in favor were Katharin Kelker, and Mary Jo Fox. Motion passed unanimously. Policy 5007 – Alcohol, Tobacco and Drug-Free Workplace Clerk Leo Hudetz informed the committee that within Policy 5007 the word “buzz” has been changed to read “alcohol derivative that is intended to affect the structure or function of the mind or body”. Mary Jo Fox would like to see tobacco incorporated into Policy 5007. A discussion took place with regard to Policy 5010 (Tobacco Free Facilities) being enforced at the high schools. After reviewing the proposed Tobacco Free Policy 5225, Mary Jo Fox would like to see it added into Policy 5007 with the exclusion of the second sentence. Jeff Weldon recommended the deletion of Policy 5010 if tobacco is incorporated into Policy 5007 Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. Motion to approve Policy 5007 on second reading with the following changes. The Policy Review Committee recommends adding the tobacco free wording from the proposed policy 5225 to policy 5007 which will now read Alcohol, Tobacco and Drug-Free Workplace Policy and will also incorporate the description of tobacco in proposed Policy 5225 into Policy 5007. Jeff Weldon will finalize the wording. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Policy 5008 – Alcoholism and Drug Dependency Clerk Leo Hudetz informed the committee that the only change in this policy was the name. Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. Motion that the Policy Review Committee recommends the approval of Policy 5008 - Alcoholism and Drug Dependency on second reading. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Policy 9315 – Alcohol, Tobacco Drug-Free Facilities Trustee Kelker recommended that the first paragraph should read “The district’s schools, events, activities and facilities, as defined in Policy 5007, shall be free of alcohol, tobacco and drugs.” The same definition of tobacco, used in Policy 5007 would go under the last paragraph after the definition of alcohol. In the second paragraph add tobacco to the sentence. In the first sentence under the section entitled Students, add tobacco. Also, add a sentence about designated smoking areas shall not be permitted. Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. Motion that the Policy Review Committee recommends that Policy 9315 – Alcohol, Tobacco and Drug-Free Facilities be adopted on second reading with the changes that were discussed. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Policy 3250 – Bomb Threats Leo Hudetz informed the committee that there were no changes to Policy 3250 Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. Motion that the Policy Review Committee recommends that Policy 3250 be passed on second reading. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Policy 5010 Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. To recommend the Board delete Policy 5010, Smoke Free Facilities, if changes to Policies 5007 and 9315 regarding smoke free facilities are approved by the Board. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Policy 5000 Series Dan Martin presented the committee with additions from the MTSBA that he felt needed to be looked into in our 5000 series. Dan Martin recommended that Jeff Weldon write the entire employee evaluation policy. Jeff Weldon suggested that we update the existing 5000 series – identify which of the policies need work and go from there. Some of the policies will need to go before a lengthy Federal review process to ensure compliance with the Office of Civil Rights (OCR). Trustee Kelker suggested that we start with the policies needing Federal review first and then proceed working on the evaluation process. Policy 1105 Board Membership & 1420 Board Agendas Jeff Weldon stated that the custom has been to not take board action on adding references. Consequently, these will be updated without further approvals. Policy 3141 Non-Student Attendance Policy Jeff Weldon noted that the only recommended change was an addition to a reference for Title I-215 – this is the modified residency statue and not controversial. Jeff does not feel that it is necessary to add it to the body of the policy. Jeff Weldon suggested rejecting the recommended changes and make sure the cross reference is correct. The controversy is due to the Caretaker Relative Law which only changes the obligation under mandatory attendance. The tuition law remains the same. This policy does not require board action for adding a reference. No further action is needed. Policy 3416 – Administering Medicine To Students Only change was an addition under the written permission to administer medicines. Jeff Weldon suggested adding “caretaker relative” and the following sentence to #3. “To meet the qualifications of Caretaker Relative the individual must be in compliance with state law.” Trustee Mary Jo Fox made the following motion with a second by Trustee Kelker. Motion that the Policy Review Committee recommends that Policy 3416 – Administering Medicine to Students be passed with the suggested changes and sent to the Board of Trustees for first reading. Those voting in favor were Katharin Kelker and Mary Jo Fox. The motion passed unanimously. Audit Committee – Request to Review Complaint Procedure Leo Hudetz explained that during an Audit Committee meeting the American Institute of Certified Public Accountant’s guidelines were reviewed. After looking at the best practices, the Audit Committee wanted the Policy Review Committee to make sure that we have everything covered and to make sure that the district has a formal complaint procedure to disclose a financial wrongdoing. Leo Hudetz confirmed that we do have it thoroughly covered through our Policy 1700 and Employee Suggestion Form and Public Person Suggestion Form which are available on the district web site. Katharin Kelker suggested that Leo Hudetz look into the modification of the 1000 series to ensure that the suggestion forms are included under our policies Meeting was adjourned at 1:15 p.m. Next meeting will be held on December 7, 2007 at 12:00 noon. __________________________ _________________________ ________________ Malcolm Goodrich, Chair Katharin Kelker, Vice Chair Mary Jo Fox ___________________________ Cynthia Curnow, Recorder Link to comment Share on other sites More sharing options...
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