curnowc Posted January 31, 2008 Report Share Posted January 31, 2008 Policy Review Committee Elementary District No. 2, Yellowstone County High School District No. 2, Yellowstone County Billings, Montana December 20, 2007 Call to Order The Policy Review Committee met on Thursday, December 20, 2007 at the Lincoln Center, 415 North 30th Street, Billings, Montana. The meeting was called to order at 12:00 p.m. Those present included: Chairperson Malcolm Goodrich, Trustees Katharin Kelker, Mary Jo Fox and Joel Guthals. Also in attendance were Clerk Leo Hudetz, Attorney, Jeff Weldon and Thomas Harper. The committee discussed the following items: Policy 3416 – Administering Medicine to Students Leo Hudetz informed the committee that Jeff Weldon and Monica Witten are still in the process of amending the administering medicine to students policy. The Montana School Board Association has a different model policy compared to ours regarding distributing emergency medication, Jeff Weldon is working through those issues. Policy 4310 - Public Suggestions or Complaints At the suggestion of Joel Guthals of the Audit Committee the Policy Review Committee was asked to review the “Whistle Blower” Policy to report fraud or questionable accounting practices. Policy 1700 is used to report complaints, however, in 2005 the Board implemented a public and employee suggestion program. This was passed by the Board but was not formalized into our Policy and Procedure. In the proposed Policy 4310 the word “employees” was added. Malcolm Goodrich suggested that policy 4310 is a direct complement to policy 1700. Trustee Goodrich suggested that the sentence read: “When a valid complaint cannot be resolved formally the district requires a complainant to utilize either the uniform complaint procedure or policy 4310 complaint procedure at the election of the complainant.” 4310P-1 talks about suggestions and not complaints. Trustee Goodrich suggested that it needs to be understood within the text that it also deals with complaints. He suggested the Procedure be changed adding the word “complaints.” Leo Hudetz will make the changes recommended and then forward to the District’s auditors for their review. Policy 5000 Series Updated Leo Hudetz informed the committee that Jeff Weldon is working with Dan Martin on the teacher evaluation policy. Financial Policies and Procedures Update Thomas Harper is working with Jeff Weldon on these procedures. Trustee Kelker suggested that a manual is needed for the staff. Thomas Harper assured the committee that a back-up person has been trained in his department who will have the capability to run required reports needed for negotiations. Trustee Goodrich asked if Mr. Harper could put some policy ideas together for the meeting in March. The minutes from the October 5th meeting were presented. Mary Jo Fox moved and Katharin Kelker seconded that the minutes be approved. Those voting in favor were Katharin Kelker, Mary Jo Fox and Malcolm Goodrich The minutes from the October 25th meeting were presented. Mary Jo Fox moved and Katharin Kelker seconded that the minutes be approved. Those voting in favor were Katharin Kelker, Mary Jo Fox and Malcolm Goodrich. Meeting was adjourned at 12:40 p.m. Next meeting will be held on March 8, 2008 at 12:00 noon. __________________________ _________________________ ________________ Malcolm Goodrich, Chair Katharin Kelker, Vice Chair Mary Jo Fox ___________________________ Cynthia Curnow, Recorder Link to comment Share on other sites More sharing options...
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