Diane Blevins Posted November 2, 2007 Report Share Posted November 2, 2007 Proceedings of the Board of Trustees District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana October 15, 2007 CALL TO ORDER The Regular Board Meeting of the Board of Trustees of School District No. 2, Yellowstone County, Montana, and High School District, Yellowstone County, Montana, was duly held at The Lincoln Center, 415 North 30th Street, Billings, Montana, October 15, 2007, at 5:30 p.m. Members present included Trustees Sandra Mossman, Malcolm Goodrich, Tim Trafford, Mary Jo Fox, Peter Gesuale, Joel Guthals on speakerphone, Superintendent Jack Copps, and District Clerk Leo Hudetz. Trustees Kelker and Aragon arrived at 5:50 p.m. Trustee Dawn Achten was excused. Registered guests included Greta Besch Moen, Kyle Moeh, Tracy Johnson, LeAnne Pearson, Rob Quiroz, Beth Quirox, Zack Quiroz, Alyssa Quiroz, Judy McLaughlin, Bob Quiroz, Barb Quiroz, Jerry Hansen, Christina Watts, Kristi Summers, Scott Summers, Mandi Summers, Amy Darling, Jim Darling, Andy Darling, Schuyler Goodman, Stuart Goodman, Shannon Goodman, Eric Dunham, Brenda Dunham, Corwin Albrecht, Thelma Albrecht, Anne Gauer, Jack Gauer, and Shannon Gauer. COMMUNICATION FROM THE PUBLIC The Board recognizes the value of public comment on educational issues and the importance of listening to members of the public in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate in governmental operations. The Board encourages members of the public to participate in and express opinions about issues important to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on the agenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particular items on this agenda either now or at the time the Board considers the particular item. There were no public comments. There were no public comments. APPROVAL OF AGENDA Trustee Gesuale made the following motion with a second by Trustee Trafford: Motion to approve the agenda as presented. Those voting in favor of the motion were Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Sandra Mossman, and Tim Trafford. The motion passed unanimously. RECOGNITION AND GIFTS AND DONATIONS The following National Merit Scholars were recognized by the Board: Senior -- Christina Watts, Semi-finalist; Kelsey Johnson, Commended; Zachary Quiroz, Hispanic Recognition Program Honorable Mention Finalist; Samuel M. Green, Outstanding Participant in the 2008 National Achievement Scholarship Program Sky view -- Andrew Letson, Semi-finalist; Kyle Moen, Commended. West -- Philip Bradley, Eric Dunham, Jon Gauer, Schuyler Goodman, Alison Smyth, Semi-finalists; Amanda Darling, Kevin Murray, Amanda Summers, Michael Zundel, Commended. The Board also recognized Joe Barbero, Career Center, for his work as an Outstanding Specialist for Jobs for America’s Graduates. Steve Gardiner, Senior High, was recognized as the 2008 Montana Teacher of the Year. Ponderosa teacher, Patrick Kenney, was recognized as the 2007 Roche Jaune Award recipient in Education Excellence. Trustee Fox made the following motion with a second by Trustee Kelker: Motion to accept the gifts and donations with gratitude. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The gifts and donations are as follows: Arrowhead -- Wal-Mart, school supplies Beartooth -- Sondra and Jerry Anderson, school supplies Billings Women’s Club, help in library, book nook and opening day Cindy Hanchett, collected donations and books for library Fawn Gongre, helped on opening day DEX Media, Inc., furniture Montana Rescue Mission, items for landscaping Ace Hardware, items for landscaping Good Earth Nursery, items for landscaping Boy Scouts of America, helped with landscaping Gainan’s Greenhouse, items for landscaping Wal-Mart, water for landscaping workers Albertson’s, snacks for landscaping workers United Rentals, items for landscaping Ostermiller Construction, gravel for landscaping Sweetheart Bakery, snacks for landscaping workers Westco Machinery, inflatable for Saturday Live Beartooth Bank, use of logo Big Sky -- PTA, $5,000 for laptops for teachers, $1,000 for office supplies and equipment Doreen Cloud, school supplies Bitterroot -- Take Charge of Education, money Reporter Office Supplies, school supplies Scottish Rite, shoes Boulder -- Eric Bjorgum, money through Wells Fargo Giving Campaign Michelle Anderson, money through Wells Fargo Giving Campaign Jeff Redding, money through Wells Fargo Giving Campaign Central Heights -- Mr. and Mrs. Ronan, money Mr. and Mrs. Stock, money OPI School Computer Program, Scott Buswell, computer equipment McKinley -- The Billings Clinic, Gerele Pelton, gift card The Family of Judy Frazier, beanie babies Meadowlark -- Wendy’s, discounts for students and staff during outings Miles Avenue -- In Memory of Kathleen and Theresa Paxinos from Shar Murphy, money and books for library Jeff Keil State Farm Insurance Agency, 4 copies of Atlas Wal-Mart Super Center, school supplies Chinook Wireless, school supplies Newman -- Christie Schwartz, backpacks Billings Lions club, school supplies Mel and Frankie Yerger, school supplies Sylvia Schlieper, school supplies Curt Wyss, backpacks Paulette Laslo, Ron and June Panian, school supplies Anonymous from Goodwill, supplies Ponderosa -- Whitewood Transport, money for Saturday Live Big Splash, use of tent for Saturday Live Van’s State Avenue IGA, hamburger for Saturday Live Action Electric, use of generator for Saturday Live Brockel’s Chocolates, chocolate/caramel apples for Saturday Live KOA, ice cream for ice cream social and open house Bobcat, Inc., use of cart for Saturday Live Hoy Enterprises, tortillas for Saturday Live Wal-Mart Super Center, teacher appreciation gift boxes and school supplies West High -- Royce Faulkner, CHS, Inc., $1,000 to track fund Daylis Stadium Project -- MDU Resources Foundation, $15,000 BUDGETING FOR RESULTS -- IMPACT OF STATE FUNDING INCREASES FY2008-09 ON CORE PROGRAMS Thomas Harper, Financial Officer, reviewed the impact of state funding: state funding increased for 2007-08; funding increases cover new programs or have strings attached, and require increased local spending; core funding for basic education did not improve; both mill levies for the District were approved for the first time in five years; and, the elementary District is at 99% of maximum budget and the high school District is at maximum budget. Mr. Harper stated, assuming enrollments remain the same, the highest budget without a vote in the elementary District is $58,680,546 with an additional voted amount possible at $890,305. In the high school District, assuming the same enrollment, the highest budget without a vote is $37,026,615 with an additional $221,929 voted amount possible. Revenues for FY2009 are expected to grow at 1.9% in the elementary district and 2.4% in the high school district. The proceeds from the sale of the Crossroads property and the Career Center property will be placed in the building fund. Trustee Kelker reported that the Budgeting for Results Committee has set out to determine what would not be needed in the budget. Request for Proposals will go out for energy management as soon as Jeff Weldon, legal counsel, has a chance to review them one last time. POLICY 3250 STUDENT DISCIPLINE - BOMB THREATS & THREATS OF HAZARDOUS SUBSTANCES Trustee Kelker stated that Policy 3250 has been before the Board earlier. Trustee Gesuale made the following motion with a second by Trustee Kelker: Motion to approve Policy 3250 Student Discipline - Bomb Threats and Threats of Hazardous Substances on third and final reading. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 5008 ALCOHOL AND DRUG DEPENDENCY Trustee Kelker stated this policy deals with the District’s response to employees who may have developed an alcohol or drug dependence. It also says that employees are responsible for abiding by the District’s policy. Termination may occur if employees do not adhere to District policy. Trustee Gesuale made the following motion with a second by Trustee Aragon: Motion to approve Policy 5008 Alcohol and Drug Dependency on third and final reading. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. POLICY 3416 ADMINISTERING MEDICINES TO STUDENTS Trustee Kelker stated this policy is the result of new legislation regarding caretakers as set by the last legislative session. The policy is based on MTSBA recommendations and there is a plan for the special education students who need emergency medication. Trustee Trafford wanted to make sure that people feel comfortable administering emergency medications. The policy will be sent back to the Policy Review Committee to assure that all areas have been addressed. SUPERINTENDENT’S REPORT Superintendent Copps reported there are 100 more students enrolled in K-6 as per the October enrollment counts versus the first enrollment count. The middle school enrollments have remained the same and the high school enrollment has declined. Mr. Copps reported the CARE Program began six weeks ago and addresses the problem of students not having a place to go before or after school. The program provides the opportunity for students to be in the proximity of teachers. Start up costs were at $10,600 with the goal to make sure that the program is self supporting. Students have been recruited and there are currently 233 students in six different elementary schools. There are 35 employees at 15.36 FTE. The program needs to add four more students in each of the six schools to be self sufficient. The cost is $200 per week for afternoon sessions for each student. Additional marketing is being done to draw more students. Some employees may have to be cut in order to make the program self sufficient. The dual credit program discussion is continuing with MSU-B. Classes have two different kinds of credit, one for high school and one for college. Mr. Copps reported he hoped the program could begin in the second semester. During the discussion with MSU-B, the college agreed to lower the cost of classes by 33% per credit in order to help those students who have the need. Credits would be considered portable and would be accepted at any university system in Montana. Mr. Copps stated a settlement conference was held on September 17th in federal court for the LeAnn Wickun case to determine if the case could be settled. The insurance company offered the amount of $50,000 to settle the case so no District funds were expended. In the settlement, the District also agreed to continue to provide training in discrimination law and to provide an annual evaluation on the labor laws. MTSBA/MCEL REPORT Trustee Guthals reported on the Montana School Board Association. This week there will be the MCEL conference in Great Falls for the school board association members and any Trustee may attend. A report will be given to the Board on those meetings at the next regular meeting. Trustee Guthals stated, if he is unable to attend the meetings, Trustee Aragon will attend. DISTRIBUTION OF PRELIMINARY GOALS The Chair distributed copies of the preliminary goals as outlined at the October 8th Board retreat. He asked the Trustees to review the preliminary goals before the October 22nd meeting and bring any other items forward at that time. Action items for the October 22nd will be to approve the strategic goals and work on the assignment of those goals to the committees. A special meeting could be held every other month to discuss educational issues with the full Board. BILLS PAID -- SEPTEMBER 2007 Trustee Kelker made the following motion with a second by Trustee Gesuale: Motion to approve the bills paid for September 2007. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. The following are the list of bills paid for September 2007: Claims $3,471,912.38 ACH Tax Deposits 1,608,881.27 Payroll Warrants & Direct Deposits 4,613,502.47 Procurement Card 285,719.97 INTERCAP Loan Network Infrastructure Elementary Bond Payment TOTAL $9.980,016.09 FINANCIAL REPORTS -- SEPTEMBER 2007 (UNAUDITED) The financial reports were not reviewed by the Budgeting for Results Committee. The following are the list of reports received for review only: CS101 Account Expenditure by Fund CS102 Account Receipts by Fund CS105 Statement of Estimated and Actual Revenue CS108 Object Cost Analysis MONTHLY LEGAL REPORT The Chair reported the Columbia Falls case is in a holding pattern and there is hope that a working relationship can be established with the Governor’s office. The Opie case is still in litigation. Trustee Kelker made the following motion with a second by Trustee Aragon: Motion to accept the long term suspensions. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. PERSONNEL REPORT Trustee Kelker made the following motion with a second by Trustee Fox: Motion to accept the Superintendent’s employment recommendations as presented in the Personnel Report. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. CONSENT AGENDA District Clerk Hudetz reported the October 8th minutes were not included in the Consent Agenda as the meeting will be continued on October 22nd. Trustee Kelker made the following motion with a second by Trustee Fox: Motion to approve and accept the items within the Consent Agenda with the exception of the October 22 minutes. Those voting in favor of the motion were Kathy Aragon, Mary Jo Fox, Peter Gesuale, Malcolm Goodrich, Joel Guthals, Katharin Kelker, Sandra Mossman, and Tim Trafford. The motion passed unanimously. Items approved in the Consent Agenda are as follows: Regular Board Meeting Minutes of September 17, 2007 Acceptance of Minutes of the Policy Review Committee, September 7, 2007 Procedure 3300-P2 Discipline Procedure for Special Education Students Addition of Pre-Engineering Extracurricular Account at Career Center Addition of Work Adjustment Extracurricular Account at Lincoln Center As there was no further business, the meeting adjourned at 9:05 p.m. Malcolm Goodrich, Chair Diane Blevins, Recorder Link to comment Share on other sites More sharing options...
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